Service history & reporting
Full service history and maintenance reporting on every asset
Keep service outcomes, dates and readings with the asset. Open the linked job to review what was recorded, then check the next due point before allocating more work.
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Service outcomes, dates, readings and linked work orders with each asset
- Proof of service
- when it matters
- Full lifecycle
- on the asset
- Cross-site
- reports & dashboards
Next due dates and meter trends show what's coming up. Plan labour and parts before assets are overdue.
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Plan the next service
Open an asset’s Maintenance tab to see each saved service with its date, outcome, recorded reading, cost and linked work order, beside the plan’s next service.
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See the last service
Work orders link to the relevant asset records. Open the asset to review related work and service history, then follow the job link for its procedure, outcome, time and costs where recorded.
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Read the FAQ
All completed and open work orders attach to the asset. See what was done, when and by whom.
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See work order history
For a tiered plan, the history identifies the service level as well as the schedule. That helps you tell a routine service from a major one.
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See the service level
Review the recorded service, then open its linked work order for the supporting procedure, notes and costs where available.
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Check the record
Customer outcomes
Results from published MapTrack customer case studies.
Roughly 80%
Overdue service items dropped by roughly 80% within the first six months as automated scheduling and alerts replaced manual spreadsheet tracking.
In seconds
Test and tag records, inspection certificates and equipment compliance documentation can now be retrieved in seconds, replacing a process that previously took hours of manual searching.
Instantly retrievable
Digital forms with automatic timestamps and asset linking replaced paper records, making compliance documentation instantly retrievable for client or auditor requests.
See what happened at the last service
Open an asset’s Maintenance tab to see each saved service with its date, outcome, recorded reading, cost and linked work order, beside the plan’s next service. Filter the history to preventive or reactive work.
Keep the service-time reading
Record the meter value when the work was done. Keeping it with the service gives you context for that job. Adding it to the asset’s meter history is a separate choice, so check both before saving.
Add older records deliberately
Backdated Record Service entries default to history only. They preserve the current next-due cycle unless you choose to update it. Check the live plan before using an older record to change what’s due next.
For a tiered plan, the history identifies the service level as well as the schedule. That helps you tell a routine service from a major one. Completing a level advances that service and the lower levels it covers, using the schedule’s cadence setting.
Open the saved service record on the asset
The 250-hour service was completed on work order WO-00028 at 1,452 hours, 20 hours past its service point, with $590 in logged costs. After completion the plan moved on: the 500-hour service is next, 230 hours away.
MapTrack app · Demonstration data · Captured
About this screenshot
The work order was started, time and costs were logged and it was completed in a demonstration workspace, then the record was reopened from the asset’s Maintenance tab.
Trusted by construction, civil and mining teams
History, meters and reports. One source of truth
All completed and open work orders attach to the asset. Meter readings and trends show usage. Run reports across your fleet for audits, planning and compliance.
Work order history
All completed and open work orders on the asset. See what was done, when and by whom.
Explore work orders →Meter readings and trends
Runtime hours, odometer and other readings stored on the asset. View current readings and trends.
Explore →Servicing and asset performance
Review upcoming and overdue servicing. Use Asset Performance separately for usage and allocation, with CSV or Excel export available to Admins.
Explore →
Open work and schedules on one machine
The excavator’s Maintenance tab lists the work orders open against it and the preventive schedules it is on, with the next service due.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, right of the sidebar. Cropped to the work orders and schedules.
Open work orders, and one ready to complete
Open work orders sort by due date, and each opens beside the list with its status, priority and progress.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, right of the sidebar.
Check the record before drawing a conclusion
A useful service history lets you trace the result back to the work. Keep the service date, recorded reading and current schedule in context when planning the next job.
1. Start with the correct asset
Open the asset’s maintenance history and select the relevant service. Check whether it is preventive or reactive work and which service level was recorded.
2. Read the service-time values
The reading stored against a service describes that job. The Service Board shows the current reading, next service target and remaining use, helping you compare the saved result with what is due now.
3. Read the evidence for this asset
Open the available notes, attachments and completed forms. This asset identifies the individual asset’s form; Task identifies a form shared across the job. Open the form to read its answers.
4. Follow the linked work order
If a work-order link is shown, open it to review the procedure, asset outcome, time and costs where recorded. On a job covering several assets, reopen each asset’s history separately. A shared task form does not replace that asset’s own evidence.
5. Choose a report for the question
Admins can open Asset Servicing to see assets with upcoming or overdue services. Asset Performance answers a separate question about usage and allocation and exports CSV or Excel. Keep its active filters and date range with that export.
Setup and limits
- The record shows the evidence available for that service. A missing section does not establish whether the work was done; check the source record and your access.
- Historical records can be added without changing the current service cycle. Review the next-due option when recording older work.
- Reports require Admin access. Asset Performance exports CSV or Excel. PDF reports in MapTrack Telematics are a separate reporting surface.
Read the first asset’s evidence
The Yanmar history shows its own note, photo and asset form. The Workshop completion check is shared task evidence. Both forms can be opened from this service record.
MapTrack app · Demonstration data · Captured
About this screenshot
Completed demonstration work order covering two excavators. This asset’s history and both linked form answers were reopened and checked independently.
Check the second asset separately
The Takeuchi history has its own track-tension note and asset form. It shows the same shared Workshop completion check as the Yanmar. No photo was attached to this asset in the demonstration.
MapTrack app · Demonstration data · Captured
About this screenshot
The second asset was reopened separately after the same demonstration work order was completed. Its own form answer and the shared task answer were checked from this history.
Why service history belongs in your asset platform
Every service record, one tap away
Review the recorded service, then open its linked work order for the supporting procedure, notes and costs where available. Try MapTrack free.
- No credit card required
- Unlimited users
Frequently asked questions
Every service record in one place
Join teams using MapTrack for full service history and maintenance reporting.
- No credit card required
- Unlimited users