Free fire sprinkler system inspection checklist
Jump to download form ↓Enter your email below to download this fire sprinkler system inspection checklist as a ready-to-use PDF.
Free fire sprinkler system inspection checklist (PDF-ready). Covers heads, valves, gauges, alarms and AS 1851 compliance. Digitise with MapTrack.
Commercial Director
How to use: download the PDF, print or complete digitally on any device.
- ✓PDF format, ready to print or fill on screen
- ✓Use as-is or customise to suit your operation
- ✓Go digital in MapTrack for photos, alerts and audit trails
Download free PDF template
Trusted by teams across Australia and New Zealand
We respect your privacy. Unsubscribe anytime.
Preview the template
See the first part of the fire sprinkler system inspection checklist below. Download the full version above.
What is a fire sprinkler system inspection checklist?
A fire sprinkler system inspection checklist is a structured document used to verify the operational readiness and condition of automatic fire sprinkler systems in commercial, industrial and residential buildings. The checklist guides the inspector through a systematic assessment of sprinkler heads, control valves, alarm valves, gauges, piping, hangers, water supplies and system signage. Unlike the NFPA 25 variant (which follows US standards), this checklist is aligned with AS 1851:2012 (Routine service of fire protection systems and equipment) and AS 2118.1:2017 (Automatic fire sprinkler systems, General systems).
Automatic sprinkler systems are the most effective fixed fire suppression system, controlling or extinguishing fire in the early stages before it can spread. However, sprinkler systems can only perform if they are properly maintained: heads must be unobstructed, valves must be open, water supply must be adequate and alarm devices must function. AS 1851:2012, Section 8 specifies routine service requirements for sprinkler systems, including weekly, monthly, quarterly and annual inspections. The WHS Act 2011, Section 19 requires the PCBU to maintain fire protection systems. A sprinkler system that fails due to a closed valve, obstructed head or degraded water supply can result in total loss of the building and potential loss of life.
Learn more about compliance and inspections in MapTrack.
Benefits of using this fire sprinkler system inspection checklist
- Fire suppression readiness: confirms the sprinkler system will activate and suppress fire when needed.
- AS 1851 compliance: documents inspections at the frequencies specified in Section 8 of the standard.
- Valve management: systematic valve checks prevent the most common cause of sprinkler failure, a closed control valve.
- Insurance compliance: sprinkler-protected buildings receive significant insurance premium reductions, but only if the system is maintained.
- Defect tracking: identifies obstructed heads, leaking pipes, faulty alarms and degraded water supply before they compromise the system.
- Building compliance: provides documentation for the Annual Fire Safety Statement and fire authority inspections.
Benefits of digitising forms in MapTrack
When you digitise sprinkler system checklists in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Schedule fire extinguisher, hydrant and alarm inspections with automatic reminders.
- Track emergency evacuation drill records and corrective actions per site.
- Maintain a digital fire safety register that satisfies insurer and regulator audits.
Book a demo to see how MapTrack handles sprinkler system checklists.
Try MapTrack free for 30 days
Full access to every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
- No credit card required
- 30 days free trial
- Cancel anytime
What to include in a fire sprinkler system inspection checklist
This fire sprinkler system inspection checklist covers 11 key areas:
- System details: building name, system type (wet, dry, pre-action), zones covered, number of sprinkler heads, riser location.
- Inspector details: name, licence or accreditation, company, inspection date, inspection type (weekly/monthly/quarterly/annual).
- Sprinkler heads: visual condition, clearance from storage and obstructions, correct temperature rating for the area, spare head cabinet.
- Control valves: position (fully open), valve sealed or locked open, tamper switch connected to fire alarm panel.
- Alarm valve and check valves: alarm valve condition, water motor gong or electric bell, check valve operation.
- Gauges: system pressure, supply pressure, readings within normal operating range.
- Piping and hangers: leaks, corrosion, mechanical damage, hanger condition, seismic bracing (where required).
- Water supply: tank level (if gravity or tank supply), pump test results (if pump supply), town main pressure.
- Alarm devices: water flow alarm activation, tamper alarm activation, signal transmission to fire alarm panel and monitoring.
- Defect register: item, AS 1851 reference, defect description, corrective action, target date.
- Sign-off: inspector and building owner or facility manager.
How to use this fire sprinkler system inspection checklist
- Record system details and confirm the inspection scope: Note the building name, system type, zones being inspected and the inspection frequency being performed. Obtain the previous inspection report and note any outstanding defects from the last cycle that need follow-up.
- Inspect all sprinkler heads in the zone for condition and clearance: Walk the zone and visually check every accessible sprinkler head. Confirm heads are free of paint, dust, corrosion and physical damage. Verify the minimum clearance below the deflector is maintained and no storage, shelving or equipment obstructs the spray pattern. Check that each head has the correct temperature rating for its location.
- Check all control valves, alarm valves and gauges: Confirm every control valve is in the fully open position, locked or sealed open and connected to a tamper switch. Read the system and supply pressure gauges and compare to the normal operating range. Inspect the alarm valve for condition and check that the water motor gong or electric alarm bell is connected.
- Inspect piping, hangers and water supply: Walk the pipe runs checking for leaks, corrosion, mechanical damage and missing or damaged hangers. For tank-fed systems, check the tank water level. For pump-fed systems, review the most recent pump test results. For town main supply, check the supply pressure gauge.
- Test alarm devices and record defects: Activate the water flow alarm (via the test valve) and confirm the signal is received at the fire alarm panel and transmitted to the monitoring company. Log all defects with the AS 1851 clause reference, description, corrective action and target date. Sign the checklist and schedule the next inspection.
In MapTrack, you can manage fire safety inspections and equipment checks digitally. Each submission is stored as a timestamped PDF against the asset record.
Get the free template
Enter your email above to download the full fire sprinkler system inspection checklist as a PDF.
Back to download formHow often should you complete this checklist?
AS 1851:2012, Section 8 specifies: weekly valve position checks for main stop valves, monthly visual inspection of sprinkler heads and system components, quarterly alarm and flow test, and annual comprehensive inspection including water supply testing. Five-yearly internal pipe inspections may also be required. The building essential safety measures schedule or the local fire authority may impose additional requirements. In MapTrack, schedule each inspection tier and receive automated reminders when tests are due.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- AS 1851:2012, Section 8 - Routine service of automatic fire sprinkler systems
- AS 2118.1:2017 - Automatic fire sprinkler systems, General systems
Need to manage fire safety inspections and equipment checks digitally?
Register every sprinkler system in MapTrack, attach digital forms, and get a complete history of every inspection, service and compliance record.
Compliance and inspections · All templates · Pricing · Book a demo