MapTrack + Xero Integration
Bridge the gap between your physical asset register and your accounting ledger. The MapTrack + Xero integration synchronises asset depreciation schedules, purchase costs, disposal values, and maintenance expenses between the two platforms, eliminating manual journal entries and ensuring your finance team always works with accurate, up-to-date asset data. Whether you manage a fleet of vehicles, a warehouse of equipment, or thousands of tools across multiple sites, your books stay clean and your audits stay simple.
What you get
Financial asset data flows between MapTrack and Xero automatically - no spreadsheets, no double-entry.
Depreciation schedule sync
Asset purchase dates, costs, useful life, salvage values, and depreciation methods sync to Xero Fixed Assets. Book values update automatically as depreciation runs are processed.
Purchase cost tracking
When new assets are added in MapTrack, whether from a purchase order or a bulk import - the acquisition cost and supplier details flow to Xero as fixed asset entries or bills.
Maintenance expense posting
Completed work orders in MapTrack push parts, labour, and contractor costs to Xero as categorised expenses, giving your finance team real-time visibility into maintenance spend by asset or project.
Disposal and write-off handling
When an asset is disposed, sold, or written off in MapTrack, the corresponding Xero fixed asset record is updated with the disposal date and proceeds, keeping your balance sheet accurate.
Cost centre and project mapping
Map MapTrack sites, departments, or projects to Xero tracking categories so every cost lands in the right bucket for job costing, departmental reporting, and P&L analysis.
Audit-ready records
A complete audit trail links every financial transaction in Xero back to the physical asset record in MapTrack. Purchase, depreciation, maintenance, and disposal all traceable end-to-end.
How it works
Connect
Authorise MapTrack to access your Xero organisation through Xero OAuth 2.0. The connection is secure and takes less than two minutes to set up.
Configure
Map MapTrack asset categories to Xero fixed asset types, set depreciation methods, link cost centres to Xero tracking categories, and choose which data points sync automatically.
Automate
Asset purchases, depreciation, maintenance costs, and disposals flow between MapTrack and Xero without manual intervention. Your books and your asset register always match.
Frequently asked questions
What financial data does the MapTrack + Xero integration sync?
The integration syncs asset purchase costs, depreciation schedules, maintenance expenses, and disposal or write-off entries between MapTrack and Xero. When a new asset is added in MapTrack, the acquisition cost and supplier details can create a corresponding Xero fixed asset entry. Ongoing maintenance costs from completed work orders flow to Xero as categorised expenses or bills.
Do I need a Xero Business plan to use this integration?
Full depreciation sync requires the Xero Business plan (formerly Xero Standard or Premium), which includes the Fixed Assets module. If you are on Xero Starter, you can still sync purchase costs and maintenance expenses through standard Xero accounts and contacts, but automated depreciation schedule sync will not be available until you upgrade.
How is depreciation calculated in the integration?
MapTrack supports both straight-line and diminishing value depreciation methods. You set the purchase date, cost, useful life, and salvage value for each asset in MapTrack, and the calculated depreciation syncs to Xero Fixed Assets. Both platforms use the same inputs, so book values stay consistent. You can also adjust depreciation methods per asset or per category to match your accounting policies.
Can I reconcile asset records between MapTrack and Xero?
Yes. MapTrack provides a reconciliation view that compares your physical asset register against the corresponding Xero fixed asset records. Any discrepancies. Missing assets, mismatched book values, or unsynced disposals - are flagged so your finance team can resolve them before reporting periods. A full audit trail links every Xero transaction back to the physical asset in MapTrack.
How do I set up the MapTrack + Xero integration?
Setup takes under two minutes. From your MapTrack account, navigate to Integrations, select Xero, and authorise access through Xero OAuth 2.0. Once connected, map your MapTrack asset categories to Xero fixed asset types, link cost centres to Xero tracking categories, and choose which data points sync automatically. No coding or middleware is required.
Does the MapTrack + Xero integration cost extra?
No. The Xero integration is included on all MapTrack plans at no additional charge. You pay your standard MapTrack per-asset subscription and your existing Xero subscription. There are no integration fees, per-sync charges, or middleware costs. Start a free trial to connect your Xero organisation and test the sync before committing.
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Integration Features
Learn how MapTrack connects to accounting, telematics, and workforce platforms.
Asset Depreciation
Straight-line and diminishing value depreciation with automatic book value calculations.
Maintenance & Work Orders
Track maintenance costs by asset, then push them to Xero automatically.
Asset Tracking
QR codes, GPS, and mobile apps for complete visibility over every physical asset.
Pricing
Per-asset pricing with Xero integration included on all plans.
Connect MapTrack to Xero today