Import your assets, assign MapTrack QR tags, add the fields that matter and connect the related operating workflows. A latest GPS fix requires a configured device feed.
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What is an asset register?
An asset register is the single, central record of every physical asset a business owns or controls: tools, plant, machinery, vehicles, IT and equipment. For each asset it holds the ID, category, location, custodian, status and configured fields. Related forms, assignments, service and work records remain accessible through their supported workflow views.
One register, everything on it
Build the register around verified workflows
Start with identifiers and fields, then add QR identification and the related operating workflows your team has tested.
Import a prepared register
Import CSV or XLSX after preparing the core columns and any required active custom fields. Test a small sample first.
Custom fields per asset type
Capture serial numbers, make and model, cost, warranty, site and cost centre. Each asset type holds the fields that matter.
QR and configured location
Generate QR tags for identification. Validate existing barcodes separately, and confirm device-feed delivery before relying on GPS data.
Related operating history
Keep assignments, submitted forms, work orders and service records accessible from the asset and their workflow pages.
Inspection evidence
Use configured forms, files and fields for required evidence. Confirm and test any reminder or follow-up automation.
Connected audits
Run an online audit against the required scope and use its skipped, unexpected and missing-item controls.
How it works
Three steps to a register you can trust
Import or create your assets
Import assets from CSV or XLSX, add them manually, or use AI photo prefill when enabled. Create required active custom fields first and test a sample import.
Explore import or create your assets →Label and link each asset
Generate and assign a MapTrack QR tag while connected. A scan identifies the asset and opens its linked record. Validate existing-barcode or configured GPS workflows separately.
Explore label and link each asset →Run the operating workflows
Use deliberate assignments, forms, work orders, service records and connected audits, then review the related history from the asset and relevant workflow pages.
Explore run the operating workflows →Single source of truth
Retire the spreadsheet that everyone half-trusts
Spreadsheets go out of date the moment they are saved, and nobody is sure which copy is current. A live asset register helps by keeping assets and their related forms, assignments and work orders accessible from the asset and the relevant workflow. Use roles, connected mutations and periodic audits to keep the register reliable.
Not sure how to structure yours? Start with the free asset register builder, then import it into MapTrack when you are ready to go live.
Evidence on the asset
Inspections and certificates live on the record
Pre-starts, inspections, certificates and test-and-tag records attach to the asset, as configured forms, fields or files. Test any scheduled reminder or follow-up automation, and confirm with your compliance adviser which evidence your process requires.
Why teams switch
Spreadsheet vs MapTrack asset register
- Account-based asset records
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- Configured category fields
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- QR identification
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- Related form and service records
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- Configured depreciation fields
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- Connected audit workflow
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- Loaded-form offline submission
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Free asset register tools and templates
Build your register structure first, then bring it into MapTrack. No sign-up required.
Asset register FAQs
How to import, structure, identify and review assets with clear connectivity and evidence boundaries.
Build an asset register your team can test
Import a controlled sample, assign QR tags and test the field workflows your team will use. The 30-day trial needs no credit card.
- No credit card required
- 30 days free
- Confirm plan scope