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Free driver daily log sheet

Free driver daily log sheet (PDF-ready). Record trips, kilometres, fuel, hours and destinations for fleet compliance and FBT reporting. Download free.

Updated 2 Oct 2026

Driver Daily Log Sheet

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0 of 5 rows started

Record each trip as it occurs. Mark purpose as B (Business) or P (Personal).

#DepartDestinationArrivePurpose B/PEnd OdometerKm
e.g.----3,1203,120
1
2
3
4
5

The PDF includes all 15 numbered rows, ready to print or fill on screen.

Driver Sign-off

Signature

Print name

Date

Reviewed By

Signature

Print name

Date

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These templates are free general guides provided as-is. They do not constitute legal, safety or compliance advice. You are responsible for ensuring any form meets your specific workplace obligations, industry standards and applicable regulations.

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Updated 2 October 2026
Also see:GPS and fleet tracking →Best fleet management software (AU) →MapTrack vs Fleetio →

Key takeaways

  • The MapTrack driver daily log sheet has 6 columns and room for 15 entries. Columns: Depart, Destination, Arrive, Purpose B/P, End Odometer, Km.

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Used by construction, mining and field service teams

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt

What is a driver daily log sheet?

A driver daily log sheet is a record used to document each trip taken in a vehicle during the day. It captures departure time, destination, arrival time, trip purpose (business or personal), odometer readings, kilometres driven and fuel purchases. Driver log sheets are essential for fleet compliance, fatigue management, fringe benefit tax (FBT) reporting and driver accountability. In Australia, the ATO requires substantiation of business use for vehicles subject to FBT, and a driver log sheet provides the evidence needed to claim the operating cost method. The log also supports chain of responsibility obligations by recording driving hours and rest breaks.

Beyond tax compliance, a well-maintained daily log sheet gives fleet managers visibility into vehicle utilisation, route efficiency and driver behaviour patterns. When combined with odometer readings, the log helps trigger distance-based maintenance schedules and supports accurate fuel consumption analysis across the fleet. For organisations with chain of responsibility obligations, the daily log also provides evidence that driving hours and rest breaks were managed in accordance with fatigue management legislation.

Under the Heavy Vehicle National Law (HVNL), drivers of fatigue-regulated heavy vehicles must maintain a work diary that records work time, rest time and the vehicle details for each 24-hour period. The National Heavy Vehicle Regulator (NHVR) enforces these requirements and can issue infringement notices for incomplete or falsified records. Section 19 of the WHS Act 2011 places a primary duty of care on the PCBU to ensure, so far as is reasonably practicable, the health and safety of workers, which includes managing driver fatigue through documented rest break records. A driver daily log sheet that captures trip times, rest breaks and total driving hours helps show how fatigue is managed under the broader WHS duty of care, but it does not replace the HVNL work diary for drivers who must keep one. Organisations that operate mixed fleets of heavy and light vehicles often use a single daily log format across all vehicles for consistency, even where the HVNL work diary obligations apply only to heavy vehicles.

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Benefits of using this driver daily log sheet

  • FBT compliance: substantiate the business-use percentage of fleet vehicles for fringe benefit tax reporting.
  • Fatigue management: record driving hours and rest breaks to spot fatigue risk early, alongside the NHVR work diary for drivers who must keep one.
  • Fuel cost tracking: log fuel purchases to monitor consumption, identify inefficiencies and manage fleet fuel budgets.
  • Driver accountability: know who is driving which vehicle, when and where , supporting incident investigation and route compliance.
  • Odometer accuracy: daily odometer readings help trigger scheduled maintenance based on actual kilometres.
  • Audit trail: signed daily logs provide documented evidence for fleet audits, insurance claims and regulatory inspections.

Benefits of digitising forms in MapTrack

When you move your log / registers from paper to MapTrack, you get:

  • Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
  • Email the right people when a form is submitted, with an automation you set up.
  • File every completed form against the asset, location or person it covers.
  • Download any completed form as a PDF, with failed answers listed at the top.
  • Fill in forms offline; they upload when the device is back online.
  • Build conditional logic (show or hide questions based on answers).
  • Take pictures or attach photos. Not possible with a paper-based form.
  • Electronic signatures.
  • Edit forms later without reprinting.
  • Set who can view, fill in or edit forms with user roles.
  • Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
  • Schedule services by odometer, engine hours or date for every vehicle.
  • Keep fuel receipts and service records with each vehicle's inspections.
  • Record repair costs on each work order against the vehicle.

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Intuitive for field crews

“MapTrack's a great platform - intuitive for the guys out in the field and also has fantastic support.”
Supagas

Matthew Anderson

Maintenance Planning Supervisor, Supagas

What to include in a driver daily log sheet

This driver daily log sheet covers 7 key areas:

  • Driver and vehicle details: date, driver name, vehicle/unit number, registration, starting odometer.
  • Trip log: departure time, destination, arrival time, purpose (business/personal), end odometer, km this trip , 15 rows across two pages.
  • Fuel purchases: time, station/location, litres, cost , 3 rows.
  • Daily summary: total km, business km, personal km, total fuel litres, total fuel cost.
  • Rest breaks: start time, end time, duration, location , 4 rows.
  • Incidents/notes: 3 ruled lines for recording incidents or observations.
  • Fatigue declaration: driver confirms adequate rest and fitness to drive, with signature.

How to use this driver daily log sheet

  1. Fill in the date, driver name, vehicle details and starting odometer at the beginning of the day or shift.: Record the exact odometer reading before moving the vehicle. Cross-check the vehicle registration and fleet number against the assigned vehicle list to ensure you are logging the correct asset.
  2. For each trip, record departure time, destination, arrival time, purpose (business or personal) and odometer at the end of the trip.: Write each trip entry at the time of travel, not from memory at the end of the day. Note the odometer at both departure and arrival to calculate accurate trip distance in kilometres.
  3. Log any fuel purchases, station, litres and cost.: Record the fuel station name or location, total litres dispensed, fuel type (diesel, ULP, premium) and dollar amount. Retain the fuel receipt and staple it to the log sheet for ATO substantiation.
  4. Record rest breaks with start and end times, duration and location.: Under fatigue management legislation, heavy vehicle drivers must take mandatory rest breaks. Record the location, start time, end time and total duration of each break; drivers who must keep an NHVR work diary record their breaks there as well.
  5. At the end of the day, complete the daily summary, total km, business vs personal km, fuel totals.: Add all trip distances to calculate total kilometres. Separate business and personal kilometres by summing the respective trip rows. Total all fuel litres and costs from the fuel purchase section.
  6. Sign the fatigue declaration confirming adequate rest and fitness to drive.: The driver must declare they have had adequate rest before starting and are fit to drive. Sign and date the declaration. Submit the completed log to your fleet manager or supervisor for review and filing.

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How often should you complete this log / register?

A driver daily log should be completed every day the vehicle is used. For FBT logbook purposes, the ATO requires a continuous 12-week logbook period, but best practice is to maintain daily logs year-round for fleet compliance, fatigue management and cost tracking. Each trip should be recorded at the time of travel , not from memory at the end of the day. The completed log should be submitted to the fleet manager or supervisor for review and retained for a minimum of five years for FBT record-keeping purposes.

Frequently asked questions

A driver daily log sheet is a record used to document each trip taken in a vehicle during the day. It typically captures departure time, destination, arrival time, trip purpose (business or personal), odometer readings, kilometres driven and fuel purchases. Driver log sheets are used for fleet compliance, fatigue management, fringe benefit tax (FBT) reporting and driver accountability. In Australia, the ATO requires substantiation of business use for vehicles subject to FBT , a driver log sheet provides the evidence needed to claim the operating cost method.

Keeping a driver daily log supports fleet compliance by providing an auditable record of vehicle use. For FBT purposes, the ATO requires a logbook to be kept for a minimum 12-week period to establish the business-use percentage of a vehicle. Beyond tax, driver logs help with fatigue management by recording driving hours and rest breaks, though drivers of fatigue-regulated heavy vehicles still need the NHVR work diary where the law requires one. They also support driver accountability, fuel cost tracking, route optimisation and incident investigation.

For each trip, record the departure time, destination, arrival time, trip purpose (business or personal), starting and ending odometer readings, and kilometres for the trip. If fuel is purchased during the trip, record the time, station or location, litres and cost. At the end of the day, the daily summary should capture total kilometres, business versus personal kilometres, total fuel litres and cost, and any rest breaks taken. The driver should also sign a fatigue declaration confirming adequate rest.

The ATO requires FBT logbook records to be retained for a minimum of five years from the date of lodgement. For fatigue management and chain of responsibility purposes, the National Heavy Vehicle Regulator recommends retaining driver logs for at least three years to support compliance audits and incident investigations. Company policy may specify longer retention periods.

Yes. This driver daily log sheet is completely free to download and use. It downloads as a ready-to-print PDF. No MapTrack account is required. Use the form for any fleet vehicle, whether light or heavy. If you later want digital driver logs with GPS-verified trips, automatic odometer capture and integration with maintenance schedules, MapTrack can help.

A driver daily log is a general fleet record used across all vehicle types to document trips, kilometres, fuel and rest breaks. An NHVR work diary is a specific legal document required under the Heavy Vehicle National Law (HVNL) for drivers of fatigue-regulated heavy vehicles. The work diary must record all work time, rest time and vehicle details for each 24-hour period in a prescribed format. A daily log sheet doesn't replace the work diary: where the HVNL requires one, such as standard hours beyond 100 km from base, or basic or advanced fatigue management, drivers use a Written or Electronic Work Diary, with the daily log alongside.

For a fatigue-regulated heavy vehicle driven within 100 km of base under standard hours, the NHVR requires a local area record rather than a work diary, and says a daily run sheet or a similar document will do. It must show the dates the driver drove such a vehicle, the registration of each one, and the driver's total work and rest times for each day and for each week. This sheet carries the date, the registration and a rest-break block with a start, end and duration for every break, so the daily totals can be read straight off it. The weekly totals are added up across the week's sheets, and the record keeper still needs the information.

No. The ATO's logbook method is a tax record for sole traders and partnerships claiming car expenses: kept for 12 continuous, representative weeks, valid for five years, with prescribed fields for each journey, namely the reason, the start and end date, the odometer readings at each end and the kilometres travelled. A daily log is an operational record kept every day the vehicle runs, capturing times, destinations, fuel and rest breaks as well. The columns overlap, since this sheet has a business or personal purpose column, odometer readings and kilometres, so a daily log can feed a logbook, but it does not replace one unless it is kept for the required period with every prescribed field.

Applicable regulatory standards

This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.

  • Heavy Vehicle National Law (HVNL) - Fatigue management and work diary requirements
  • WHS Act 2011, Section 19 - Primary duty of care
  • NHVR Work Diary requirements for fatigue-regulated heavy vehicles
  • ATO Fringe Benefits Tax (FBT) logbook requirements

Check the current source

Driver daily log sheet preview

Driver daily log sheet template preview showing fields and layout

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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Driver daily log sheet</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Driver and vehicle details: date, driver name, vehicle/unit number, registration, starting odometer.</li>
    <li style="margin:4px 0;">Trip log: departure time, destination, arrival time, purpose (business/personal), end odometer, km this trip , 15 rows across two pages.</li>
    <li style="margin:4px 0;">Fuel purchases: time, station/location, litres, cost , 3 rows.</li>
    <li style="margin:4px 0;">Daily summary: total km, business km, personal km, total fuel litres, total fuel cost.</li>
    <li style="margin:4px 0;">Rest breaks: start time, end time, duration, location , 4 rows.</li>
    <li style="margin:4px 0;">Incidents/notes: 3 ruled lines for recording incidents or observations.</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/driver-daily-log-sheet" style="color:#071D49;font-weight:600;text-decoration:none;">Driver daily log sheet</a> by MapTrack</p>
</div>

Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.

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The MapTrack driver daily log sheet has 6 columns and room for 15 entries.

Short attribution
MapTrack Driver daily log sheet, https://www.maptrack.com/templates/driver-daily-log-sheet
Reference list
MapTrack. (2026). Driver daily log sheet [Checklist template]. Retrieved from https://www.maptrack.com/templates/driver-daily-log-sheet

Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/driver-daily-log-sheet.

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