Asset tracking and compliance for NSW facilities teams
Keep AS 1851 fire records, test-and-tag intervals and pre-starts on every asset across your NSW sites and client contracts, ready for an audit or a SafeWork NSW visit.
MapTrack helps New South Wales facilities and field service teams meet their duties under the Work Health and Safety Act 2011, enforced by SafeWork NSW. It keeps AS 1851 fire equipment service, AS/NZS 3760 test-and-tag records and pre-starts attached to each asset across every site and contract.
NSW compliance
The compliance landscape for NSW facilities
Facilities, cleaning and multi-site field service teams in New South Wales work under the harmonised Work Health and Safety Act 2011 (NSW) and the WHS Regulation, enforced by SafeWork NSW. As a PCBU you carry duties for the equipment your workers use and, often, for plant and electrical safety in the buildings you maintain on behalf of clients. The compliance question is rarely just your own gear; it is the evidence your client expects you to keep on the assets in their facility.
Two recurring streams dominate facilities compliance in NSW. The first is electrical: portable equipment and leads carry recurring in-service inspection and testing under AS/NZS 3760, and an expired test tag is one of the most common write-ups in a facilities audit. The second is fire and essential services: building fire equipment is serviced on the routines in AS 1851, and the records have to be evidenced per asset and per site, not signed off on a generic sheet.
Because facilities teams run across many client sites, the hard part is keeping evidence attributable. A maintenance record that is not tied to the specific extinguisher, the specific pump or the specific scrubber, on the specific site, is hard to defend when a client or a SafeWork NSW inspector asks.
- Primary legislation
- Work Health and Safety Act 2011 (NSW) + WHS Regulation
- Regulator
- SafeWork NSW
- Electrical safety
- AS/NZS 3760 in-service testing (test and tag)
- Fire equipment
- AS 1851 routine service of fire protection systems
Standards
Standards across NSW facilities work
These standards drive the recurring compliance tasks on a facilities contract. MapTrack keeps the service interval, the result and the next-due date on each asset and site.
- AS 1851
Routine service of fire protection systems and equipment. Six-monthly and annual service of extinguishers, hose reels and systems must be evidenced per asset.
- AS/NZS 3760
In-service safety inspection and testing of electrical equipment. Test-and-tag intervals belong on the asset record; expired tags are the most common audit write-up.
- WHS Regulation
Plant, electrical safety and general duties for a PCBU. Pre-starts and equipment checks for cleaning plant, EWPs and access equipment carry documented obligations.
- AS 1657 / AS 1851 essential services
Access, height safety and essential safety measures. Many NSW building owners require an annual essential services evidence trail from their facilities provider.
The problem
What slows NSW facilities teams down
These are the recurring problems we hear from facilities and field service managers running multiple NSW client contracts.
Test tags expire across dozens of sites
AS/NZS 3760 intervals are easy to miss when equipment is spread across many client sites. An expired tag found in a client audit reflects badly on the contractor.
Fire service records sit on generic sheets
AS 1851 service signed off on a site sheet, rather than against the specific extinguisher or pump, is hard to reconstruct when a building owner asks for proof.
Evidence is not attributable to the client
When compliance records are not tied to the specific asset and site, producing a clean report for a single client contract turns into hours of spreadsheet work.
Equipment moves between depots and sites
Scrubbers, EWPs and access gear move between depots and customer sites with no clear custody trail, so utilisation and servicing slip.
Track every asset across New South Wales
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The fix
How MapTrack works for NSW facilities
MapTrack labels every asset and keeps its fire service, electrical testing and pre-start evidence on the record, filterable by client and site for a clean contract report.
Service and test-and-tag on the asset
AS 1851 fire service and AS/NZS 3760 test-and-tag results attach to each extinguisher, pump and tool, with next-due alerts so intervals never quietly lapse.
Reporting by client and site
Filter compliance evidence by client contract, site or asset group and export a clean report, instead of rebuilding it from spreadsheets.
Mobile pre-starts and inspections
Field crews complete equipment checks and custom inspection forms on mobile, attached to the asset with photos and timestamps.
Custody and location across sites
Track where scrubbers, EWPs and access gear are across your NSW depots and customer sites, and assign custody so nothing goes missing.
NSW Facilities compliance FAQ
Facilities asset tracking in other states
Other industries in New South Wales
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