Meter-based maintenance. Service when the asset needs it
Trigger maintenance by engine hours, odometer or cycle counts instead of guessing with calendars. Pull meter data from OEM telematics or record readings manually on mobile. Work orders generate automatically when thresholds are reached.
What is meter-based maintenance?
Meter-based maintenance (also called usage-based maintenance) schedules service work based on actual asset usage rather than fixed calendar intervals. Instead of servicing every excavator on the same date regardless of how much it ran, you set thresholds on preventive maintenance triggers such as engine hours, odometer kilometres or cycle counts. When the threshold is reached, a work order generates automatically. This approach reduces over-servicing on low-use equipment, prevents under-servicing on high-use assets and aligns maintenance costs with actual wear. MapTrack combines meter-based scheduling with asset tracking, work orders and compliance in one platform.
Trusted by construction, mining and fleet teams
The problem
Calendar-based scheduling misses high-use assets and wastes money on low-use ones
Over-servicing
Low-use assets get serviced on schedule even when they have barely run. You pay for maintenance that is not needed.
Under-servicing
High-use assets exceed OEM service intervals before the next calendar date. Components wear out and breakdowns follow.
No proof of usage
Calendar dates do not prove the asset actually needed service. Auditors and OEM warranty claims require usage evidence.
Inaccurate costs
Without usage data, you cannot calculate true cost per hour or cost per kilometre. Budgeting and replacement decisions suffer.
How it works
Set thresholds, record readings, get work orders
Define service thresholds per asset type or individual asset. For example, service every 250 engine hours for excavators, or every 10,000 km for light vehicles. MapTrack monitors meter readings against your thresholds and generates work orders automatically when a trigger is reached.
You can also set early-warning alerts. Get notified when an asset is within a configurable percentage of its next service threshold, so planners can schedule maintenance before the window closes. Completed work orders reset the meter counter and start the next cycle automatically.
Explore preventive maintenance scheduling →Configure meters and thresholds
Set engine hours, odometer or cycle count meters per asset type. Define service intervals and alert thresholds.
Record or receive readings
Field staff enter readings on mobile, or telematics feeds push data automatically from OEM systems.
Threshold reached, work order created
MapTrack generates a work order, links it to the asset and notifies the assigned planner or technician.
Complete, reset, repeat
Technician completes the service. The meter counter resets and the next threshold cycle begins.
Supported meter types
Track any usage metric that drives maintenance
Engine hours
Track cumulative engine runtime for plant, generators and heavy equipment. Trigger oil changes, filter replacements and major services at OEM-recommended intervals.
Odometer (km/miles)
Track distance travelled for vehicles and mobile assets. Schedule tyre rotations, brake inspections and fleet services based on actual kilometres driven.
Cycle counts
Track operational cycles for hydraulic equipment, presses, pumps and production machinery. Trigger maintenance when components reach cycle-based wear limits.
Runtime hours
Track total operational hours for compressors, HVAC units and stationary equipment. Independent of engine hours for assets without traditional engines.
Custom meters
Define custom meter types for any measurable usage, such as litres pumped, loads hauled or cuts performed. Each custom meter can have its own service thresholds.
Caterpillar
Cat Product Link, VisionLink
Engine hours, fuel burn, location and fault codes for Cat equipment.
Komatsu
KOMTRAX
Runtime hours, fuel consumption and machine health data from Komatsu fleet.
John Deere
JDLink
Engine hours, location and diagnostic data for John Deere equipment.
Fleet telematics
Various providers
Odometer, engine hours and location data from fleet GPS and telematics devices.
Fuel cards
Various providers
Odometer readings captured at fuel transactions for automatic meter updates.
Telematics integration
Pull meter data from OEM telematics
MapTrack integrates with telematics systems from Caterpillar, Komatsu, John Deere and other major OEMs. Engine hours, odometer readings and runtime data flow into MapTrack automatically, so meter readings stay current without manual data entry.
Where you have mixed fleets, combine telematics feeds for some assets with manual mobile entry for others. MapTrack handles both in the same register. Fleet telematics providers and fuel card systems are also supported for odometer and runtime data from vehicles.
Explore integrations and API →Mobile entry
Manual meter readings from any phone
Not every asset has telematics. For equipment without an OEM data feed, field staff record meter readings directly on the MapTrack mobile app. Scan the asset QR code, enter the current reading and submit. Optional photos provide visual evidence of the meter display.
The app works fully offline on iOS and Android. Readings captured on remote sites with no internet connection sync automatically when the device reconnects. Validation rules prevent entry errors such as readings that are lower than the previous value.
Explore QR code tracking →Scan and enter
Scan QR code, type the reading, attach a photo. Done in seconds.
Threshold alerts
Get notified when an asset is approaching its next service interval.
Offline support
Record readings with no internet. Data syncs when the device reconnects.
Validation rules
Prevents invalid entries such as readings lower than the last recorded value.
Why usage-based servicing outperforms calendars
Service by hours, not dates
Meter-based triggers, OEM telematics feeds and mobile readings in one platform. Stop guessing when assets need service. Book a demo to see it in action.
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Meter-based maintenance in action
Real-world use cases across industries
Meter-based maintenance FAQ
What is meter-based maintenance?
Meter-based maintenance (also called usage-based maintenance) triggers service work orders when an asset reaches a defined usage threshold, such as engine hours, odometer kilometres or cycle counts, rather than on a fixed calendar schedule. This approach services assets when they actually need it, reducing over-servicing on low-use equipment and preventing under-servicing on high-use assets that would be missed by calendar-only schedules.
How does meter-based maintenance work in MapTrack?
You define meter types and service thresholds per asset or asset type. Meter readings are recorded either manually by field staff on mobile or automatically via OEM telematics integrations. When a reading reaches the threshold, MapTrack generates a work order automatically and links it to the asset record with full service history. Planners can view due-soon and overdue assets in one dashboard.
What meter types does MapTrack support?
MapTrack supports engine hours, runtime hours, odometer kilometres, cycle counts and custom meter types relevant to your assets. Multiple meter types can be tracked on the same asset and each can have its own service threshold. For example, an excavator might track engine hours for oil changes and cycle counts for hydraulic inspections, each with independent triggers.
Which OEM telematics systems does MapTrack integrate with?
MapTrack integrates with telematics systems from major OEMs including Caterpillar (Cat Product Link and VisionLink), Komatsu (KOMTRAX), John Deere (JDLink) and others. We also support fleet telematics providers and fuel card systems for odometer and runtime data. Where a direct integration is not available, readings can be entered manually or imported via CSV.
Can meter-based and calendar-based maintenance be combined?
Yes. MapTrack supports both meter-based and calendar-based preventive maintenance on the same asset with "whichever comes first" logic. For example, an oil change can be triggered by 10,000 km or 6 months, whichever threshold is reached first. This gives you flexible service logic that matches OEM recommendations and accounts for assets with variable usage patterns.
How do I set up meter-based triggers for my assets?
During onboarding, your admin configures meter types and service thresholds per asset type or individual asset. For example, you might set a service trigger at every 250 engine hours for excavators and every 10,000 km for vehicles. Configuration is done in the asset settings and applies automatically as readings are recorded. Thresholds can be adjusted at any time.
How do field staff record meter readings?
Field staff record meter readings through the MapTrack mobile app on iOS or Android. They can scan the asset QR code, enter the current reading and submit it with optional photos as evidence. The app works fully offline, so readings can be recorded on remote sites with no internet connection. Data syncs when the device reconnects.
How does meter-based maintenance compare to a standalone CMMS?
Unlike a standalone CMMS, MapTrack combines meter-based maintenance with asset tracking, GPS location, QR scanning and compliance in one platform. Work orders are tied to the same record that shows who has the asset, where it is and what its compliance status is. This eliminates the disconnect between maintenance scheduling and asset operations that occurs with separate systems.
Trigger maintenance by hours, not dates
Meter-based scheduling for engine hours, odometer and cycle counts. OEM telematics feeds and mobile readings in one platform.
4.8 on G2 · 4.9 on Capterra
- No credit card required
- 30 days free trial
- Cancel anytime