Free journey management plan template
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Free journey management plan template (PDF-ready). Document route, vehicle, driver, hazards, communication schedule and rest stops. Download free.
Commercial Director
Updated 3 May 2026
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- PDF format, ready to print or fill on screen
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What is a journey management plan template?
A journey management plan (JMP) is a structured document used to plan, risk-assess and communicate travel through remote or high-risk areas. It is standard practice across mining, oil and gas, utilities, pastoral and remote construction operations in Australia. The plan captures the route, vehicle condition, driver fitness, identified hazards, communication check-in schedule, planned rest stops and emergency contacts. Its purpose is simple: make sure someone knows where you are, when you should arrive and what to do if you do not check in. Journey management plans reduce the risk of fatigue-related incidents, improve emergency response times and provide a documented record of travel decisions for compliance and incident investigation.
Vehicle incidents on remote roads are a leading cause of workplace fatalities in Australian mining, pastoral and resources industries. Many of these incidents involve fatigue, poor road conditions, wildlife strikes or communication failures where help cannot be reached quickly. A journey management plan addresses each of these risks before the driver leaves, and the scheduled check-in system ensures that if something does go wrong, the alarm is raised as soon as a check-in is missed rather than hours or days later. Safe Work Australia's Guide for Managing the Risk of Fatigue at Work reinforces the importance of planning rest breaks and limiting driving hours, particularly for journeys that cross time zones or span overnight periods.
Learn more about compliance and inspections in MapTrack.
Benefits of using this journey management plan template
- Fatigue management: plan rest stops and driving hours before departure, reducing the risk of fatigue-related incidents on long remote journeys.
- Risk reduction: identify and document route hazards (wildlife, weather, road conditions, remote areas) and agree control measures before the journey starts.
- Emergency response: ensure someone knows your route, expected arrival time and how to raise an alarm if you miss a scheduled check-in.
- Communication: establish a clear check-in schedule with contact persons, methods (radio, phone, satellite) and confirmed times so no one is travelling unmonitored.
- Compliance: meet WHS obligations, site-specific travel policies and industry standards for remote travel across mining, oil and gas and construction operations.
- Accountability: create a signed record of the journey plan, driver fitness declaration and supervisor approval for audits, incident investigations and insurance purposes.
Benefits of digitising forms in MapTrack
When you move your checklists from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Escalate critical hazards instantly to safety managers via push notification.
- Maintain an auditable safety register that satisfies WHS regulator requests.
- Correlate incident trends across sites with built-in safety analytics.
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What to include in a journey management plan template
This journey management plan template covers 10 key areas:
- Journey details: departure point, destination, date and time of departure, estimated arrival, return date and time, purpose of journey.
- Vehicle details: vehicle type, registration, odometer reading, vehicle inspection completed (checkbox).
- Driver details: driver name, licence number, contact number, medical fitness confirmed (checkbox).
- Route plan: primary route description and alternative route if the primary is unavailable.
- Hazards: identified journey hazards with risk rating (high, medium, low) and control measures. Pre-filled rows for fatigue, wildlife, weather, road condition, remote area and breakdown.
- Communication schedule: check-in times, contact person, contact method (radio, phone, satellite) and confirmation checkbox.
- Rest stops: planned rest stop locations, times and durations.
- Emergency contacts: name, role and phone number for key emergency contacts.
- Check-in procedures: scheduled check-in protocol and what happens if a check-in is missed.
- Fatigue management: hours driving, rest breaks planned, last sleep duration and fitness to drive declaration.
How to use this journey management plan template
- Record journey and vehicle details before departure.: Fill in the departure point, destination, departure date and time, estimated arrival time, purpose of the journey and return details. Record the vehicle type, registration, odometer reading and confirm the vehicle pre-start inspection has been completed.
- Record driver details and confirm fitness to drive.: Enter the driver name, licence number and contact number. Complete the fitness to drive declaration including hours of sleep in the last 24 hours, hours since last rest period and any medication or health issues that could affect driving. Sign the declaration.
- Plan the route and identify an alternative if the primary route is unavailable.: Describe the primary route including road names, distances and key landmarks. Identify an alternative route in case of road closures, flooding or other hazards. Mark planned fuel stops on the route where applicable.
- Identify journey hazards and document control measures.: Work through the pre-filled hazard rows (fatigue, wildlife, weather, road condition, remote area, breakdown) and add any additional journey-specific hazards. Rate each hazard and record the control measures you will apply, for example adjusting departure time to avoid dawn and dusk wildlife activity.
- Establish the communication check-in schedule with your contact person.: Agree on check-in times, the contact method (mobile, UHF radio, satellite phone) and what action will be taken if a check-in is missed. Record the contact person name and phone number. Test the communication device before departure.
- Have the plan reviewed and approved by your supervisor before departure.: Present the completed plan to your supervisor or manager for review. The supervisor confirms the route, timing and controls are reasonable, signs the plan and retains a copy. Carry a copy of the signed plan in the vehicle throughout the journey.
In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full journey management plan template as a PDF.Back to download formHow often should you complete this checklist?
A journey management plan should be completed before every journey through remote or high-risk areas. This includes travel to and from remote mine sites, oil and gas facilities, pastoral properties, construction projects and utility assets in areas with limited mobile coverage. A new plan is required for each trip, even if the route is the same, because conditions such as weather, road state and driver fitness change between journeys. If the return journey is on a different day or conditions have changed, a separate plan should be completed for the return trip.
Safe Work Australia and state mining regulators recommend reviewing journey management procedures at least annually, or whenever routes, vehicles or driver fitness-for-work requirements change. Organisations with high-frequency journey activity should embed the plan into their pre-start process.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- WHS Act 2011
- Safe Work Australia - Guide for Managing the Risk of Fatigue at Work
- WHS Regulations - Chapter 3 General risk and workplace management
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