UK HSE compliance templates

Frequently asked questions

Are these UK HSE templates free?

Yes. Every template is free to download. Enter your email address on the template page to download it as a free PDF. No MapTrack account is required.

Which regulations do these templates cover?

The templates cite regulations that apply in Great Britain, including LOLER 1998 (the Lifting Operations and Lifting Equipment Regulations), PUWER 1998 (the Provision and Use of Work Equipment Regulations), CDM 2015 (the Construction (Design and Management) Regulations), RIDDOR 2013 (the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations), COSHH 2002 (the Control of Substances Hazardous to Health Regulations) and, for general risk assessment, the Management of Health and Safety at Work Regulations 1999. Northern Ireland has its own version of each, such as the Lifting Operations and Lifting Equipment Regulations (Northern Ireland) 1999. Some template pages also list HSE's approved codes of practice, such as L113 for LOLER, L22 for PUWER and L5 for COSHH.

Do I need a competent person to complete these checklists?

For some of them, yes. LOLER 1998 defines a thorough examination of lifting equipment as one carried out by a competent person, and PUWER 1998 defines an inspection under its regulation 6 the same way (regulation 2 of each). HSE's LOLER guidance (L113) says the examiner must be sufficiently independent and impartial to make objective decisions, but does not have to come from an outside company: an in-house examiner with the necessary competence can do it, provided they have the genuine authority and independence to make their recommendations without fear or favour. It adds that the examiner should not normally be the person who carries out routine maintenance on the equipment, except where the risk of injury to others is low. Under CDM 2015, the principal contractor draws up the construction phase plan, or arranges for it to be drawn up, before the construction site is set up (regulation 12); on a project with only one contractor, that contractor does it (regulation 15). Filling in a template does not show that the person completing it is competent, even where the form has a space for their name or role, so keep evidence of their training, qualifications and experience separately.

How do I digitise UK HSE inspections in MapTrack?

Create a digital version of any template using the form builder in MapTrack. Assign forms to assets, sites or projects, schedule LOLER thorough examinations, PUWER inspections and CDM milestones, capture competent person signatures on mobile and keep every completed record in one place. HSE inspector visits become a single export rather than a paper trawl.