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Free fire warden checklist

Free fire warden checklist (PDF-ready). Covers alarm response, sweep procedure, assembly and AS 3745 compliance. Digitise with MapTrack.

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The MapTrack fire warden checklist contains 23 checks across 5 sections.

Jarrod Milford

Jarrod Milford

Commercial Director

Published 2 May 2026

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Key takeaways

  • The MapTrack fire warden checklist contains 23 checks across 5 sections. Sections covered: Pre-Alarm Awareness, During Alarm, Sweep Procedures, Assembly Management, Post-Incident.
  • Warden details: warden name, role (floor warden, area warden, chief warden), floor or zone, date.
  • Pre-emergency checks: escape routes clear, fire exits unlocked, warden equipment available (vest, torch, megaphone, radio).
  • Alarm response: alarm heard, warden vest and equipment collected, floor or zone occupants alerted.

What is a fire warden checklist?

A fire warden checklist is a structured document that guides floor wardens and area wardens through their duties during a building evacuation or emergency drill. The checklist provides a step-by-step sequence from alarm activation through area sweep, occupant direction, assembly area headcount and handover to the chief warden or emergency services. It also covers pre-emergency preparedness checks such as verifying escape routes are clear, emergency equipment is accessible and warden equipment (vest, torch, megaphone) is available.

AS 3745:2010 (Planning for emergencies in facilities) establishes the framework for emergency planning including the appointment, training and responsibilities of wardens. The WHS Regulations 2011, Regulation 43 requires the PCBU to prepare and implement an emergency plan and ensure workers are trained. Fire wardens are a critical link in the evacuation chain because they are the first responders on each floor, directing occupants, sweeping the area for stragglers, assisting mobility-impaired persons and reporting to the chief warden. Without a checklist, wardens may forget steps under the stress of a real emergency, leading to incomplete sweeps, unaccounted occupants or delayed evacuation.

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Benefits of using this fire warden checklist

  • Procedural consistency: ensures every warden follows the same steps in the same sequence during every evacuation.
  • Stress resilience: a printed checklist reduces the chance of wardens forgetting critical steps under pressure.
  • AS 3745 compliance: aligns warden actions with the emergency planning framework in the standard.
  • Training support: the checklist doubles as a training tool during warden induction and refresher sessions.
  • Accountability: signed checklists confirm which wardens were on duty and what actions they completed.
  • Drill evaluation: comparing checklist completion across wardens during drills identifies performance gaps.

What to include in a fire warden checklist

  • Warden details: warden name, role (floor warden, area warden, chief warden), floor or zone, date.
  • Pre-emergency checks: escape routes clear, fire exits unlocked, warden equipment available (vest, torch, megaphone, radio).
  • Alarm response: alarm heard, warden vest and equipment collected, floor or zone occupants alerted.
  • Area sweep: all rooms, toilets, kitchens and storage areas checked, mobility-impaired persons identified and assisted.
  • Occupant direction: occupants directed to nearest safe exit, lifts not used, visitors and contractors included.
  • Communication: status reported to chief warden by radio, phone or runner (floor clear / not clear / persons requiring assistance).
  • Assembly area: occupants directed to assembly point, headcount conducted, headcount reported to chief warden.
  • Handover: when emergency services arrive, chief warden hands over building status, outstanding issues and any unaccounted persons.
  • Post-event: return to normal notification received, occupants informed it is safe to re-enter, debrief participation.

How to use this fire warden checklist

  1. Hear the alarm and collect your warden equipment

    When the alarm sounds, collect your warden vest, torch and communication device (radio or mobile phone). Put on the vest immediately so you are identifiable. Do not wait to see if the alarm is a false alarm, as this is the most critical period for occupant action.

  2. Alert occupants and begin the floor sweep

    Move through your area loudly directing all occupants to evacuate via the nearest safe exit. Do not allow anyone to use lifts. Check all rooms, meeting rooms, toilets, kitchens, storage areas and any concealed spaces. Identify and assist any mobility-impaired persons using the building Personal Emergency Evacuation Plan (PEEP).

  3. Report your floor status to the chief warden

    Once your sweep is complete, report to the chief warden by radio, phone or runner. Report one of three statuses: floor clear (all occupants evacuated), floor not clear (persons still evacuating or unable to evacuate), or persons requiring assistance (mobility-impaired or injured persons).

  4. Direct occupants at the assembly area and conduct the headcount

    At the assembly area, keep your zone group together and conduct a headcount. Compare the count to your expected floor population. Report the headcount result to the chief warden. Keep occupants calm and informed while waiting for the all-clear.

  5. Participate in the debrief and complete the checklist

    After the all-clear is given, attend the post-event debrief with the chief warden and other wardens. Note any issues encountered during the evacuation. Complete and sign the warden checklist and submit it to the chief warden for filing.

How often should you complete this checklist?

The fire warden checklist is used during every evacuation, whether real or drill. It should be reviewed and updated annually as part of the emergency plan review under AS 3745:2010. Pre-emergency preparedness checks (escape routes clear, equipment available) should be performed weekly or at the start of each shift in high-occupancy buildings. Warden training refreshers, including practice with the checklist, should be conducted at least annually. New wardens should complete an induction that includes a walk-through of the checklist before they are assigned warden duties.

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Frequently asked questions

Practical answers about the form, record keeping and using MapTrack.

A fire warden is responsible for directing occupants to evacuate during an alarm, sweeping their assigned area to ensure everyone has left, assisting mobility-impaired persons, reporting their floor status to the chief warden, conducting a headcount at the assembly area and participating in the post-event debrief. Fire wardens are trained in the building emergency plan and use a checklist to ensure all steps are completed in sequence.

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AS 3745:2010 does not prescribe a fixed ratio but recommends sufficient wardens to effectively manage evacuation on each floor or zone. A common guideline is one floor warden per 50 occupants, plus a chief warden and deputy chief warden for the building. High-risk or complex buildings may need additional wardens. The emergency planning committee determines the required number based on building layout, occupancy and risk assessment.

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Fire warden training should be conducted on appointment and refreshed at least annually. Additional training should be provided when the emergency plan is updated, after a real emergency or significant drill finding, or when wardens are reassigned to a different floor or zone. Training should cover the evacuation procedure, use of the warden checklist, communication protocols, assistance for mobility-impaired persons and use of warden equipment.

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At minimum, a fire warden should have a high-visibility warden vest (to be identifiable), a torch (for power failure situations), a communication device (two-way radio, mobile phone or pre-arranged runner system) and a copy of the floor or zone emergency plan. Some organisations also provide a megaphone, hard hat, building keys and a copy of the Personal Emergency Evacuation Plans for mobility-impaired occupants in the zone.

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AS 3745:2010 expects warden training records, appointment letters and completed drill checklists to be retained for at least seven years as part of the emergency plan documentation, with the current set always available for fire authority inspection. The records support the Annual Fire Safety Statement (NSW) and Essential Safety Measures (Victoria, ACT) evidence packs. When a warden leaves the role, retain their training records for at least seven years in case a future incident investigation references their actions or the training they received.

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Applicable regulatory standards

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

  • AS 3745:2010 - Planning for emergencies in facilities
  • WHS Regulations 2011, Regulation 43 - Emergency plans

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

The numbers behind this fire warden checklist

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The MapTrack fire warden checklist contains 23 checks across 5 sections.

Short attribution
MapTrack Fire warden checklist, https://www.maptrack.com/templates/fire-warden-checklist
Reference list
MapTrack. (2026). Fire warden checklist [Checklist template]. Retrieved from https://www.maptrack.com/templates/fire-warden-checklist

Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/fire-warden-checklist.

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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Fire warden checklist</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Warden details: warden name, role (floor warden, area warden, chief warden), floor or zone, date.</li>
    <li style="margin:4px 0;">Pre-emergency checks: escape routes clear, fire exits unlocked, warden equipment available (vest, torch, megaphone, radio).</li>
    <li style="margin:4px 0;">Alarm response: alarm heard, warden vest and equipment collected, floor or zone occupants alerted.</li>
    <li style="margin:4px 0;">Area sweep: all rooms, toilets, kitchens and storage areas checked, mobility-impaired persons identified and assisted.</li>
    <li style="margin:4px 0;">Occupant direction: occupants directed to nearest safe exit, lifts not used, visitors and contractors included.</li>
    <li style="margin:4px 0;">Communication: status reported to chief warden by radio, phone or runner (floor clear / not clear / persons requiring assistance).</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/fire-warden-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Fire warden checklist</a> by MapTrack</p>
</div>

Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.

About the author

Jarrod Milford

Jarrod Milford

Commercial Director

Jarrod has spent over a decade in technology consulting and asset management, including roles at Accenture (mining and heavy industry) and CGI as an Asset Management Consultant. He joined MapTrack in 2018 and has spent the past 8+ years building and scaling the platform, conducting 300+ user research sessions with field teams to shape the product. His consulting background gives him deep insight into the operational and compliance challenges facing asset-intensive Australian businesses.

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