Free driver daily log sheet
Free driver daily log sheet (PDF-ready). Record trips, kilometres, fuel, hours and destinations for fleet compliance and FBT reporting. Download free.
Updated 3 May 2026
Driver Daily Log Sheet
Record each trip as it occurs. Mark purpose as B (Business) or P (Personal).
| # | Depart | Destination | Arrive | Purpose B/P | End Odometer | Km |
|---|---|---|---|---|---|---|
| e.g. | - | - | - | - | 3,120 | 3,120 |
| 1 | ||||||
| 2 | ||||||
| 3 | ||||||
| 4 | ||||||
| 5 |
The PDF includes all 15 numbered rows, ready to print or fill on screen.
Driver Sign-off
Signature
Print name
Date
Reviewed By
Signature
Print name
Date
How to use: download the PDF, print or complete digitally on any device.
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These templates are free general guides provided as-is. They do not constitute legal, safety or compliance advice. You are responsible for ensuring any form meets your specific workplace obligations, industry standards and applicable regulations.
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What is a driver daily log sheet?
A driver daily log sheet is a record used to document each trip taken in a vehicle during the day. It captures departure time, destination, arrival time, trip purpose (business or personal), odometer readings, kilometres driven and fuel purchases. Driver log sheets are essential for fleet compliance, fatigue management, fringe benefit tax (FBT) reporting and driver accountability. In Australia, the ATO requires substantiation of business use for vehicles subject to FBT, and a driver log sheet provides the evidence needed to claim the operating cost method. The log also supports chain of responsibility obligations by recording driving hours and rest breaks.
Beyond tax compliance, a well-maintained daily log sheet gives fleet managers visibility into vehicle utilisation, route efficiency and driver behaviour patterns. When combined with odometer readings, the log helps trigger distance-based maintenance schedules and supports accurate fuel consumption analysis across the fleet. For organisations with chain of responsibility obligations, the daily log also provides evidence that driving hours and rest breaks were managed in accordance with fatigue management legislation.
Under the Heavy Vehicle National Law (HVNL), drivers of fatigue-regulated heavy vehicles must maintain a work diary that records work time, rest time and the vehicle details for each 24-hour period. The National Heavy Vehicle Regulator (NHVR) enforces these requirements and can issue infringement notices for incomplete or falsified records. Section 19 of the WHS Act 2011 places a primary duty of care on the PCBU to ensure, so far as is reasonably practicable, the health and safety of workers, which includes managing driver fatigue through documented rest break records. A driver daily log sheet that captures trip times, rest breaks and total driving hours provides the evidence needed to demonstrate compliance with both the HVNL work diary requirements and the broader WHS duty of care. Organisations that operate mixed fleets of heavy and light vehicles often use a single daily log format across all vehicles for consistency, even where the HVNL work diary obligations apply only to heavy vehicles.
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Benefits of using this driver daily log sheet
- FBT compliance: substantiate the business-use percentage of fleet vehicles for fringe benefit tax reporting.
- Fatigue management: record driving hours and rest breaks to comply with chain of responsibility and fatigue management legislation.
- Fuel cost tracking: log fuel purchases to monitor consumption, identify inefficiencies and manage fleet fuel budgets.
- Driver accountability: know who is driving which vehicle, when and where , supporting incident investigation and route compliance.
- Odometer accuracy: daily odometer readings help trigger scheduled maintenance based on actual kilometres.
- Audit trail: signed daily logs provide documented evidence for fleet audits, insurance claims and regulatory inspections.
Benefits of digitising forms in MapTrack
When you move your log / registers from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Monitor odometer and service-interval triggers across your entire fleet.
- Capture fuel receipts and trip logs alongside vehicle inspection data.
- Compare vehicle downtime and repair costs to inform replacement decisions.
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“MapTrack's a great platform - intuitive for the guys out in the field and also has fantastic support.”
Matthew Anderson
Maintenance Planning Supervisor, Supagas
What to include in a driver daily log sheet
This driver daily log sheet covers 7 key areas:
- Driver and vehicle details: date, driver name, vehicle/unit number, registration, starting odometer.
- Trip log: departure time, destination, arrival time, purpose (business/personal), end odometer, km this trip , 15 rows across two pages.
- Fuel purchases: time, station/location, litres, cost , 3 rows.
- Daily summary: total km, business km, personal km, total fuel litres, total fuel cost.
- Rest breaks: start time, end time, duration, location , 4 rows.
- Incidents/notes: 3 ruled lines for recording incidents or observations.
- Fatigue declaration: driver confirms adequate rest and fitness to drive, with signature.
How to use this driver daily log sheet
- Fill in the date, driver name, vehicle details and starting odometer at the beginning of the day or shift.: Record the exact odometer reading before moving the vehicle. Cross-check the vehicle registration and fleet number against the assigned vehicle list to ensure you are logging the correct asset.
- For each trip, record departure time, destination, arrival time, purpose (business or personal) and odometer at the end of the trip.: Write each trip entry at the time of travel, not from memory at the end of the day. Note the odometer at both departure and arrival to calculate accurate trip distance in kilometres.
- Log any fuel purchases, station, litres and cost.: Record the fuel station name or location, total litres dispensed, fuel type (diesel, ULP, premium) and dollar amount. Retain the fuel receipt and staple it to the log sheet for ATO substantiation.
- Record rest breaks with start and end times, duration and location.: Under fatigue management legislation, heavy vehicle drivers must take mandatory rest breaks. Record the location, start time, end time and total duration of each break to demonstrate compliance.
- At the end of the day, complete the daily summary, total km, business vs personal km, fuel totals.: Add all trip distances to calculate total kilometres. Separate business and personal kilometres by summing the respective trip rows. Total all fuel litres and costs from the fuel purchase section.
- Sign the fatigue declaration confirming adequate rest and fitness to drive.: The driver must declare they have had adequate rest before starting and are fit to drive. Sign and date the declaration. Submit the completed log to your fleet manager or supervisor for review and filing.
In MapTrack, you can track your fleet with GPS and digital pre-starts. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full driver daily log sheet as a PDF.Back to download formHow often should you complete this log / register?
A driver daily log should be completed every day the vehicle is used. For FBT logbook purposes, the ATO requires a continuous 12-week logbook period, but best practice is to maintain daily logs year-round for fleet compliance, fatigue management and cost tracking. Each trip should be recorded at the time of travel , not from memory at the end of the day. The completed log should be submitted to the fleet manager or supervisor for review and retained for a minimum of five years for FBT record-keeping purposes.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- Heavy Vehicle National Law (HVNL) - Fatigue management and work diary requirements
- WHS Act 2011, Section 19 - Primary duty of care
- NHVR Work Diary requirements for fatigue-regulated heavy vehicles
- ATO Fringe Benefits Tax (FBT) logbook requirements
Driver daily log sheet preview
The numbers behind this driver daily log sheet
Every figure below is sourced and dated, so you can quote it in a toolbox talk, a budget case or a board paper without having to chase the original report.
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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Driver daily log sheet</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Driver and vehicle details: date, driver name, vehicle/unit number, registration, starting odometer.</li>
<li style="margin:4px 0;">Trip log: departure time, destination, arrival time, purpose (business/personal), end odometer, km this trip , 15 rows across two pages.</li>
<li style="margin:4px 0;">Fuel purchases: time, station/location, litres, cost , 3 rows.</li>
<li style="margin:4px 0;">Daily summary: total km, business km, personal km, total fuel litres, total fuel cost.</li>
<li style="margin:4px 0;">Rest breaks: start time, end time, duration, location , 4 rows.</li>
<li style="margin:4px 0;">Incidents/notes: 3 ruled lines for recording incidents or observations.</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/driver-daily-log-sheet" style="color:#071D49;font-weight:600;text-decoration:none;">Driver daily log sheet</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
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- Short attribution
- MapTrack Driver daily log sheet, https://www.maptrack.com/templates/driver-daily-log-sheet
- Reference list
- MapTrack. (2026). Driver daily log sheet [Checklist template]. Retrieved from https://www.maptrack.com/templates/driver-daily-log-sheet
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/driver-daily-log-sheet.
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