Depreciation tracking
Asset depreciation tracking
Review recorded purchase values, calculated book values and remaining life in one report. Choose the source fields and settings, then check the asset rows before taking the figures into a finance or replacement-planning meeting.
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Review asset book values in MapTrack
- Your asset fields
- purchase date & price
- Visible settings
- method, life & residual value
- Asset rows
- inspect the calculation
The Asset Value Over Time chart uses a year-based straight-line calculation.
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Keep the chart basis in view
Start with equipment you know. The asset table puts the selected purchase values beside the resulting book value, remaining life and depreciation, so you can check what the report is working from.
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Read one asset row before the totals
It shows total accumulated depreciation as a percentage of total purchase value for the included assets. It is not an annual depreciation rate.
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Read the FAQ
Select the method and the currency recorded in your purchase-price field. Choosing a currency does not convert other amounts.
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Choose the method and currency
Select Generate Report and wait for the totals and asset table to load.
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Generate and check the loaded report
A machine can have a zero book value and still be useful. Review its condition, service history and upcoming work with the crew before deciding to keep, move or replace it.
MapTrack app · Demonstration data · Captured
Use book value as one input
What is asset depreciation tracking?
Asset depreciation tracking allocates recorded purchase value over a chosen useful life. It gives operations and finance a way to discuss the calculated value of plant, vehicles, tools and equipment using the same inputs.
In MapTrack, open the Asset Depreciation report and select the purchase fields and calculation settings. Review a known asset before relying on the summary. Keep its service history and physical condition alongside the calculation when planning a replacement. Book value alone doesn't describe either.
Trusted by construction, mining and field service teams
Start with the fields your team actually records
The report reads the custom fields you select. Check those inputs and the available defaults before generating a result. The demonstration shown here uses Straight Line and AUD.
1. Choose the method and currency
Open Reports > Asset Depreciation as an Admin, then choose Edit configuration. Select the method and the currency recorded in your purchase-price field. Choosing a currency does not convert other amounts.
2. Map the purchase fields
Select Purchase Date Field and Purchase Price Field. The date comes from a date or date-time custom field; the price comes from a money field. Open a known asset and check that both values are present and correct.
3. Review useful life and residual value
Choose a number field for useful life and a money field for residual value, or use the available defaults: five years and zero. These choices affect the calculation, so confirm they suit the report you need.
4. Generate and check the loaded report
Select Generate Report and wait for the totals and asset table to load. Check a known row against its purchase fields. Bookmark the configured report if you want to return to that setup.
Setup and limits
- Report configuration and data loading need a connection. Reports are available to Admins.
- The default useful life is a calculation setting, not a recommended life for every kind of equipment.
Map the purchase fields before running the report
The report uses the selected purchase fields, method and currency. Useful life and residual value can come from mapped fields or the displayed defaults.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration configured with Straight Line, AUD, five years and zero residual value. Check the inputs your team intends to use before generating its report.
Read one asset row before the totals
Start with equipment you know. The asset table puts the selected purchase values beside the resulting book value, remaining life and depreciation, so you can check what the report is working from.
Check the inputs
Review Purchase Price, Purchase Date, Useful Life and Residual Value. Correct missing or unexpected source values before using the result in a review.
Check the calculation
Read Current Book Value, Remaining Life, Annual Depreciation and Accumulated Depreciation together. A calculated remaining life is not an assessment of physical condition.
Check the included assets
The report uses active assets with a valid, non-future purchase date and a price above zero in the selected currency. Review gaps before treating the total as the value of the whole register.
Asset rows, purchase values beside book value
The asset table puts the selected purchase values beside the resulting book value and remaining life, one row per asset.
MapTrack app · Demonstration data · Captured
About this screenshot
Same demonstration report: Straight Line, AUD, the five-year default useful life and a zero residual value. The useful life, residual value, annual depreciation and accumulated depreciation columns are outside this crop. Example values, not customer results or tax calculations.
Keep the summary and chart definitions clear
The summary is useful once you know which assets and inputs it covers. Read each figure according to its calculation, especially when comparing it with another finance report.
1. Read purchase and book value together
Compare Total Purchase Value, Current Book Value and Total Depreciation for the included assets. Review excluded or incomplete asset records separately.
2. Check what the rate means
Avg. Depreciation Rate is accumulated depreciation divided by total purchase value. It describes the share depreciated so far, not the annual rate charged on an asset.
3. Keep the chart basis in view
The Asset Value Over Time chart uses a year-based straight-line calculation. The worked guide uses Straight Line; do not assume the chart changes to the selected method when trying another setting.
Setup and limits
- The report is an operational calculation. It does not establish a market valuation, tax treatment or accounting compliance.
- For registers over 10,000 assets, confirm report coverage before using the totals.
The depreciation report, totals above the rows
The summary cards, the value chart and the remaining-life split sit above the asset table, so you can review a known asset before relying on the summary.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration report using Straight Line, AUD, the five-year default useful life and a zero residual value. These example values are not customer results or tax calculations. Captured at a 1440 x 900 desktop viewport at 2x, right of the sidebar, and cropped after the second asset row.
Read calculated values from the configured report
The summary shows calculated purchase value, book value and depreciation for assets with eligible source data. Remaining Life Distribution describes the calculation, not the equipment’s physical condition.
MapTrack app · Demonstration data · Captured
About this screenshot
Demonstration report using Straight Line, AUD, five-year useful life and zero residual value. These example values are not customer results or tax calculations.
Walk through depreciation with your own fields
Bring the purchase fields and reporting question your team uses. We can show you the configuration and how to check an asset row.
- No credit card required
Use book value as one input to replacement planning
A machine can have a zero book value and still be useful. Review its condition, service history and upcoming work with the crew before deciding to keep, move or replace it.
Use the maintenance records for the work performed and the allocation report for recorded equipment use. The per-asset total-cost-of-ownership report is available through MapTrack Telematics; confirm its setup separately from this depreciation view.
Keep your accounting or fixed-asset system as the source for formal financial reporting. Agree the method and useful life with your finance team before using a new report in that process.
Open work and schedules on one machine
The excavator’s Maintenance tab lists the work orders open against it and the preventive schedules it is on, with the next service due.
MapTrack app · Demonstration data · Captured
About this screenshot
Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, right of the sidebar. Cropped to the work orders and schedules.
Frequently asked questions
What is asset depreciation tracking?
It tracks how recorded purchase value is allocated over an asset’s useful life. MapTrack’s Asset Depreciation report calculates book values from the purchase fields, method, useful life and residual value you select. Those figures describe the configured calculation, not the asset’s sale price or physical condition.
What depreciation methods does MapTrack support?
The report configuration offers Straight Line, Declining Balance and Sum of Years. The walkthrough shown here uses Straight Line. Choose the method your finance team requires and check the calculation basis before comparing results. The historical value chart uses a straight-line basis even when another method is selected.
Does MapTrack replace our accounting or fixed-asset system?
Your accounting or fixed-asset system remains the source for formal financial reporting and tax treatment. Use MapTrack’s report to review the recorded asset inputs and calculated values with your team. A generated report does not establish accounting or tax compliance.
How does depreciation help with replacement planning?
Use calculated book value and remaining life to identify assets worth reviewing. Then look at their condition, service history and upcoming work with the crew. A fully depreciated asset can still be useful, so a zero book value is not an instruction to replace it.
Can we use the depreciation report for finance reviews?
You can review the on-screen totals, charts and asset rows with your finance team. Keep the selected fields, currency, method and defaults clear so they can trace a result to its inputs. Confirm any required file export or accounting connection separately.
Why might an asset be missing from the report?
Check that the asset is active and that the selected fields contain a valid purchase date and a purchase price above zero in the chosen currency. Future purchase dates are excluded. Missing or invalid inputs can leave an asset out of the report, so the totals are not automatically the value of every asset in your register.
How do I set up the depreciation report?
As an Admin, open Reports > Asset Depreciation and choose Edit configuration. Select the method, currency, Purchase Date Field and Purchase Price Field. Set the Useful Life Field and Residual Value Field, or choose the five-year and zero defaults, then select Generate Report and wait for the report to load.
Does choosing a currency convert our purchase values?
The selected currency filters the purchase-price values used by the report; it does not convert them. Review different currencies separately and confirm the basis your finance team needs before combining figures elsewhere.
What does Avg. Depreciation Rate mean?
It shows total accumulated depreciation as a percentage of total purchase value for the included assets. It is not an annual depreciation rate. Use the Annual Depreciation and Accumulated Depreciation columns when checking a particular asset.
Can depreciation sit alongside a cost ledger and budget vs actual?
Yes. Finance dashboards keep a cost ledger for every asset, location and person, with budget vs actual, depreciation and repair-or-replace guidance. Finance is an add-on on the Pro and Enterprise plans.
Can MapTrack show which assets are behind on servicing?
Each asset and schedule in MapTrack gets a 0 to 100 maintenance health score with 12 months of memory, so a run of late or skipped services still counts after it’s cleared. The maintenance service board shows servicing across your assets, and due-soon emails reach the assigned person when a service falls due within 7 days.
Can each division keep its own assets?
Yes. Divisions give each division its own assets and team access, while account owners see across every division, and finance dashboards keep a cost ledger for every asset, location and person with budget vs actual, both as a Pro and Enterprise add-on.
Make the asset value discussion easier
Review the recorded purchase fields and depreciation calculation with your team, then check the equipment and its service history.
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