Free fire extinguisher annual inspection record
Free fire extinguisher annual inspection record (PDF-ready). AS 1851 compliant: agent weight, hydrostatic test and certification sign-off. Download free.
Updated 12 Oct 2026
Fire Extinguisher Annual Inspection Record
Annual / periodic maintenance record for AS 1851-2012 routine service: to be completed by a competent person (clause 1.10) holding any licence your state requires
Location, Access & Signage
Mounting & Support
External Condition
Labelling & Identification
Operating Mechanism & Safety Devices
Hose, Horn & Discharge Assembly
Pressure & Charge
Service Record & Tagging
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Short answer
A fire extinguisher annual inspection record documents the yearly service of each portable extinguisher by a fire protection technician: agent weight, internal examination where required, hydrostatic test dates, discharge and recharge, and sign-off. Section 10 of AS 1851-2012 covers routine service of portable extinguishers. In US workplaces, 29 CFR 1910.157 requires an annual maintenance check, with records.
Checked against AS 1851-2012 (incl. Amd 1:2016) on by the MapTrack templates team. How we check templates
Key takeaways
- The MapTrack fire extinguisher annual inspection record contains 28 checks across 8 sections. Sections covered: Location, Access & Signage, Mounting & Support, External Condition, Labelling & Identification, Operating Mechanism & Safety Devices, Hose, Horn & Discharge Assembly, Pressure & Charge, Service Record & Tagging.
- In US workplaces, 29 CFR 1910.157 requires a monthly visual inspection and an annual maintenance check of portable extinguishers, with records.
- AS 1851-2012 clause 1.16 covers routine service records: logbooks, tags and labels, summary records and how long they are kept.
- In the ACT, section 95 of the Emergencies Act 2004 requires appliances provided under a section 92 direction to be maintained to a proper standard, such as AS 1851.
- In NSW, section 81 of the DCFS Regulation 2021 requires building owners to keep each essential fire safety measure maintained to its standard of performance.
- Record the last and next hydrostatic test dates for each cylinder, and the technician's name and licence number where one is held.
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What is a fire extinguisher annual inspection record?
A fire extinguisher annual inspection record is the detailed documentation completed by a licensed fire protection technician during the periodic maintenance of a portable fire extinguisher. It is also called an annual fire extinguisher inspection form or checklist. In the United States, OSHA 29 CFR 1910.157 requires an annual maintenance check on portable extinguishers provided for employee use, alongside a monthly visual inspection, and an NFPA blog guide to NFPA 10 says that yearly maintenance must be done by a certified person. Unlike the monthly visual check carried out by a responsible person on-site, the annual inspection goes much further. It involves weighing or measuring the extinguishing agent to confirm it is within specification, examining internal components (where the extinguisher type requires it), verifying the hydrostatic test is current, completing a discharge test (where the maintenance schedule requires it), recharging and recording recharge details, and signing off with a technician certification including licence number. This template follows the maintenance requirements set out in AS 1851-2012 (Routine service of fire protection systems and equipment).
In Australia, what the law requires depends on the state or territory: since 13 February 2026 NSW has required class 1b and class 2 to class 9 buildings to have essential fire safety measures inspected and tested in accordance with AS 1851-2012, and the ACT's Emergencies Act 2004 names AS 1851 as a proper maintenance standard. The inspection record provides auditable evidence that each extinguisher has been professionally serviced by a licensed technician, which is required for fire safety audits, insurance compliance and building certification. Failing to maintain documented inspection records can result in compliance notices, insurance exclusions and increased liability in the event of a fire.
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Benefits of using this fire extinguisher annual inspection record
- AS 1851 compliance: demonstrate that each extinguisher has been maintained to standard by a licensed technician, satisfying regulatory and insurer obligations.
- Reliable performance in an emergency: catch undercharged agents, corroded cylinders, overdue hydrostatic tests and other faults that a monthly visual check would miss.
- Hydrostatic test tracking: confirm the pressure vessel test is current and schedule the next test before the interval is exceeded.
- Audit and insurance readiness: a signed technician record attached to each extinguisher asset provides unambiguous evidence for fire safety audits, insurance claims and building assessments.
- Recharge documentation: record exactly what agent type and quantity was recharged, supporting traceability if the extinguisher is ever used or found partially discharged.
- Consistency across sites: a standardised record ensures the same level of detail is captured for every unit, regardless of which technician completes the service.
Benefits of digitising forms in MapTrack
When you digitise fire extinguisher checklists in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
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- File every completed form against the asset, location or person it covers.
- Download any completed form as a PDF, with failed answers listed at the top.
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- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Set who can view, fill in or edit forms with user roles.
- Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
- Assign audits and send reminder emails to the people doing them.
- Keep every audit, inspection and sign-off against the asset or site it covers.
- Track corrective actions as work orders from finding to close-out, with each change in the activity log.
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What to include in a fire extinguisher annual inspection record
This fire extinguisher annual inspection record covers 8 key areas:
- Extinguisher details: ID/tag, type (dry powder, CO₂, wet chemical, water, foam), agent, location, capacity, manufacture date, last hydrostatic test date.
- Inspector details: technician name, company, licence number, date of inspection.
- Annual inspection checklist (P/F/N/A): - cylinder body/external condition, label/nameplate legibility, anti-tamper seal, pressure gauge reading, hose/horn condition, safety pin, mounting bracket/signage, weight check (actual vs rated).
- Internal examination: whether internal examination was required (by type and schedule), examination findings, O-ring and valve condition.
- Hydrostatic test section: last test date, test pressure, test result, next test due date.
- Discharge test details: whether discharge test was carried out, observations.
- Recharge details: agent type, quantity recharged, pressure (if applicable), propellant.
- Annual certification: overall result (compliant / requires action / unserviceable), technician signature, licence number, date, company stamp.
How to use this fire extinguisher annual inspection record
- Record the extinguisher details. ID, type, agent, location, capacity, manufacture date and last hydrostatic test date - before beginning the inspection.: Verify the extinguisher ID tag matches your fire protection register. Note the extinguisher type (dry powder, CO2, wet chemical, water, foam) and its rated capacity for comparison during the weight check.
- Complete the external inspection checklist (P/F/N/A): cylinder body, label/nameplate, tamper seal, pressure gauge, hose/horn, safety pin and mounting bracket. Note any failures.: Check the cylinder for dents, corrosion, paint damage or other signs of physical deterioration. Confirm the nameplate is legible, the tamper seal is intact, the pressure gauge reads in the green zone and the hose is free of cracks.
- Perform the agent weight or volume check - weigh the unit (for powder and CO₂ types) or check the float indicator (for wet chemical/water types) against the rated capacity. Record actual vs rated weight and result.: Use a calibrated scale to weigh the extinguisher. Compare the actual weight against the rated weight stamped on the nameplate. A significant shortfall indicates agent loss and the extinguisher must be recharged.
- If required by the extinguisher type and maintenance schedule, carry out the internal examination: remove the valve, inspect internal surfaces, O-rings and valve components, note condition.: In the United States, OSHA 29 CFR 1910.157 requires stored pressure dry chemical extinguishers that need a 12-year hydrostatic test to be emptied and maintained every six years, and in Australia AS 1851-2012 includes a five-yearly service. Inspect internal surfaces for corrosion, powder caking or contamination. Check O-rings and valve seals for wear or degradation and replace if necessary.
- Verify the hydrostatic test is current. Record the last test date, test pressure and result. Calculate the next test due date.: Check the cylinder stamp or service records for the last hydrostatic test date. In the United States the interval is five or twelve years depending on the extinguisher type (OSHA 29 CFR 1910.157, Table L-1). If the test is overdue, the extinguisher must be removed from service until tested.
- If a discharge test is required by the maintenance schedule, carry out the test, record observations and recharge accordingly.: Discharge the extinguisher in a safe area and observe the agent flow pattern, duration and any blockages. Record the discharge observations and proceed immediately to recharging the unit.
- Record recharge details - agent type, quantity, pressure (if applicable) and propellant.: Use the correct agent type and quantity as specified by the manufacturer. Record the recharge pressure for stored-pressure types and confirm the gauge reads correctly after recharging. Apply a new tamper seal.
- Select the overall result (compliant / requires action / unserviceable), sign and certify with licence number. Attach the new service tag to the extinguisher.: Record the overall outcome on the certificate. Sign with your licence number and company details. Attach a new service tag showing the inspection date, next service due and technician details to the extinguisher.
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In the United States, OSHA 29 CFR 1910.157 requires a monthly visual inspection and an annual maintenance check. Stored pressure dry chemical extinguishers that need a 12-year hydrostatic test are also emptied and maintained every six years, and hydrostatic tests fall due every five or twelve years depending on the type. In Australia, AS 1851-2012 sets six-monthly, yearly and five-yearly routine service for portable extinguishers. Service any extinguisher that has been discharged, partly discharged or damaged before it goes back on the wall, and check which edition of NFPA 10 or AS 1851 your authority adopts and what the manufacturer's instructions say.
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Frequently asked questions
Applicable regulatory standards
This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.
| Standard | Edition | Clauses this template relies on | Source |
|---|---|---|---|
| Routine service of fire protection systems and equipmentSets the routine service of portable extinguishers, servicer competence, records and defect reports. | AS 1851-2012 (incl. Amd 1:2016) |
| Standards AustraliaSold by the publisher |
| 29 CFR Part 1910, Occupational Safety and Health StandardsUS workplaces: monthly visual inspection, annual maintenance check with records, and hydrostatic testing. | Current eCFR text, up to date as of 2026-10-22 (read 2026-10-26) |
| US Occupational Safety and Health Administration (text via eCFR) |
| Standard for Portable Fire ExtinguishersInspection, maintenance and recharging of portable extinguishers, and records. Check the edition your authority enforces. | NFPA 10, 2026 edition |
| National Fire Protection Association (NFPA)Sold by the publisher |
| Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)NSW: building owners keep essential fire safety measures maintained and lodge annual fire safety statements. | Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023 | NSW Parliamentary Counsel's Office (NSW Legislation) | |
| Emergencies Act 2004 (ACT)ACT: appliances provided under a section 92 direction must be maintained to a proper standard, such as AS 1851; known defects must be fixed. | Emergencies Act 2004 (ACT), republication No 38 (effective 16 November 2025) |
| ACT Parliamentary Counsel's Office (ACT Legislation Register) |
| National Construction CodeSays where portable extinguishers must be provided in a building. | NCC 2025: Victoria from 1 May 2026; ACT and WA from 1 May 2026, each with a 12-month transition period; SA plumbing code from 1 May 2026. NSW, Queensland and SA (building) adopt NCC 2025 on 1 May 2027, with NCC 2022 Amendment 2 applying until then. Tasmania adopted NCC 2025 temporarily from 1 May to 4 June 2026 and lists 1 May 2027 as its adoption date. The NT has not adopted NCC 2025. |
| Australian Building Codes Board |
Routine service of fire protection systems and equipment
Edition: AS 1851-2012 (incl. Amd 1:2016)
Sets the routine service of portable extinguishers, servicer competence, records and defect reports.
- Section 10: Routine service of portable and wheeled fire extinguishers.
- 1.10: Competence required of people who carry out routine service.
- 1.16: Routine service records: logbooks, tags and labels, summary records and record retention.
- 1.17: Reporting defects, non-conformances and service activities outside timing tolerances, plus yearly condition reports.
Standards AustraliaSold by the publisher
29 CFR Part 1910, Occupational Safety and Health Standards
Edition: Current eCFR text, up to date as of 2026-10-22 (read 2026-10-26)
US workplaces: monthly visual inspection, annual maintenance check with records, and hydrostatic testing.
- 1910.157: Portable fire extinguishers: provision, mounting, monthly visual inspection, annual maintenance check with records, hydrostatic testing and training.
US Occupational Safety and Health Administration (text via eCFR)
Standard for Portable Fire Extinguishers
Edition: NFPA 10, 2026 edition
Inspection, maintenance and recharging of portable extinguishers, and records. Check the edition your authority enforces.
- Chapter 7: Inspection, maintenance and recharging of portable fire extinguishers, including inspection frequency, procedures, corrective action and records.
- 7.2.4: Keeping inspection records for portable fire extinguishers, on paper or electronically.
National Fire Protection Association (NFPA)Sold by the publisher
Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)
Edition: Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023
NSW: building owners keep essential fire safety measures maintained and lodge annual fire safety statements.
Emergencies Act 2004 (ACT)
Edition: Emergencies Act 2004 (ACT), republication No 38 (effective 16 November 2025)
ACT: appliances provided under a section 92 direction must be maintained to a proper standard, such as AS 1851; known defects must be fixed.
- s 95: Occupier offences: not following a section 92 fire appliance direction, not maintaining directed appliances to a proper standard such as AS 1851, and not repairing or replacing known defective appliances.
ACT Parliamentary Counsel's Office (ACT Legislation Register)
National Construction Code
Edition: NCC 2025: Victoria from 1 May 2026; ACT and WA from 1 May 2026, each with a 12-month transition period; SA plumbing code from 1 May 2026. NSW, Queensland and SA (building) adopt NCC 2025 on 1 May 2027, with NCC 2022 Amendment 2 applying until then. Tasmania adopted NCC 2025 temporarily from 1 May to 4 June 2026 and lists 1 May 2027 as its adoption date. The NT has not adopted NCC 2025.
Says where portable extinguishers must be provided in a building.
- Vol 1 E1D14: Where portable fire extinguishers must be provided, selected, located and distributed under AS 2444
Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.
Check the current source
- OSHA 29 CFR 1910.157, Portable fire extinguishers
- Building fire safety requirements under AS 1851-2012 (Building Commission NSW)
- FSG-05 Maintenance of fire protection systems and equipment (ACT Emergency Services Agency)
- Inspection of portable fire extinguishers, guidance notice 707 (AMSA)
- Guide to fire extinguisher inspection, testing and maintenance (NFPA blog, 2020)
- Model WHS Regulations (Safe Work Australia)
The numbers behind this fire extinguisher annual inspection record
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<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Fire extinguisher annual inspection record</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Extinguisher details: ID/tag, type (dry powder, CO₂, wet chemical, water, foam), agent, location, capacity, manufacture date, last hydrostatic test date.</li>
<li style="margin:4px 0;">Inspector details: technician name, company, licence number, date of inspection.</li>
<li style="margin:4px 0;">Annual inspection checklist (P/F/N/A): - cylinder body/external condition, label/nameplate legibility, anti-tamper seal, pressure gauge reading, hose/horn condition, safety pin, mounting bracket/signage, weight check (actual vs rated).</li>
<li style="margin:4px 0;">Internal examination: whether internal examination was required (by type and schedule), examination findings, O-ring and valve condition.</li>
<li style="margin:4px 0;">Hydrostatic test section: last test date, test pressure, test result, next test due date.</li>
<li style="margin:4px 0;">Discharge test details: whether discharge test was carried out, observations.</li>
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<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/fire-extinguisher-annual-inspection" style="color:#071D49;font-weight:600;text-decoration:none;">Fire extinguisher annual inspection record</a> by MapTrack</p>
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The MapTrack fire extinguisher annual inspection record contains 28 checks across 8 sections.
- Short attribution
- MapTrack Fire extinguisher annual inspection record, https://www.maptrack.com/templates/fire-extinguisher-annual-inspection
- Reference list
- MapTrack. (2026). Fire extinguisher annual inspection record [Checklist template]. Retrieved from https://www.maptrack.com/templates/fire-extinguisher-annual-inspection
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/fire-extinguisher-annual-inspection.
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