Equipment Management Software
Spreadsheets lose track of assets. Maintenance gets missed. Compliance falls behind. MapTrack gives you one platform to register, track, maintain and report on every piece of equipment across every site.
What is equipment management software?
Equipment management software is a digital platform that helps organisations register, locate, maintain and report on physical assets such as plant, machinery, vehicles, tools and portable equipment. It replaces spreadsheets and paper records with a centralised system accessible from any device. Unlike standalone asset tracking tools, equipment management also covers maintenance scheduling, compliance inspections and lifecycle cost analysis in one platform. See our CMMS glossary entry for how this relates to computerised maintenance management.
The problem
Equipment chaos is costing you
Spreadsheet chaos
Asset registers in spreadsheets go stale within weeks. No one trusts the data, and updates are lost between versions.
Missed maintenance
Without automated triggers, servicing falls through the cracks. Breakdowns, downtime and emergency repairs follow.
Compliance gaps
Paper-based inspections and scattered records make audits painful. Proving compliance takes days instead of minutes.
Lost equipment
Without real-time tracking, tools and equipment go missing between sites. Replacement costs add up fast.
How it works
Four steps to full visibility
Register your assets
Import your existing register or add assets one by one. Print QR labels and attach them to each piece of equipment.
Track location and custody
Scan QR codes, use GPS devices or assign assets to sites and people. Know where everything is in real time.
Automate maintenance
Set service triggers by time, meter readings or inspection results. Work orders are created and assigned automatically.
Report and optimise
Run reports on utilisation, maintenance costs, compliance status and asset lifecycle. Make data-driven decisions.
Trusted by construction, mining and field service teams
Platform capabilities
Everything you need in one platform
Asset tracking
Central register with full history. Know what you own, where it is and who has it.
Maintenance and work orders
Automated scheduling from meters, time or inspections. Mobile completion from any phone.
Compliance and inspections
Digital pre-starts, safety checklists and audit-ready records with timestamps and photos.
GPS and fleet tracking
Real-time locations, geofences, time-on-site reporting and movement alerts.
QR code and label tracking
Print and scan QR labels to check assets in and out, view history and report faults from the field.
Forms and checklists
Custom digital forms for inspections, handovers and audits. AI-powered form builder.
Reporting and dashboards
Utilisation, costs, compliance and maintenance KPIs on one dashboard.
See how MapTrack manages your equipment
Start a free 30-day trial or book a walkthrough with our team.
- No credit card required
- 30 days free trial
- Cancel anytime
Built for your industry
Equipment management across every sector
Construction
Track tools, plant and equipment across every job site.
Oil and gas
Manage assets across oilfield sites, shutdowns and remote operations.
Mining
Track plant, tooling and fleet across mine sites and shutdowns.
Healthcare
Track medical devices and equipment across wards and clinics.
Facilities
Manage building assets, HVAC systems and maintenance across properties.
Equipment management FAQ
What is equipment management software?
Equipment management software is a digital platform that helps organisations track, maintain and manage physical assets such as plant, machinery, vehicles, tools and portable equipment. It centralises asset registers, automates maintenance scheduling, records inspections and provides real-time visibility across multiple sites. MapTrack combines equipment tracking with maintenance, compliance and GPS in one platform.
How does equipment management software work?
You register each asset with a unique identifier (QR label, barcode or GPS device), then track its location, condition and service history digitally. The software automates work orders based on time, meter readings or inspection results. Field teams update records from their phone, and managers see everything on a central dashboard.
What is the difference between equipment management and asset tracking?
Asset tracking focuses on knowing where an asset is and who has it. Equipment management goes further by adding maintenance scheduling, work orders, compliance inspections, cost tracking and lifecycle management. MapTrack provides both in one platform, so you do not need separate tools.
How much does equipment management software cost?
MapTrack starts from $1 per asset per month (AUD, ex-GST) with volume discounts for larger fleets. All plans include unlimited users, so your whole team can access the system without per-seat charges. There is a free 30-day trial with no credit card required.
Can equipment management software track GPS locations?
Yes. MapTrack integrates with GPS and telematics devices to show real-time asset locations on a map. You can set geofences for automatic time-on-site reporting and receive alerts when equipment moves outside approved zones. GPS tracking is available alongside QR and barcode tracking.
What industries use equipment management software?
Equipment management software is used across construction, mining, oil and gas, healthcare, facilities management, utilities, transport, manufacturing and government. Any organisation that owns or leases physical assets benefits from centralised tracking, maintenance and compliance.
How do I switch from spreadsheets to equipment management software?
Most teams migrate in under a day. You can import your existing asset register from a spreadsheet, print QR labels for each asset, and start tracking immediately. MapTrack provides import templates and onboarding support to make the switch simple.
What features should equipment management software have?
Look for asset registers, maintenance scheduling (time and meter-based), mobile work orders, compliance inspections, GPS or QR tracking, reporting dashboards, multi-site support and integrations with your existing tools. MapTrack includes all of these in every plan.
Take control of your equipment
Start tracking, maintaining and managing every asset in one platform.
- No credit card required
- 30 days free trial
- Cancel anytime