Free FMCSA commercial vehicle inspection report

• The MapTrack FMCSA commercial vehicle inspection report contains 47 checks across 6 sections. Sections covered: Air System, Brakes and Coupling, Engine and Drivetrain, Electrical and Lighting, Steering Suspension and Running Gear, Cab Body and Safety Equipment.
• Air compressor: check operation and governor cut-in and cut-out pressure
• Air lines: inspect all air lines and fittings for leaks cracks and secure connections
• Battery: inspect battery condition terminals and mounting

Learn more about GPS and fleet tracking in MapTrack.

• Regulatory compliance: properly completed reports satisfy 49 CFR 396.11 and 396.13 requirements and reduce the risk of FMCSA violations during audits or roadside inspections
• Driver accountability: each report is signed by the driver creating a clear record of who inspected the vehicle and what was found
• Defect tracking: documenting defects at the end of each trip creates a repair pipeline that prevents vehicles with known issues from being dispatched
• Fleet visibility: digital inspection reports give fleet managers real-time visibility into the condition of every vehicle across the operation
• Maintenance planning: trending defect data from inspection reports helps maintenance teams schedule preventive repairs before failures occur on the road
• Reduced CSA scores: consistent vehicle inspections reduce the likelihood of roadside violations which directly impacts the carrier CSA safety scores

• Air compressor: check operation and governor cut-in and cut-out pressure
• Air lines: inspect all air lines and fittings for leaks cracks and secure connections
• Battery: inspect battery condition terminals and mounting
• Brakes and brake accessories: check brake adjustment pad or lining condition brake drums or rotors and all brake accessories
• Coupling devices: inspect fifth wheel kingpin glad hands safety chains and pintle hook as applicable
• Drivetrain and engine: check for leaks unusual noise vibration and verify gauges read within normal range
• Exhaust system: inspect for leaks damage and secure mounting throughout
• Fuel system: check fuel tank caps lines and fittings for leaks and damage
• Lighting: verify operation of all headlights tail lights brake lights turn signals clearance lights and reflectors
• Steering and suspension: check steering play and response and inspect suspension components including springs hangers U-bolts and air bags
• Tyres wheels and rims: inspect tread depth sidewall condition inflation and wheel fastener tightness and check rims for cracks
• Windows wipers and mirrors: check windshield condition wiper operation and mirror adjustment
• Emergency equipment: verify presence and condition of fire extinguisher warning triangles and spare fuses

1. Complete the post-trip report (49 CFR 396.11)

   At the end of each day of driving, walk around the vehicle and inspect every component listed on the form. Record the vehicle unit number, date, odometer reading and note the condition of each item, marking any defects found with a clear description and location.

2. Report defects

   If any defect is identified that could affect safe operation or would result in a breakdown, describe the defect clearly in the defect section. Report it to the motor carrier or fleet manager immediately so repairs can be scheduled before the next dispatch.

3. Motor carrier review

   The motor carrier or their designated agent must review the completed report and certify that any reported defects have been repaired or that no repair is necessary. This certification must be completed before the vehicle is dispatched for the next trip.

4. Pre-trip review (49 CFR 396.13)

   The next driver must locate and review the previous driver vehicle condition report before operating the vehicle. Verify that every defect has a mechanic sign-off confirming correction or a notation that the defect does not require repair before operation.

5. Sign and acknowledge

   The reviewing driver signs the previous report to confirm they have read it, reviewed all defect entries and their resolutions, and are satisfied the vehicle is in a safe condition for the upcoming trip. Date the acknowledgement signature.

6. Conduct your own pre-trip inspection

   In addition to reviewing the previous report, perform your own walk-around pre-trip inspection before driving. Check all components on the form to verify the vehicle is in safe operating condition, as road conditions and overnight events may have introduced new issues.

7. File the reports

   Retain all driver vehicle condition reports and the corresponding repair certifications at the carrier principal place of business or where the vehicle is garaged. Under 49 CFR 396.11(c), reports must be kept for at least 90 days. Best practice is 12 months for audit support.

Practical answers about the form, record keeping and using MapTrack.

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

• FMCSA 49 CFR 396.11 - Driver Vehicle Inspection Reports
• FMCSA 49 CFR 396.13 - Driver inspection
• FMCSA 49 CFR 396.17 - Periodic inspection
• FMCSA 49 CFR 393 - Parts and accessories necessary for safe operation

• 49 CFR Part 396, Inspection, Repair, and Maintenance (FMCSA, eCFR)

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

• DOT pre-trip inspection checklist
• DOT annual vehicle inspection checklist
• DVIR (Driver vehicle inspection report)
• Trailer annual roadworthy checklist
• Truck and heavy vehicle pre-start checklist
• Inspections and compliance
• Fleet pre-start inspections
• Pricing