Pre-starts
Digital pre-starts that keep your fleet moving
Inspect and sign on a supported phone. Previously loaded forms can be submitted offline and sync after reconnection. A configured online automation can create follow-up work from selected results.
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Pre-starts, from the check to the follow-up
- No paper
- Digital from any phone
- Asset-linked
- Evidence & history
- Loaded forms
- Offline, then sync
Operator works through each pass/fail item, captures photos and notes for any defects, then signs off.
MapTrack app · Demonstration data · Captured
See how it works
A workspace owner can configure an online automation that creates a work order from selected results.
MapTrack app · Demonstration data · Captured
See fault to fix
Scan the asset's QR code to open its record, then choose the published pre-start available to your role.
MapTrack app · Demonstration data · Captured
See scan to start
Choosing Fault Present on tyres and wheel nuts opens a fault note and a photo, both required before the pre start can be submitted.
MapTrack app · Demonstration data · Captured
See how defects are recorded
The original failed indicator check stays visible beside the recorded globe replacement and Satisfactory recheck.
MapTrack app · Demonstration data · Captured
See the saved pre-start
The completed form can be exported as a PDF.
MapTrack PDF export · Demonstration data · Captured
See the inspection report
Customer outcomes
Results from published MapTrack customer case studies.
Near-universal
Digital pre-start inspections for vehicles and equipment went from inconsistent paper-based compliance to near-universal daily completion across all crews.
Under 4 hours
Weekly hours spent on manual data entry, form transcription and compliance reporting dropped from roughly 8–10 hours to under 4 hours after moving to digital forms and automated workflows.
Near zero
Automated alerts and centralised compliance records ensure that inspection schedules and certification renewals are tracked across all projects, with overdue items dropping to near zero.
Make the failed pre-start actionable
A form captures what the operator found. A configured automation can use the submitted result to create the follow-up job, so the workshop has an identifiable task to review.
1. Configure the right form for the equipment
Choose the relevant category, required questions and photo fields. Test the form on one asset before applying the rule to the wider fleet.
2. Check the follow-up from the actual result
Submit a controlled failed answer and inspect the configured automation run and resulting task. Give the team a clear process for isolating the equipment and deciding when it can return to use.
Setup and limits
- A failed answer alone does not automatically create a task or establish that the equipment has been isolated. Configure and test the complete process.
Trusted by construction, civil and mining teams
Start with one asset class or site. Load the form on the intended devices, test offline submission and follow-up, then measure the real completion and review time before expanding.
From paper to digital: organise pre-starts and assets
Digital checklists from any phone
Complete a published form from a supported phone or tablet. Previously loaded forms can queue offline and sync after reconnection.
Saved against assets, locations or people
Pre-starts link to your asset, location or people databases so you can find and report on them easily.
Reviewable records
Keep submissions and supported attachments linked to the asset, then export supported submission data when needed.
How it works
Three steps from asset to follow-up
Scan asset
Operator scans the asset's QR code to identify it and open the linked record, then selects the published form available to their role.
Explore scan asset →
Complete pre-start
Operator works through each pass/fail item, captures photos and notes for any defects, then signs off. The result is timestamped and attached to the asset record.
Explore complete pre-start →
Configure follow-up
A workspace owner can configure a form-submission automation to create a task or work order from selected results. Test the trigger, conditions and action online before rollout.
Explore configure follow-up →
Pre-start, fault on the spot
A daily pre-start on a phone: two checks pass, the hydraulic hoses fail and the operator notes the fault.
MapTrack app · Demonstration data · Recorded
Scan to start
Scan the asset, start the pre-start
Scan the asset's QR code to open its record, then choose the published pre-start available to your role. Check that you've selected the right asset before starting.
Open an asset and pick the form for its type
Opening a ute lists the forms set up for its type, here the Light Vehicle Daily Prestart and a handover checklist. Scanning the asset’s MapTrack QR tag opens the same record; this one was opened from the asset list.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace, on an asset with no completed forms, and shown in a phone frame.
Saved pre-start
Review the completed pre-start
Open the saved submission to review the original answers alongside defect, repair and recheck notes. The result stays linked to the selected asset as inspection evidence. Your team determines what work and checks are needed before the asset returns to use.
See the completed pre-start on a phone
All eight answers are saved. This phone view shows the original failed check and the replacement and recheck outcomes. The desktop result also shows the action taken and recheck notes.
MapTrack app · Demonstration data · Captured
About this screenshot
Saved demonstration pre-start, reopened in an online phone browser.
Keep the original finding beside the follow-up
The original failed indicator check stays visible beside the recorded globe replacement and Satisfactory recheck. Read the finding, action taken and recheck notes together.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration Asset form saved against a vehicle and reopened after a reload. All eight answers appear here.
On site
Know the site and where the check was done
Where a site has a geofence, the form suggests that site when the operator starts the pre-start inside it, as a one-tap You are here choice. When the phone shares its location, the saved pre-start records where it was submitted: a pin on a map that also draws your site geofences, the street address, and the GPS coordinates in its PDF.
The form suggests the site you are on
Where a site has a geofence and the phone shares its location, the form suggests that site as a one-tap choice tagged You are here. Here it is also where the excavator is recorded.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport at 3x in a demonstration workspace and cropped to the question. The phone’s location was set inside the Clyde North Stage 4 geofence.
Where the pre-start was submitted
The saved pre-start pins where it was submitted and gives the street address. The map also draws your site geofences, so you can see the check was done inside the site boundary.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x from the saved submission and cropped to its location card. For the demonstration, the phone’s location was set inside the Clyde North Stage 4 geofence.
On the record
Hours, a photo of the fault and a signature
The operator records the machine's hours, photographs anything that fails and signs off on the phone. The hours reading goes onto the asset's meter, and the photo and signature are saved with the pre-start and printed on its PDF.
Site, operator and hours on the saved pre-start
The operator’s hours reading is saved on the pre-start and goes onto the excavator’s runtime hours meter. The site and the operator are saved with it.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. The saved submission was reopened on the phone after it was sent.
A photo of the fault, on the failed check
On this form, a failed check opens a description and a photo question. Both are saved under the check that failed.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. The photo was uploaded for the demonstration.
Signed off on the phone
The operator answers whether the machine is safe to operate, adds a comment and signs on the phone’s screen. The signature is saved with the pre-start and printed on its PDF.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame.
Fault to fix
Configure follow-up for selected results
A failed submission does not create follow-up work by default. A workspace owner can configure an online automation that creates a work order from selected results. Test the trigger, conditions, action and your site's isolation procedure before rollout.
The saved pre-start links the job it raised. If the same check fails again while that job is still open, the new report can be added to the job instead of raising a second one.
The job the failed check raised, linked from the pre-start
The saved pre-start links the work order its failed hoses check raised through the rule set on the form. This report was added to that job while it was still open, so the job holds both reports.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x from the saved submission and cropped to its Linked tasks card. The rule was set up on the pre-start form on 19 Oct.
A failed pre-start check raises the job
One failed check on the excavator pre-start, the hydraulic hoses, raised this work order through the rule set on that form: named for the machine, High priority, assigned, with the answers that triggered it.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 430 x 932 phone viewport in a demonstration workspace and shown in a phone frame. The rule was set up on the pre-start form and tested that day with one submission.
Video walkthrough
How to get pre-start faults to the workshop
35 seconds, recorded in the MapTrack demo account. The narration is an AI voice.
Operators do the pre-start on their phone against the machine's record. A failed check is flagged on the completed inspection, and a rule you set up once raises a linked job for the workshop.
Read the transcript
Faults on paper pre-starts don't always make it to the workshop. Here's the fix. The operator does the pre-start on their phone, against that machine's record. One check fails, with a note. The completed inspection flags the failed check, and the Needs attention filter finds it fast. Set up a rule once, and a failed answer raises a linked job for the workshop. When they fix it, the job's completed, and the original fail stays on record beside it. Book a 30-minute demo to see it with your forms.
Results dashboard
See pre-start results across your fleet
Owners can review form completion metrics and export supported submission data. Use form and asset history to review recorded results and attachments, then confirm any additional reporting requirement before rollout.
Choose the week and the type of form
Choose a week and use All, Asset, Location or Person to focus the view. The summary counts submissions and participating users; it does not establish that every required inspection was completed.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration weekly summary. The individual user rows are outside this crop.
Digital pre-starts your team will actually complete
Guided forms, photo evidence and configured follow-up. Use the trial to test one real pre-start before rolling it out to the wider team.
- No credit card required
- Confirm plan scope
- Test one workflow
Inspection report
Read the recorded answers in the inspection report
The completed form can be exported as a PDF. This excerpt shows recorded answers from the demonstration pre-start. Check the full saved submission and its supporting files when reviewing the inspection.
The PDF also prints the fault photo, the operator's signature and where the form was submitted, with the street address and GPS coordinates.
Read the same outcomes in the completed PDF
The completed PDF keeps the original failed check and the recorded follow-up outcomes. This excerpt is from its first page; the action taken and recheck notes continue on the second page.
MapTrack PDF export · Demonstration data · Captured
About this screenshot
An excerpt from the actual two-page PDF downloaded from this saved demonstration submission.
Photo, sign-off and signature in the PDF
The PDF keeps the fault photo, every answer, the sign-off and the operator’s signature.
MapTrack PDF export · Demonstration data · Captured
About this screenshot
An excerpt from page two of the three-page PDF downloaded from this saved demonstration submission.
Where it was submitted, in the PDF
The PDF prints where the form was submitted: the street address and GPS coordinates, with a QR code that opens the submission in MapTrack.
MapTrack PDF export · Demonstration data · Captured
About this screenshot
An excerpt from page three of the three-page PDF downloaded from this saved demonstration submission. The phone’s location was set inside the Clyde North Stage 4 geofence.
Free trial · No credit card · Confirm plan scope
Why teams switch
Paper checklists vs MapTrack pre-starts
- Record storage
- Manual filing
- Linked submission
- Photos
- Separate files
- Supported attachments
- Sign-off
- Wet signature
- Configured signature field
- Offline use
- Paper stays local
- Loaded form queues and syncs
- Follow-up
- Manual handover
- Configured online automation
- Review
- Manual collation
- History and supported export
Pre-start checklist FAQs
How to configure, complete and review digital pre-start forms with clear offline and follow-up boundaries.
Ready-to-use pre-start inspection templates
Download free PDF-ready templates. No sign-up required.
Digitise pre-starts before your next shift
Use the free trial to test one pre-start with your own asset and field device. Confirm plan scope before rollout.
- No credit card required
- free trial
- Confirm plan scope