Replace the spreadsheet that goes stale the moment it is saved. Import your assets, label them with QR or GPS, add the fields that matter, and keep a live record of every tool, machine and vehicle.
on Capterra & G2500,000+ assets trackedNo credit card required
Trusted by construction, civil, mining and facilities teams
What is an asset register?
An asset register is the single, central record of every physical asset a business owns or controls: tools, plant, machinery, vehicles, IT and equipment. For each asset it holds the ID, location, custodian, status, value and a full history of inspections, maintenance and movements. MapTrack keeps that register live and on every device, so it never goes stale the way a spreadsheet does.
One register, everything on it
Everything your asset register should hold
From import to disposal, MapTrack keeps each asset's full story in one place, on every device.
Import in minutes
Bring your asset list in from a spreadsheet or export, or use AI-assisted creation. No need to rebuild from scratch.
Custom fields per asset type
Capture serial numbers, make and model, cost, warranty, site and cost centre. Each asset type holds the fields that matter.
QR, barcode and GPS
Label every asset and scan to open its record. GPS and OEM telematics add live location for vehicles and heavy plant.
Full lifecycle history
Acquisition, transfers, maintenance, inspections and disposal, all on one record, with depreciation and book value.
Compliance on the asset
Inspections, certificates and test-and-tag records attach to the asset, with reminders before tickets expire.
Audit-ready accuracy
Bulk-scan stocktakes verify what is physically present against the register and flag anything missing.
How it works
Three steps to a register you can trust
Import or create your assets
Bring your asset list in from a spreadsheet, create assets in the platform, or use AI-assisted creation. Set up the custom fields that matter for each asset type so the register captures the right detail from day one.
Explore import or create your assets →Label and link each asset
Attach a QR code, barcode or GPS device to each asset. Scanning a label opens the asset record instantly, so the register is always one scan away in the field.
Explore label and link each asset →Keep it live with history and audits
Every inspection, work order, transfer and check writes back to the asset record, and bulk-scan audits keep the register accurate. The result is a single source of truth you can actually trust.
Explore keep it live with history and audits →Single source of truth
Retire the spreadsheet that everyone half-trusts
Spreadsheets go out of date the moment they are saved, and nobody is sure which copy is current. A live asset register fixes that: every scan, inspection, transfer and work order updates the same record, so the register everyone reads is the register that is true.
Not sure how to structure yours? Start with the free asset register builder, then import it into MapTrack when you are ready to go live.
Compliance on the asset
Inspections and certificates live on the record
Pre-starts, inspections, certificates and test-and-tag records attach to the asset, with reminders before tickets expire. Because the evidence sits on the asset rather than in a separate folder, your compliance history per asset is always audit-ready.
Why teams switch
Spreadsheet vs MapTrack asset register
- Always current
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- One agreed source
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- Scan to open a record
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- Inspection & compliance history
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- Lifecycle & depreciation
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- Audit / stocktake by scan
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- Live in the field (offline)
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Free asset register tools and templates
Build your register structure first, then bring it into MapTrack. No sign-up required.
Asset register FAQs
How a live asset register replaces spreadsheets, keeps compliance audit-ready and gives you one source of truth.
Build your asset register this week
Import your assets, label them and go live with one source of truth. 30-day free trial, no credit card required.
- No credit card required
- 30 days free
- Unlimited users