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Reporting & analytics

Asset reporting you can trace back to the record

Check what a percentage is based on, open the record behind it and compare the same period and assets. Keep allocated time, requested equipment, engine hours and time on site clear before making the next hire or replacement decision.

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A compact wheel loader parked in a row with a grader, rollers and a dump truck on a cleared estate pad, and the MapTrack maintenance Schedules list laid beside it with the plant schedules and their compliance.
Maintenance Schedules
MapTrack maintenance Schedules: Plant Service Plan on 10 assets and Site Plant Service on 5 assets, each at 80 percent compliance.
QR labelExample: a scan identifies the record
Asset utilisation 6%Example: Asset Performance, 52 assets
Clyde North Stage 4Example: 21 assets, Locations list
Maintenance Schedules
MapTrack maintenance Schedules: Plant Service Plan on 10 assets and Site Plant Service on 5 assets, each at 80 percent compliance.
QR labelExample: a scan identifies the record
Asset utilisation 6%Example: Asset Performance, 52 assets
Clyde North Stage 4Example: 21 assets, Locations list
Maintenance Schedules
MapTrack maintenance Schedules: Plant Service Plan on 10 assets and Site Plant Service on 5 assets, each at 80 percent compliance.
Asset utilisation 6%Example: Asset Performance, 52 assets
Clyde North Stage 4Example: 21 assets, Locations list
QR labelExample: a scan identifies the record

Read how these teams run MapTrack

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Lachlan McRitchie

Lachlan McRitchie

Co-Founder & GM of Operations

Updated 25 October 2026

Trace a figure back to the record

  • MapTrack Asset Performance summary card: asset utilisation 6 percent.

    Asset utilisation is the rounded average of the included assets’ allocation percentages.

    MapTrack app · Demonstration data · Captured

    How the figures are calculated
  • MapTrack Asset Performance breakdown grouped by Category, with Location beside it: Small Plant and Tools 24 percent, Survey and Testing 10 percent, Attachments and Heavy Plant 0 percent.

    Filter by category, current location or utilisation band.

    MapTrack app · Demonstration data · Captured

    Set the period and filters
  • MapTrack Depreciation Report Configuration: depreciation method Straight Line, purchase date field Purchase Date, and useful life on the default of 5 years.

    Review the currency, method and purchase fields, then check whether useful life and residual value come from fields or the available defaults.

    MapTrack app · Demonstration data · Captured

    Check the depreciation inputs
  • MapTrack Asset Depreciation, Remaining Life Distribution: 41 percent written off, 23.1 percent critical, 20.5 percent fair and 15.4 percent poor.

    Calculated remaining life describes the report inputs, not an inspection of physical condition.

    MapTrack app · Demonstration data · Captured

    Check the settings behind the figures
  • MapTrack odometer reading on a tipper service schedule: 120,680 kilometres, 2,230 kilometres left, about 158 kilometres a day, service estimated due 1 Nov 2026.

    MapTrack works out each asset’s usage rate from its recent readings and estimates when the next meter service will fall due.

    MapTrack app · Demonstration data · Captured

    When services fall due
  • MapTrack saved service record: 250 hour service on the Plant Service Plan, preventative, at 1,452 runtime hours, 20 hours over, on work order WO-00028.

    Check the named service, current reading and saved service record.

    MapTrack app · Demonstration data · Captured

    Choose the measure

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Read the heatmap, then inspect the period

Start with the equipment group and the decision you need to make. Asset Performance shows recorded allocations and forward Requests, so open a period before treating a colour or headline percentage as the answer.

  1. 1. Define the decision

    Decide which equipment and dates you need to compare. Check the assets included in the report before treating a ranked breakdown as a whole-fleet result.

  2. 2. Set the period and filters

    Choose the date range and day, week, month or year scale. Filter by category, current location or utilisation band. The location grouping uses where the asset is saved now, not its historical time on a site.

  3. 3. Inspect the source context

    Open a heatmap cell to review the usage and Requests behind that asset and period. Check a quiet period against the recorded allocation history before deciding whether the equipment was available.

  4. 4. Export and retain the context

    Export CSV or Excel with the active filters. Record the date window and selected asset group beside the file. Repeat the same slice when reviewing a later period.

Setup and limits

  • Loading reports and exporting files require a connection.
  • Allocated time and Requests do not establish engine runtime, productive output or time inside a geofence.
  • Use the same period and included asset group when comparing reports.
  • Requested time covers Requests for named assets. Category quantities without selected assets are not included.
Asset utilisation heatmap for nine assets, with green allocation cells, blue future-request cells and the Angle Grinder AG-01 detail for 28 September showing Jack Roberts and In use from 26 September to 9 October.

Open the allocation behind a coloured cell

Opening the grinder’s 28 September cell reveals the recorded allocation and its dates. Green allocation time and blue requested time answer different questions; neither proves that the equipment was running.

MapTrack app · Demonstration data · Captured

About this screenshot

Demonstration Small Plant & Tools filter, 25 September to 7 October 2026. Location groups use each asset’s current saved location. The No location group does not mean the equipment has no physical whereabouts.

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Choose the measure that matches the question

Operational questions, relevant MapTrack reports and interpretation limits
QuestionWhere to lookHow to read it
Which equipment was allocated or requested?Asset PerformanceInspect allocated time and Requests separately. Keep the date range and included assets clear; neither measure establishes engine runtime.
What service is due or was completed?Asset Servicing, Service Board and service historyCheck the named service, current reading and saved service record. A due date and a completed service answer different questions.
What activity was recorded by the team?Activity Feed and Team LeaderboardActivity helps investigate use of the system. An action count alone does not establish productive output or work quality.
What does the depreciation report calculate?Asset DepreciationRead the calculation alongside its purchase fields, useful life, residual value, currency and method. Calculated book value is not a market valuation.
Which forms were submitted?Forms > Reporting and saved submissionsCheck the period, people and form type. Read the saved answers before treating completion activity as evidence that a particular check passed.
MapTrack maintenance Schedules list: Extinguisher Check, Gas Monitor Calibration, HVAC Quarterly Service, Lifting Gear Inspection, Plant Service Plan with 250, 500 and 1,000 hour services, Site Plant Service every 250 hours, Survey Calibration and Switchboard Inspection, each with its assets, compliance percentage, interval and next due.

Every maintenance schedule, with how it is tracking

Each schedule shows how many assets it covers, its compliance, its interval in time or hours, and when it is next due.

MapTrack app · Demonstration data · Captured

About this screenshot

Captured at a 1440 x 900 desktop viewport at 2x in a demonstration workspace, right of the sidebar.

Check the settings behind value and completion figures

A useful number has a clear basis. Review the report settings and the source record before bringing a summary into a finance or operations meeting.

  1. 1. Check the depreciation inputs

    Open Edit configuration in Asset Depreciation. Review the currency, method and purchase fields, then check whether useful life and residual value come from fields or the available defaults. Read a known asset row beside those settings.

  2. 2. Read the actual form answers

    In Forms > Reporting, check the week, people and form type. Keep participation and completed-day rate separate, then inspect the saved submission for the answers and evidence you need.

Setup and limits

  • Calculated remaining life describes the report inputs, not an inspection of physical condition.
  • Form activity does not establish that every required check was due, completed or passed.

Bring the data question into the rollout

If your decision depends on runtime, confirm the meter and reading source. For movement or jobsite time, confirm the MapTrack Telematics report and device setup. For an external dashboard, check the actual fields and integration scope before treating an automated feed as available.

A useful reporting pilot has one agreed question, a defined period, a known source record and a result your team can explain. Start there, then expand the reporting workflow.

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Reporting and analytics questions

Reports includes Activity Feed, Team Leaderboard, Asset Servicing, Asset Performance and Asset Depreciation. Form completion and submission activity sit under Forms > Reporting. Choose the view that matches the job, then check the period, settings and source records.

Historical utilisation is the time an asset was recorded as checked out divided by the past portion of the report period. Overlapping allocations count once, and forward Requests are shown separately. This doesn't measure engine hours or productive output. Open a cell to inspect its records; use a configured meter or MapTrack Telematics report for runtime or movement.

Asset utilisation is the rounded average of the included assets’ allocation percentages. Requested ahead is the rounded average of their requested percentages. Underused assets counts those below 40% allocation utilisation. Check which assets and dates are included before comparing these figures across reports.

Yes. Asset Performance has date and scale controls, category and location filters, utilisation bands and CSV or Excel export. Check the included assets and period before exporting, and keep that context with the file when comparing it with a later report.

Check the date range, filters and recorded allocations first. A blank period can reflect missing history. A zero in this report describes recorded allocation use; it does not establish whether the machine ran or productive work took place.

The filter groups assets by their current saved location. It doesn't reconstruct where they were during an earlier reporting period. Use the relevant configured MapTrack Telematics geofence report when the question is time inside a site boundary.

Asset Performance exports CSV or Excel for further analysis. Check the columns, period and filters before importing it elsewhere. If you need a recurring data feed, confirm the source fields and supported integration separately from the report export.

Report actions depend on the view. Asset Performance provides CSV and Excel exports; the Asset Depreciation workflow described here is an on-screen report. PDF reports, push and SMS notifications, and the per-asset total-cost-of-ownership report are available through MapTrack Telematics. Confirm the report and delivery setup you need.

In Weekly Completion, participation is the share of account members with at least one submission in the selected week. Each person’s Rate is the share of elapsed visible days with a submission. These measure activity, not whether every required check was due or completed. Open the saved answers to inspect the actual result.

The reporting page helps you choose an available report. This page explains how to interpret its figures, inspect the source records and compare the same period and asset group. Both refer to the same product reports.

Yes, in Finance dashboards, an add-on on the Pro and Enterprise plans, with a cost ledger for every asset, location and person, budget vs actual, depreciation and repair-or-replace guidance.

Yes. Each asset and schedule in MapTrack gets a 0 to 100 maintenance health score with 12 months of memory, so a run of late or skipped services still counts after it’s cleared. The maintenance service board shows servicing across your assets, and due-soon emails reach the assigned person when a service falls due within 7 days.

Yes. MapTrack works out each asset’s usage rate from its recent readings and estimates when the next meter service will fall due. It also flags meters whose readings are out of date, or whose estimated due date has passed without a new reading, so services don’t slip between readings.

Check the report against your operational question

Bring the equipment group, time period and decision you need to make. We can walk through the report, source records and export together.

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