Free ladder inspection tag and register
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Free ladder inspection tag and register (PDF-ready). Log pre-use and periodic checks against AS/NZS 1892 for every ladder in your fleet.
Commercial Director
Updated 5 July 2026
How to use: download the PDF, print or complete digitally on any device.
- PDF format, ready to print or fill on screen
- Use as-is or customise to suit your operation
- Go digital in MapTrack for photos, alerts and audit trails
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What is a ladder inspection tag and register?
A ladder inspection tag and register is the record that shows every ladder in your fleet has been checked and is safe to use, and that any damaged ladder has been pulled out of service. It captures the ladder ID, type and duty rating, the location or vehicle it lives on, the inspection date, the result of each check on the stiles, rungs, feet, locks and labels, the inspector's name, and the date the next inspection is due. Used as a register it lists one ladder per row so a supervisor can inspect a whole depot or crew's ladders in a single pass and leave a dated log behind.
Ladders are one of the most common sources of falls on Australian sites, and a ladder with a cracked stile, worn feet or a failed spreader can fail without warning. The AS/NZS 1892 series covers portable ladders, with AS 1892.1:2018 setting the performance and duty-rating requirements that govern multipurpose ladders (from 1 September 2023) and Part 5 covering selection, safe use and care. The model WHS Regulations duty to manage the risk of falls sits behind them. A consistent register keeps the inspection history in one place so you can prove ladders were checked before use, damaged units were quarantined, and only ladders rated for the work stayed in service.
Learn more about compliance and inspections in MapTrack.
Benefits of using this ladder inspection tag and register
- Whole-fleet view: a register lists every ladder on one page so you can see at a glance which units are in date and which are overdue.
- Falls-risk control: catching a cracked stile, worn foot or failed lock before use removes a fault that can drop someone without warning.
- AS 1892.1: 2018 evidence: dated inspection entries show ladders were checked and rated units were matched to the task.
- Clear quarantine trail: a failed result with a follow-up action proves the damaged ladder was pulled from service, not left in the rack.
- Duty-rating discipline: recording the rating stops a light domestic ladder being used for industrial work it is not built for.
- Fast crew checks: a fixed row-per-ladder layout turns the pre-use round into a quick, repeatable task across a depot or vehicle.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Escalate critical hazards instantly to safety managers via push notification.
- Maintain an auditable safety register that satisfies WHS regulator requests.
- Correlate incident trends across sites with built-in safety analytics.
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What to include in a ladder inspection tag and register
This ladder inspection tag and register covers 10 key areas:
- Ladder ID or asset number, so each unit has its own traceable row
- Ladder type: single, extension, step, platform or dual-purpose
- Material and duty rating (industrial 120 kg, domestic, load rating)
- Location, crew or vehicle the ladder is assigned to
- Inspection date and the type of check (pre-use or periodic)
- Stiles and rungs free of cracks, bends, corrosion or splits
- Feet, shoes and non-slip pads present and not worn
- Locks, spreaders, hinges and ropes working and secure
- Rating label and safety markings present and legible
- Result, inspector name, quarantine status and next inspection due date
How to use this ladder inspection tag and register
- Register every ladder with an ID: Give each ladder a unique ID and record its type, material and duty rating so it has its own row in the register. Without a unique ID you cannot tell one ladder from another in the record or prove which unit was inspected on which date.
- Check the stiles, rungs and feet: Inspect the stiles and rungs for cracks, bends, corrosion or splits, and confirm the feet and non-slip pads are present and not worn smooth. These are the parts that fail under load, so a fault here means the ladder is quarantined rather than used.
- Test the locks, spreaders and ropes: Open and close the ladder to confirm the spreaders, hinges, locks and extension ropes work and hold securely. A step ladder that will not lock open or an extension that slips is unsafe and comes out of service straight away for repair or disposal.
- Confirm the rating label and match to task: Check the duty rating label is present and legible, and confirm the ladder is rated for the work it is being used for. An industrial task needs an industrial-rated ladder, so record the rating so a light domestic unit is not put to heavy use.
- Record the result and quarantine any fail: Mark each ladder pass or fail, sign the entry against the date, and set the next inspection due date. Tag any failed ladder as out of service and remove it from the rack so it cannot be picked up and used before it is repaired or scrapped.
In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full ladder inspection tag and register as a PDF.Back to download formHow often should you complete this form?
Inspect every ladder before use with a quick visual check that the stiles, rungs, feet and locks are sound, and run a more thorough periodic inspection on a set cycle, commonly every three months for ladders in regular site use. High-use or harsh-environment ladders may need checking more often.
Use one register per depot, crew or vehicle and add a dated entry each time a periodic round is done so a single page builds a rolling inspection history. Any ladder that is dropped, overloaded or exposed to chemicals is inspected before it goes back into service regardless of when its last scheduled check fell due.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- AS 1892.1:2018 Portable ladders - Performance and geometric requirements (governs multipurpose ladders since 1 Sept 2023; industrial min 120 kg)
- AS/NZS 1892 series Portable ladders (Part 5: selection, safe use and care; Parts 2/3 timber/plastic)
- Model WHS Regulations - managing the risk of falls (Victoria: OHS Regulations 2017 (Vic))
- Model Work Health and Safety (WHS) Act and Regulations (all states and territories except Victoria - OHS Act 2004 (Vic) and OHS Regulations 2017 (Vic)) - duty to provide and maintain safe plant
- Safe Work Australia Managing the risk of falls at workplaces Code of Practice
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<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Ladder Inspection Tag and Register</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Ladder ID or asset number, so each unit has its own traceable row</li>
<li style="margin:4px 0;">Ladder type: single, extension, step, platform or dual-purpose</li>
<li style="margin:4px 0;">Material and duty rating (industrial 120 kg, domestic, load rating)</li>
<li style="margin:4px 0;">Location, crew or vehicle the ladder is assigned to</li>
<li style="margin:4px 0;">Inspection date and the type of check (pre-use or periodic)</li>
<li style="margin:4px 0;">Stiles and rungs free of cracks, bends, corrosion or splits</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/ladder-inspection-tag-template" style="color:#071D49;font-weight:600;text-decoration:none;">Ladder Inspection Tag and Register</a> by MapTrack</p>
</div>Please keep the “by MapTrack” attribution link in the snippet.
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