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Free power tool inspection tag and register (PDF-ready). Log pre-use electrical checks that pair with test and tag under AS/NZS 3760:2022.

Jarrod Milford

Jarrod Milford

Commercial Director

Updated 5 July 2026
Also see:Compliance and inspections →Best inspection software →MapTrack vs SafetyCulture →

Updated 5 July 2026

How to use: download the PDF, print or complete digitally on any device.

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What is a power tool inspection tag and register?

A power tool inspection tag and register is the record that shows portable electrical tools have been checked before use and that any damaged tool has been taken out of service. It captures the tool ID, description and voltage, the location or crew it belongs to, the inspection date, the result of each check on the lead, plug, casing, guards and test-and-tag status, the inspector's name, and the date the next inspection is due. As a register it lists one tool per row so a supervisor can run a pre-use round across a workshop or vehicle and leave a dated log behind.

Portable power tools on a worksite are exposed to damage, moisture and rough handling, and a nicked lead, cracked casing or missing earth can deliver a fatal shock. This pre-use inspection sits alongside formal test and tag: AS/NZS 3760:2022 covers the in-service inspection and testing of electrical equipment and RCDs in general workplaces, with test intervals set by a risk-based table rather than one fixed period, while AS/NZS 3012:2019 sets a tighter interval not exceeding 3 months on construction and demolition sites. The model WHS Regulations require electrical equipment used in the workplace to be safe. A consistent register proves tools were visually checked before each use, RCD protection was in place, and out-of-date or damaged tools were quarantined rather than left in the toolbox.

Learn more about compliance and inspections in MapTrack.

Benefits of using this power tool inspection tag and register

  • Shock-risk control: catching a nicked lead, cracked plug or missing earth before use removes a fault that can kill.
  • Pairs with test and tag: recording the tag colour and next-test date links each pre-use check to the formal AS/NZS 3760:2022 cycle.
  • Whole-kit view: a register lists every tool on one page so you can see which are in date and which are overdue for testing.
  • RCD discipline: confirming RCD protection on the circuit or lead adds the last line of defence against electric shock.
  • Quarantine trail: a failed result with a follow-up action proves the damaged tool was removed from the kit, not left in use.
  • Fast crew rounds: a fixed row-per-tool layout turns the pre-use electrical check into a quick, repeatable task.

Benefits of digitising forms in MapTrack

When you move from paper or static PDFs to digital forms in MapTrack, you get:

  • Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
  • Automatically get alerts when faults are identified.
  • Link every form digitally as a PDF to the relevant asset, location or person.
  • Receive a digital PDF copy with every submission to your email.
  • Ability to share forms digitally.
  • Build conditional logic (show or hide questions based on answers).
  • Take pictures or attach photos. Not possible with a paper-based form.
  • Electronic signatures.
  • Edit forms later without reprinting.
  • Restrict permissions (who can view, complete or approve).
  • Build forms with AI (describe what you need and MapTrack suggests the form).
  • Escalate critical hazards instantly to safety managers via push notification.
  • Maintain an auditable safety register that satisfies WHS regulator requests.
  • Correlate incident trends across sites with built-in safety analytics.

Book a demo to see how MapTrack handles forms.

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Steve McAllister

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What to include in a power tool inspection tag and register

This power tool inspection tag and register covers 10 key areas:

  • Tool ID or asset number, so each tool has its own traceable row
  • Tool description and voltage (240 V, 18 V battery, 110 V transformer)
  • Location, crew or vehicle the tool is assigned to
  • Inspection date and type (pre-use visual, before formal test)
  • Flexible lead free of cuts, nicks, kinks, crush or heat damage
  • Plug and connectors intact, no cracks, pins straight and tight
  • Casing, handle and guards undamaged and complete
  • Switch, trigger and any lock-off working correctly
  • Test and tag status: tag present, colour and next-test date current
  • RCD protection in place, result, inspector name, and next inspection due

How to use this power tool inspection tag and register

  1. Register each tool with an ID: Give every portable power tool a unique ID and record its description and voltage so it has its own row. Without a tool ID you cannot link a pre-use check to the tool's test-and-tag history or prove which unit was inspected on which date.
  2. Inspect the lead, plug and casing: Run the flexible lead through your hand to feel for cuts, nicks, crush marks or heat damage, check the plug for cracks and tight pins, and look over the casing and handle for damage. The lead and plug are where most tool faults hide, so any damage means the tool is quarantined.
  3. Test the switch, guards and lock-off: Confirm the on-off switch and trigger work cleanly, any lock-off or safety catch functions, and guards are fitted and complete. A switch that sticks on or a missing guard makes the tool unsafe to use and is recorded as a fail for repair before it goes back in the kit.
  4. Check the test-and-tag status and RCD: Confirm the tool carries a current test tag with an in-date colour and next-test date, and that the circuit or lead is RCD protected. A tool with a missing or expired tag is taken out of service and sent for formal testing under AS/NZS 3760:2022 (or AS/NZS 3012:2019 on a construction site) before use.
  5. Record the result and quarantine any fail: Mark each tool pass or fail, sign the entry against the date, and set the next inspection due date. Tag any failed or out-of-test tool as out of service and remove it from the kit so it cannot be picked up and used before it is tested or repaired.

In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.

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How often should you complete this form?

Do a quick pre-use visual inspection of the lead, plug, casing and switch every time a power tool is picked up, using this register to log the round. On top of that, portable electrical equipment is formally inspected and tested by a competent person at intervals set by AS/NZS 3760:2022, which uses a risk-based table for general workplaces, while AS/NZS 3012:2019 requires testing not exceeding 3 months on construction and demolition sites. Lower-risk office equipment can run much longer intervals.

Use one register per workshop, crew or vehicle and add a dated entry each time a pre-use round is done, recording the current test-tag colour and next-test date against each tool. Any tool that is dropped, gets wet or shows a fault is inspected and, if needed, retested before it goes back into service regardless of its scheduled test date.

Frequently asked questions

This register is the pre-use visual check that sits alongside formal test and tag, not a replacement for it. AS/NZS 3760:2022 covers the in-service inspection and testing of electrical equipment and RCDs in general workplaces by a competent person, who tests the tool and fits a dated tag; on construction and demolition sites AS/NZS 3012:2019 sets a tighter interval. The model WHS Regulations require electrical equipment used at work to be safe. This tag and register lets a worker confirm before each use that the lead, plug and casing are sound and the test tag is current, catching damage that happens between formal tests.

Testing intervals depend on the environment and how hard the equipment is used. On construction and demolition sites, AS/NZS 3012:2019 requires portable electrical tools and their leads to be tested at intervals not exceeding 3 months because they take heavy wear and exposure. In general workplaces AS/NZS 3760:2022 sets the interval from a risk-based table, so a hostile workshop is tested more often than a low-risk office, which can run much longer. A quick pre-use visual check, which is what this register records, should happen every time a tool is used, regardless of when its last formal test fell due.

In-service testing under AS/NZS 3760:2022 (or AS/NZS 3012:2019 on construction sites) must be done by a competent person who has the knowledge, skills and correct equipment to inspect and test the item and interpret the results. This does not always have to be a licensed electrician: a person who has completed recognised test-and-tag training can perform routine testing of portable equipment. Any repair to the electrical parts of a faulty tool, however, is electrical work that must be done by a licensed electrician. The pre-use visual check in this register can be done by the trained operator.

Withdraw a tool if the flexible lead has cuts, nicks, crush marks or heat damage, the plug is cracked or has loose or bent pins, the casing or handle is cracked, a guard is missing, the switch sticks or will not turn off, or the test tag is missing or out of date. Any of these can lead to electric shock or injury. Tag the tool out of service, remove it from the kit, and send it for formal testing or repair by a competent person before it is used again.

Yes, it is completely free. Open it in your browser, then use Print and choose Save as PDF. You do not need a MapTrack account. If you want to move beyond paper, MapTrack keeps a digital asset history for every power tool, tracks test-and-tag due dates automatically, and lets your crew run mobile pre-use inspections from a phone with photos of any damage attached. Start a free trial or book a demo to see how.

Applicable regulatory standards

This template aligns with the following regulations and standards:

  • AS/NZS 3760:2022 In-service safety inspection and testing of electrical equipment and RCDs (general workplaces, risk-based intervals)
  • AS/NZS 3012:2019 Electrical installations - Construction and demolition sites (testing not exceeding 3 months)
  • Model WHS Regulations - electrical equipment and RCDs at the workplace (Victoria: OHS Regulations 2017 (Vic))
  • Model Work Health and Safety (WHS) Act and Regulations (all states and territories except Victoria - OHS Act 2004 (Vic) and OHS Regulations 2017 (Vic)) - duty to provide and maintain safe plant

Related resources

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  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Power Tool Inspection Tag and Register</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Tool ID or asset number, so each tool has its own traceable row</li>
    <li style="margin:4px 0;">Tool description and voltage (240 V, 18 V battery, 110 V transformer)</li>
    <li style="margin:4px 0;">Location, crew or vehicle the tool is assigned to</li>
    <li style="margin:4px 0;">Inspection date and type (pre-use visual, before formal test)</li>
    <li style="margin:4px 0;">Flexible lead free of cuts, nicks, kinks, crush or heat damage</li>
    <li style="margin:4px 0;">Plug and connectors intact, no cracks, pins straight and tight</li>
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  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/power-tool-inspection-tag" style="color:#071D49;font-weight:600;text-decoration:none;">Power Tool Inspection Tag and Register</a> by MapTrack</p>
</div>

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