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Free welding machine inspection tag and register (PDF-ready). Log pre-use checks on leads, clamps, RCD and gas for every welder on site.

Jarrod Milford

Jarrod Milford

Commercial Director

Updated 5 July 2026
Also see:Compliance and inspections →Best inspection software →MapTrack vs SafetyCulture →

Updated 5 July 2026

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What is a welding machine inspection tag and register?

A welding machine inspection tag and register is the record that shows each welding plant on site has been checked before use and is safe to operate. It captures the welder ID, type and location, the inspection date, the result of each check on the welding and earth leads, the electrode holder and earth clamp, the power lead, RCD protection, gas fittings and ventilation, the inspector's name, and the date the next inspection is due. As a register it lists one welder per row so a supervisor can run a pre-use round across a workshop or site and leave a dated log behind.

Welding plant combines high current, heat, fume and often compressed or flammable gas, so a damaged welding lead, a loose earth clamp or a leaking gas fitting can cause electric shock, fire or fume exposure. This inspection sits alongside formal electrical testing: the welder, its leads and plug are in-service electrical equipment, so they are inspected, tested and tagged under AS/NZS 3760:2022 in general workplaces or AS/NZS 3012:2019 (not exceeding 3 months) on construction sites, while AS 1674.2-2007 sets the electrical-safety practice for arc welding itself. The model WHS Regulations require plant and electrical equipment used at work to be safe. A consistent register proves welders were checked before use, RCD and earthing were confirmed, and any damaged unit was taken out of service rather than left running.

Learn more about compliance and inspections in MapTrack.

Benefits of using this welding machine inspection tag and register

  • Shock and fire control: catching a damaged welding lead, loose clamp or bare conductor before use removes a serious hazard.
  • Earth-return discipline: confirming a sound earth clamp and return lead stops stray current finding another path through the structure.
  • RCD assurance: checking RCD protection on the supply adds the last line of defence against electric shock at the welder.
  • Gas-leak prevention: inspecting hoses, regulators and fittings on gas-shielded plant catches leaks before they feed a fire.
  • Whole-plant view: a register lists every welder on one page so you can see which are in date and which are overdue for testing.
  • Quarantine trail: a failed result with a follow-up action proves the damaged welder was taken out of service, not left running.

Benefits of digitising forms in MapTrack

When you move from paper or static PDFs to digital forms in MapTrack, you get:

  • Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
  • Automatically get alerts when faults are identified.
  • Link every form digitally as a PDF to the relevant asset, location or person.
  • Receive a digital PDF copy with every submission to your email.
  • Ability to share forms digitally.
  • Build conditional logic (show or hide questions based on answers).
  • Take pictures or attach photos. Not possible with a paper-based form.
  • Electronic signatures.
  • Edit forms later without reprinting.
  • Restrict permissions (who can view, complete or approve).
  • Build forms with AI (describe what you need and MapTrack suggests the form).
  • Escalate critical hazards instantly to safety managers via push notification.
  • Maintain an auditable safety register that satisfies WHS regulator requests.
  • Correlate incident trends across sites with built-in safety analytics.

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What to include in a welding machine inspection tag and register

This welding machine inspection tag and register covers 10 key areas:

  • Welder ID or asset number, so each machine has its own traceable row
  • Welder type and process (MIG, TIG, MMA stick, multi-process)
  • Location, bay or vehicle the welder is assigned to
  • Inspection date and type (pre-use, before formal test)
  • Welding lead and electrode holder undamaged, insulation intact
  • Earth return lead and earth clamp sound with a good connection
  • Primary power lead, plug and connectors free of damage
  • RCD protection in place and trip tested on the supply
  • Gas hoses, regulator and fittings leak-free (gas-shielded plant)
  • Fume extraction or ventilation adequate, result, inspector name, next due

How to use this welding machine inspection tag and register

  1. Register each welder with an ID: Give every welding machine a unique ID and record its type and process so it has its own row. Without a welder ID you cannot link a pre-use check to the machine's test history or prove which unit was inspected on which date across the site.
  2. Inspect the welding and earth leads: Check the welding lead, electrode holder, earth return lead and earth clamp for cuts, burns, exposed conductors and loose connections. These carry high current, so damaged insulation or a poor earth clamp is a shock and fire risk and means the welder is quarantined until repaired.
  3. Check the power supply and RCD: Inspect the primary power lead, plug and any extension for damage, confirm the correct supply, and verify the circuit is RCD protected and the RCD trips when tested. A welder without confirmed RCD protection on the supply is not put into service on the round.
  4. Check gas fittings and ventilation: On gas-shielded plant, inspect the hoses, regulator and fittings for damage and leaks using a leak-detection method, and confirm cylinders are secured upright. Confirm fume extraction or natural ventilation is adequate for the work area before welding starts.
  5. Record the result and quarantine any fail: Mark each welder pass or fail, sign the entry against the date, and set the next inspection due date. Tag any failed unit out of service and isolate it so it cannot be used before the fault is repaired by a competent person and the machine retested.

In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.

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How often should you complete this form?

Do a pre-use inspection of the leads, clamps, power supply, RCD and gas fittings each shift or before a welder is first used that day, using this register to log the round. On top of that, welding plant and its leads are formally inspected and tested by a competent person under AS/NZS 3760:2022 in general workplaces, at intervals set by its risk-based table, while AS/NZS 3012:2019 requires testing not exceeding 3 months on construction sites where the gear takes hard wear.

Use one register per workshop, bay or vehicle and add a dated entry each time a round is done, recording the current test-tag status against each welder. Any welder that is dropped, gets wet, or shows a fault such as a hot plug or tripping RCD is inspected and retested before it goes back into service regardless of its scheduled test date.

Frequently asked questions

Electrical safety in arc welding is covered by AS 1674.2-2007, and the in-service inspection and testing of the welder and its leads falls under AS/NZS 3760:2022 in general workplaces, or AS/NZS 3012:2019 (not exceeding 3 months) on construction sites. The model WHS Regulations require plant and electrical equipment used at work to be safe and maintained. Welding also carries fume, heat and fire risks that must be managed under the general WHS duties, including adequate ventilation and hot-work controls. A dated register showing pre-use checks plus current test tags is how you demonstrate the plant was inspected and safe to use.

Do a pre-use inspection every shift or before the welder is first used that day, covering the leads, clamps, power lead, RCD and any gas fittings. Formal electrical testing is done at set intervals: AS/NZS 3012:2019 requires not exceeding 3 months on construction sites because welding plant takes heavy wear, while AS/NZS 3760:2022 sets the interval from its risk-based table in general workplaces. A welder that is dropped, gets wet or develops a fault is inspected and retested before reuse regardless of when its next scheduled test was due.

The earth return lead and clamp carry the welding current back from the workpiece to the machine. If the clamp is loose, corroded or connected to the wrong point, the current can find another path back through the structure, scaffolding, slings or a person, causing shock, arcing, fire or damage to bearings and cables. A sound, tight earth clamp on clean metal close to the weld is essential. This is why the earth return is a specific check on the register and a fault here takes the welder out of service.

The pre-use inspection recorded here can be done by a trained operator or supervisor. In-service testing under AS/NZS 3760:2022 (or AS/NZS 3012:2019 on construction sites) must be done by a competent person with the right equipment and training. Any repair to the electrical parts of the welder, its leads or its supply is electrical work that must be carried out by a licensed electrician. Damaged welding leads and holders should be replaced or repaired to the correct rating rather than taped up, and the unit retested before it returns to service.

Yes, it is completely free. Open it in your browser, then use Print and choose Save as PDF. You do not need a MapTrack account. If you want to move beyond paper, MapTrack keeps a digital asset history for every welder, tracks test-and-tag and service due dates automatically, and lets your crew run mobile pre-use inspections from a phone with photos of any damage attached. Start a free trial or book a demo to see how.

Applicable regulatory standards

This template aligns with the following regulations and standards:

  • AS 1674.2-2007 Safety in welding and allied processes - Electrical (electrical-safety practice; R2018)
  • AS/NZS 3760:2022 In-service safety inspection and testing of electrical equipment and RCDs (general workplaces)
  • AS/NZS 3012:2019 Electrical installations - Construction and demolition sites (testing not exceeding 3 months)
  • Model Work Health and Safety (WHS) Act and Regulations (all states and territories except Victoria - OHS Act 2004 (Vic) and OHS Regulations 2017 (Vic)) - plant and electrical equipment at the workplace

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  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Welding Machine Inspection Tag and Register</p>
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    <li style="margin:4px 0;">Welder ID or asset number, so each machine has its own traceable row</li>
    <li style="margin:4px 0;">Welder type and process (MIG, TIG, MMA stick, multi-process)</li>
    <li style="margin:4px 0;">Location, bay or vehicle the welder is assigned to</li>
    <li style="margin:4px 0;">Inspection date and type (pre-use, before formal test)</li>
    <li style="margin:4px 0;">Welding lead and electrode holder undamaged, insulation intact</li>
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  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/welding-machine-inspection-tag" style="color:#071D49;font-weight:600;text-decoration:none;">Welding Machine Inspection Tag and Register</a> by MapTrack</p>
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