Asset tracking and compliance for Victorian facilities teams
Victoria runs its own OHS laws, not the harmonised model. Keep AS 1851 fire records, test-and-tag intervals and pre-starts on every asset across your Victorian sites and contracts.
MapTrack helps Victorian facilities and field service teams meet their duties under the Occupational Health and Safety Act 2004 and OHS Regulations 2017, enforced by WorkSafe Victoria. It keeps AS 1851 fire equipment service, AS/NZS 3760 test-and-tag records and pre-starts attached to each asset across every site and contract.
VIC compliance
The compliance landscape for Victorian facilities
Facilities, cleaning and multi-site field service teams in Victoria work under the Occupational Health and Safety Act 2004 (Vic) and the Occupational Health and Safety Regulations 2017 (Vic), enforced by WorkSafe Victoria. This matters if you also operate interstate: Victoria is not a harmonised WHS jurisdiction, so the duties use the employer and employee framing rather than the PCBU and worker model. As an employer you carry duties for the equipment your workers use and, frequently, for plant and electrical safety in the client buildings you maintain.
Two compliance streams dominate Victorian facilities work. The first is electrical: portable equipment and leads carry recurring in-service inspection and testing under AS/NZS 3760, and an expired test tag is a routine audit write-up. The second is fire and essential safety measures: building fire equipment is serviced on the routines in AS 1851, and the records have to be evidenced per asset and per site. Victorian building regulations also place ongoing essential safety measure obligations on building owners, who often pass the evidence expectation down to their facilities provider.
Because facilities teams run across many client sites, keeping evidence attributable is the hard part. A maintenance record not tied to the specific extinguisher, pump or scrubber, on the specific site, is difficult to defend when a client or a WorkSafe Victoria inspector asks.
- Primary legislation
- Occupational Health and Safety Act 2004 (Vic) + OHS Regulations 2017
- Regulator
- WorkSafe Victoria
- Electrical safety
- AS/NZS 3760 in-service testing (test and tag)
- Fire equipment
- AS 1851 routine service of fire protection systems
Standards
Standards across Victorian facilities work
These standards drive the recurring compliance tasks on a facilities contract. MapTrack keeps the service interval, the result and the next-due date on each asset and site.
- AS 1851
Routine service of fire protection systems and equipment. Six-monthly and annual service of extinguishers, hose reels and systems must be evidenced per asset.
- AS/NZS 3760
In-service safety inspection and testing of electrical equipment. Test-and-tag intervals belong on the asset record; expired tags are the most common audit write-up.
- OHS Regulations 2017
Plant, electrical safety and general duties for an employer in Victoria. Pre-starts and equipment checks for cleaning plant, EWPs and access equipment carry documented obligations.
- Essential safety measures
Victorian building regulations require ongoing maintenance of essential safety measures. Building owners commonly require an annual evidence trail from their facilities provider.
The problem
What slows Victorian facilities teams down
These are the recurring problems we hear from facilities and field service managers running multiple Victorian client contracts.
Interstate teams misread the framework
Teams that also work in NSW or Queensland run systems built for the harmonised WHS model. Victoria is OHS Act 2004 territory with different duties and terminology.
Test tags expire across dozens of sites
AS/NZS 3760 intervals are easy to miss when equipment is spread across many client sites. An expired tag found in a client audit reflects badly on the contractor.
Essential safety measure evidence is scattered
Building owners expect an annual essential safety measures trail. When AS 1851 service is signed off on generic sheets, reconstructing it per asset and site is slow.
Equipment moves between depots and sites
Scrubbers, EWPs and access gear move between depots and customer sites with no clear custody trail, so utilisation and servicing slip.
Track every asset across Victoria
See how VIC facilities teams keep compliance evidence on every asset. Free for 30 days, unlimited users.
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The fix
How MapTrack works for Victorian facilities
MapTrack labels every asset and keeps its fire service, electrical testing and pre-start evidence on the record, filterable by client and site for a clean contract report.
Service and test-and-tag on the asset
AS 1851 fire service and AS/NZS 3760 test-and-tag results attach to each extinguisher, pump and tool, with next-due alerts so intervals never quietly lapse.
Reporting by client and site
Filter compliance evidence by client contract, site or asset group and export a clean essential safety measures or service report.
Mobile pre-starts and inspections
Field crews complete equipment checks and custom inspection forms on mobile, attached to the asset with photos and timestamps.
Custody and location across sites
Track where scrubbers, EWPs and access gear are across your Victorian depots and customer sites, and assign custody so nothing goes missing.
VIC Facilities compliance FAQ
Facilities asset tracking in other states
Other industries in Victoria
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