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Free fire extinguisher annual inspection record

Free fire extinguisher annual inspection record (PDF-ready). AS 1851 compliant: agent weight, hydrostatic test and certification sign-off. Download free.

Updated 12 Oct 2026

Fire Extinguisher Annual Inspection Record

Annual / periodic maintenance record for AS 1851-2012 routine service: to be completed by a competent person (clause 1.10) holding any licence your state requires

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0 of 28 checks

Location, Access & Signage

1Extinguisher present at its designated location and matches the register
2Unobstructed, clearly visible and readily accessible for immediate use
3Location identification sign present, correct and visible from a distance
4Mounting height correct: carrying handle no more than 1200 mm above floor
5Extinguisher type suits the classes of fire risk in the area

Mounting & Support

6Wall bracket, hook or stand secure and undamaged
7Extinguisher seated correctly and retained firmly in the bracket or stand
8Floor stand base stable and not corroded (where fitted)

External Condition

9Cylinder body free of dents, gouges, bulging or distortion
10No corrosion, pitting, paint blistering or signs of leakage
11Base, foot ring and neck ring sound (no rust traps or damage)

Labelling & Identification

12Label and operating instructions legible, complete and securely attached
13Agent type, rating and classification markings clearly visible
14Date of manufacture legible and within serviceable life

Operating Mechanism & Safety Devices

15Carrying handle and operating lever undamaged and free to move
16Safety pin in place, free to withdraw and pull-ring not bent
17Anti-tamper / frangible seal fitted, intact and unbroken

Hose, Horn & Discharge Assembly

18Discharge hose free of cracks, splits, perishing or fraying
19Hose connections tight and threads undamaged
20Nozzle, horn or discharge outlet clear of blockage and undamaged
21Discharge hose retaining clip / holder secure (where fitted)

Pressure & Charge

22Pressure gauge needle reading within the green / charged zone
23Pressure gauge face clear, undamaged and dial legible
24Charged weight verified against rated weight and within tolerance
25Agent condition checked: free-flowing, not caked or compacted (where inspected)

Service Record & Tagging

26Service tag / maintenance record fitted, current and correctly completed
27Hydrostatic (pressure) test not overdue per the marked test interval
28Next service date recorded and tag updated on completion

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Jarrod Milford

Jarrod Milford

Co-Founder & Commercial Director

Updated 12 October 2026

Short answer

A fire extinguisher annual inspection record documents the yearly service of each portable extinguisher by a fire protection technician: agent weight, internal examination where required, hydrostatic test dates, discharge and recharge, and sign-off. Section 10 of AS 1851-2012 covers routine service of portable extinguishers. In US workplaces, 29 CFR 1910.157 requires an annual maintenance check, with records.

Checked against AS 1851-2012 (incl. Amd 1:2016) on by the MapTrack templates team. How we check templates

Key takeaways

  • The MapTrack fire extinguisher annual inspection record contains 28 checks across 8 sections. Sections covered: Location, Access & Signage, Mounting & Support, External Condition, Labelling & Identification, Operating Mechanism & Safety Devices, Hose, Horn & Discharge Assembly, Pressure & Charge, Service Record & Tagging.
  • In US workplaces, 29 CFR 1910.157 requires a monthly visual inspection and an annual maintenance check of portable extinguishers, with records.
  • AS 1851-2012 clause 1.16 covers routine service records: logbooks, tags and labels, summary records and how long they are kept.
  • In the ACT, section 95 of the Emergencies Act 2004 requires appliances provided under a section 92 direction to be maintained to a proper standard, such as AS 1851.
  • In NSW, section 81 of the DCFS Regulation 2021 requires building owners to keep each essential fire safety measure maintained to its standard of performance.
  • Record the last and next hydrostatic test dates for each cylinder, and the technician's name and licence number where one is held.

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What is a fire extinguisher annual inspection record?

A fire extinguisher annual inspection record is the detailed documentation completed by a licensed fire protection technician during the periodic maintenance of a portable fire extinguisher. It is also called an annual fire extinguisher inspection form or checklist. In the United States, OSHA 29 CFR 1910.157 requires an annual maintenance check on portable extinguishers provided for employee use, alongside a monthly visual inspection, and an NFPA blog guide to NFPA 10 says that yearly maintenance must be done by a certified person. Unlike the monthly visual check carried out by a responsible person on-site, the annual inspection goes much further. It involves weighing or measuring the extinguishing agent to confirm it is within specification, examining internal components (where the extinguisher type requires it), verifying the hydrostatic test is current, completing a discharge test (where the maintenance schedule requires it), recharging and recording recharge details, and signing off with a technician certification including licence number. This template follows the maintenance requirements set out in AS 1851-2012 (Routine service of fire protection systems and equipment).

In Australia, what the law requires depends on the state or territory: since 13 February 2026 NSW has required class 1b and class 2 to class 9 buildings to have essential fire safety measures inspected and tested in accordance with AS 1851-2012, and the ACT's Emergencies Act 2004 names AS 1851 as a proper maintenance standard. The inspection record provides auditable evidence that each extinguisher has been professionally serviced by a licensed technician, which is required for fire safety audits, insurance compliance and building certification. Failing to maintain documented inspection records can result in compliance notices, insurance exclusions and increased liability in the event of a fire.

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Benefits of using this fire extinguisher annual inspection record

  • AS 1851 compliance: demonstrate that each extinguisher has been maintained to standard by a licensed technician, satisfying regulatory and insurer obligations.
  • Reliable performance in an emergency: catch undercharged agents, corroded cylinders, overdue hydrostatic tests and other faults that a monthly visual check would miss.
  • Hydrostatic test tracking: confirm the pressure vessel test is current and schedule the next test before the interval is exceeded.
  • Audit and insurance readiness: a signed technician record attached to each extinguisher asset provides unambiguous evidence for fire safety audits, insurance claims and building assessments.
  • Recharge documentation: record exactly what agent type and quantity was recharged, supporting traceability if the extinguisher is ever used or found partially discharged.
  • Consistency across sites: a standardised record ensures the same level of detail is captured for every unit, regardless of which technician completes the service.

Benefits of digitising forms in MapTrack

When you digitise fire extinguisher checklists in MapTrack, you get:

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  • File every completed form against the asset, location or person it covers.
  • Download any completed form as a PDF, with failed answers listed at the top.
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  • Build conditional logic (show or hide questions based on answers).
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  • Assign audits and send reminder emails to the people doing them.
  • Keep every audit, inspection and sign-off against the asset or site it covers.
  • Track corrective actions as work orders from finding to close-out, with each change in the activity log.

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What to include in a fire extinguisher annual inspection record

This fire extinguisher annual inspection record covers 8 key areas:

  • Extinguisher details: ID/tag, type (dry powder, CO₂, wet chemical, water, foam), agent, location, capacity, manufacture date, last hydrostatic test date.
  • Inspector details: technician name, company, licence number, date of inspection.
  • Annual inspection checklist (P/F/N/A): - cylinder body/external condition, label/nameplate legibility, anti-tamper seal, pressure gauge reading, hose/horn condition, safety pin, mounting bracket/signage, weight check (actual vs rated).
  • Internal examination: whether internal examination was required (by type and schedule), examination findings, O-ring and valve condition.
  • Hydrostatic test section: last test date, test pressure, test result, next test due date.
  • Discharge test details: whether discharge test was carried out, observations.
  • Recharge details: agent type, quantity recharged, pressure (if applicable), propellant.
  • Annual certification: overall result (compliant / requires action / unserviceable), technician signature, licence number, date, company stamp.

How to use this fire extinguisher annual inspection record

  1. Record the extinguisher details. ID, type, agent, location, capacity, manufacture date and last hydrostatic test date - before beginning the inspection.: Verify the extinguisher ID tag matches your fire protection register. Note the extinguisher type (dry powder, CO2, wet chemical, water, foam) and its rated capacity for comparison during the weight check.
  2. Complete the external inspection checklist (P/F/N/A): cylinder body, label/nameplate, tamper seal, pressure gauge, hose/horn, safety pin and mounting bracket. Note any failures.: Check the cylinder for dents, corrosion, paint damage or other signs of physical deterioration. Confirm the nameplate is legible, the tamper seal is intact, the pressure gauge reads in the green zone and the hose is free of cracks.
  3. Perform the agent weight or volume check - weigh the unit (for powder and CO₂ types) or check the float indicator (for wet chemical/water types) against the rated capacity. Record actual vs rated weight and result.: Use a calibrated scale to weigh the extinguisher. Compare the actual weight against the rated weight stamped on the nameplate. A significant shortfall indicates agent loss and the extinguisher must be recharged.
  4. If required by the extinguisher type and maintenance schedule, carry out the internal examination: remove the valve, inspect internal surfaces, O-rings and valve components, note condition.: In the United States, OSHA 29 CFR 1910.157 requires stored pressure dry chemical extinguishers that need a 12-year hydrostatic test to be emptied and maintained every six years, and in Australia AS 1851-2012 includes a five-yearly service. Inspect internal surfaces for corrosion, powder caking or contamination. Check O-rings and valve seals for wear or degradation and replace if necessary.
  5. Verify the hydrostatic test is current. Record the last test date, test pressure and result. Calculate the next test due date.: Check the cylinder stamp or service records for the last hydrostatic test date. In the United States the interval is five or twelve years depending on the extinguisher type (OSHA 29 CFR 1910.157, Table L-1). If the test is overdue, the extinguisher must be removed from service until tested.
  6. If a discharge test is required by the maintenance schedule, carry out the test, record observations and recharge accordingly.: Discharge the extinguisher in a safe area and observe the agent flow pattern, duration and any blockages. Record the discharge observations and proceed immediately to recharging the unit.
  7. Record recharge details - agent type, quantity, pressure (if applicable) and propellant.: Use the correct agent type and quantity as specified by the manufacturer. Record the recharge pressure for stored-pressure types and confirm the gauge reads correctly after recharging. Apply a new tamper seal.
  8. Select the overall result (compliant / requires action / unserviceable), sign and certify with licence number. Attach the new service tag to the extinguisher.: Record the overall outcome on the certificate. Sign with your licence number and company details. Attach a new service tag showing the inspection date, next service due and technician details to the extinguisher.

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How often should you complete this checklist?

In the United States, OSHA 29 CFR 1910.157 requires a monthly visual inspection and an annual maintenance check. Stored pressure dry chemical extinguishers that need a 12-year hydrostatic test are also emptied and maintained every six years, and hydrostatic tests fall due every five or twelve years depending on the type. In Australia, AS 1851-2012 sets six-monthly, yearly and five-yearly routine service for portable extinguishers. Service any extinguisher that has been discharged, partly discharged or damaged before it goes back on the wall, and check which edition of NFPA 10 or AS 1851 your authority adopts and what the manufacturer's instructions say.

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Frequently asked questions

A monthly check is a quick visual inspection that the extinguisher is in its place, visible, easy to reach and charged. In the United States, OSHA 29 CFR 1910.157 requires it every month, and an NFPA blog guide to NFPA 10 says any knowledgeable, competent person can do it. The annual inspection is a maintenance check that OSHA requires every year and that the same guide says must be done by a certified person. In Australia, AS 1851-2012 sets routine service of portable extinguishers at six-monthly, yearly and five-yearly intervals.

An NFPA blog guide to NFPA 10 says maintenance follows the manufacturer's service manual and includes a thorough examination of the extinguisher's mechanical parts, extinguishing agent, expelling means and physical condition, with a tag or label recording the month and year, the person and the agency that did the work. In Australia, AS 1851-2012 sets six-monthly, yearly and five-yearly service, and AMSA's guidance for commercial vessels lists the six-monthly checks: location and access, the anti-tamper device, operating instructions, the maintenance tag, damage and corrosion, the hose and nozzle, the pressure indicator, weighing the contents, signage and the support bracket.

It depends on the extinguisher type and where you are. In the United States, OSHA 29 CFR 1910.157 sets five years for, among others, water, AFFF, wetting agent, carbon dioxide and stainless steel dry chemical extinguishers, and twelve years for, among others, stored pressure dry chemical extinguishers with mild steel, brazed brass or aluminium shells and Halon units. The test must be done by trained people with suitable equipment and facilities, after an internal examination. In Australia, AS 1851-2012 includes a five-yearly service for portable extinguishers. Record the last and next test dates on this record.

It depends on the state or territory. Building Commission NSW says contractors inspecting and maintaining fire safety measures under AS 1851-2012 need to understand the standard and hold the appropriate licences and qualifications. ACT fire and rescue guidance says building owners are responsible for ensuring the people maintaining fire protection equipment are competent, recognises nationally recognised units of competency as one way to show it, and recommends using accredited practitioners. In the United States, an NFPA blog guide to NFPA 10 says maintenance must be done by a certified person, while the monthly inspection can be done by any knowledgeable, competent person.

Failing to maintain documented fire extinguisher inspection records can result in compliance notices from fire authorities, insurance claim rejections, and increased liability in the event of a fire. What the law requires depends on where you are. In NSW, inspection and testing to AS 1851-2012 has been mandatory for class 1b and class 2 to class 9 buildings since 13 February 2026, and in the ACT, building owners must keep maintenance records and make them available to the fire and rescue service within 48 hours of a request. In the United States, OSHA 29 CFR 1910.157 requires the annual maintenance record to be available to OSHA on request.

Yes. Download and use this fire extinguisher annual inspection template for free. It downloads as a ready-to-print PDF. No MapTrack account is required. If you want to manage fire extinguisher service schedules digitally, track hydrostatic test due dates, assign inspections to technicians and maintain a complete service history linked to each extinguisher in your asset register, MapTrack can do that. Book a demo to see how.

Yes, in workplaces covered by OSHA's general industry rules. 29 CFR 1910.157 requires portable fire extinguishers provided for employee use to be visually inspected monthly and to be subjected to an annual maintenance check, and the employer must record the date of that annual check. Stored pressure extinguishers do not need an internal examination at the annual check. An NFPA blog guide to NFPA 10 describes the yearly external maintenance examination and says it must be done by a certified person.

In the United States, OSHA 29 CFR 1910.157 requires the annual maintenance date to be recorded and kept for one year after the last entry or for the life of the shell, whichever is less. An NFPA blog guide to NFPA 10 says records of the monthly inspections need to be kept for at least 12 months. In the ACT, building owners must keep maintenance records, and the fire and rescue service can ask to see records, logbooks and yearly condition reports, which must be available within 48 hours of a request.

Yes. Each completed record covers one extinguisher's annual service: its ID, location, type, agent, rated capacity and hydrostatic test dates, the technician's details and licence number, the weight or volume check and the annual checklist. Filed in order by extinguisher ID or by site, the completed records become your annual inspection log and the service history auditors ask for. For the routine visual checks between services, use the fire extinguisher inspection checklist.

Applicable regulatory standards

This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.

  • Routine service of fire protection systems and equipment

    Edition: AS 1851-2012 (incl. Amd 1:2016)

    Sets the routine service of portable extinguishers, servicer competence, records and defect reports.

    • Section 10: Routine service of portable and wheeled fire extinguishers.
    • 1.10: Competence required of people who carry out routine service.
    • 1.16: Routine service records: logbooks, tags and labels, summary records and record retention.
    • 1.17: Reporting defects, non-conformances and service activities outside timing tolerances, plus yearly condition reports.

    Standards AustraliaSold by the publisher

  • 29 CFR Part 1910, Occupational Safety and Health Standards

    Edition: Current eCFR text, up to date as of 2026-10-22 (read 2026-10-26)

    US workplaces: monthly visual inspection, annual maintenance check with records, and hydrostatic testing.

    • 1910.157: Portable fire extinguishers: provision, mounting, monthly visual inspection, annual maintenance check with records, hydrostatic testing and training.

    US Occupational Safety and Health Administration (text via eCFR)

  • Standard for Portable Fire Extinguishers

    Edition: NFPA 10, 2026 edition

    Inspection, maintenance and recharging of portable extinguishers, and records. Check the edition your authority enforces.

    • Chapter 7: Inspection, maintenance and recharging of portable fire extinguishers, including inspection frequency, procedures, corrective action and records.
    • 7.2.4: Keeping inspection records for portable fire extinguishers, on paper or electronically.

    National Fire Protection Association (NFPA)Sold by the publisher

  • Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)

    Edition: Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023

    NSW: building owners keep essential fire safety measures maintained and lodge annual fire safety statements.

    • s 81: Requires the building owner to keep each essential fire safety measure maintained to its standard of performance.
    • s 89: Duties of building owners for annual fire safety statements, including giving copies to council and the Fire Commissioner.

    NSW Parliamentary Counsel's Office (NSW Legislation)

  • Emergencies Act 2004 (ACT)

    Edition: Emergencies Act 2004 (ACT), republication No 38 (effective 16 November 2025)

    ACT: appliances provided under a section 92 direction must be maintained to a proper standard, such as AS 1851; known defects must be fixed.

    • s 95: Occupier offences: not following a section 92 fire appliance direction, not maintaining directed appliances to a proper standard such as AS 1851, and not repairing or replacing known defective appliances.

    ACT Parliamentary Counsel's Office (ACT Legislation Register)

  • National Construction Code

    Edition: NCC 2025: Victoria from 1 May 2026; ACT and WA from 1 May 2026, each with a 12-month transition period; SA plumbing code from 1 May 2026. NSW, Queensland and SA (building) adopt NCC 2025 on 1 May 2027, with NCC 2022 Amendment 2 applying until then. Tasmania adopted NCC 2025 temporarily from 1 May to 4 June 2026 and lists 1 May 2027 as its adoption date. The NT has not adopted NCC 2025.

    Says where portable extinguishers must be provided in a building.

    • Vol 1 E1D14: Where portable fire extinguishers must be provided, selected, located and distributed under AS 2444

    Australian Building Codes Board

Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.

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    <li style="margin:4px 0;">Extinguisher details: ID/tag, type (dry powder, CO₂, wet chemical, water, foam), agent, location, capacity, manufacture date, last hydrostatic test date.</li>
    <li style="margin:4px 0;">Inspector details: technician name, company, licence number, date of inspection.</li>
    <li style="margin:4px 0;">Annual inspection checklist (P/F/N/A): - cylinder body/external condition, label/nameplate legibility, anti-tamper seal, pressure gauge reading, hose/horn condition, safety pin, mounting bracket/signage, weight check (actual vs rated).</li>
    <li style="margin:4px 0;">Internal examination: whether internal examination was required (by type and schedule), examination findings, O-ring and valve condition.</li>
    <li style="margin:4px 0;">Hydrostatic test section: last test date, test pressure, test result, next test due date.</li>
    <li style="margin:4px 0;">Discharge test details: whether discharge test was carried out, observations.</li>
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  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/fire-extinguisher-annual-inspection" style="color:#071D49;font-weight:600;text-decoration:none;">Fire extinguisher annual inspection record</a> by MapTrack</p>
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The MapTrack fire extinguisher annual inspection record contains 28 checks across 8 sections.

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