Free construction timesheet template
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Free construction timesheet (PDF). Record labour and plant hours by worker and day, with cost code, ordinary, overtime and approval. Download free.
Commercial Director
Key takeaways
- A construction timesheet records each worker's labour and plant hours by day, split into ordinary and overtime against a cost code.
- Coding hours to the right cost code is what lets you compare actual labour cost to the budget for each task or job.
- Capturing plant operating hours on the same sheet feeds both site costing and meter-based servicing.
- Supervisor approval, not self-reported hours, is the control that makes the timesheet reliable for payroll and progress claims.
Updated 4 June 2026
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Used by construction, mining and field service teams
What is a construction timesheet template?
A construction timesheet is a record of the hours worked by labour and plant on a job, broken down by worker, by day and by cost code. For each worker it captures the role or trade, the hours worked each day, the split between ordinary and overtime, the cost code or activity the hours belong to, and any plant or equipment operated with its hours. It is the document a site supervisor uses to turn a week of work into the data that drives payroll, job costing and the labour line of a progress claim.
A construction timesheet does more than feed payroll. By coding hours to a cost code, it lets a project manager compare the actual labour and plant cost of each task against what was budgeted, which is where jobs are won or lost on margin. Builders, civil contractors and subcontractors use it to allocate cost accurately, support claims for variations and delays, and keep an auditable record of who was on site and for how long. In MapTrack, plant hours captured on the timesheet line up with the meter readings that drive service-due reminders, so the same operating hours that cost a job also keep the machine serviced. Accurate time records also support obligations under the Fair Work Act 2009 to keep records of hours worked, and feed the contemporaneous record relied on in delay and variation claims.
Learn more about asset tracking in MapTrack.
Benefits of using this construction timesheet template
- Accurate job costing: coding hours to a cost code lets you compare actual labour and plant cost against budget for each task or activity.
- Clean payroll: ordinary and overtime hours split per worker per day flow straight into pay runs without chasing crews for missing time.
- Plant cost allocation: recording plant operating hours alongside labour allocates equipment cost to the job that actually used it.
- Claim support: a dated, approved record of hours worked backs up labour claims for variations, delays and disruption.
- Overtime control: seeing ordinary versus overtime hours by crew makes creeping overtime visible before it erodes the margin.
- Approval discipline: supervisor sign-off turns self-reported hours into a controlled record that payroll and the client can rely on.
- Record keeping: an auditable weekly time record supports Fair Work obligations and resolves who-was-on-site questions after the fact.
Benefits of digitising forms in MapTrack
When you move your timesheets from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Manage SWMS sign-on digitally so every worker is recorded before entering site.
- Track tool and plant movements between multiple job sites in real time.
- Generate site-specific compliance packs for principal contractor audits.
Book a demo to see how MapTrack handles timesheets.
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“Bloody amazing! We used to spend 1-2 days a week tracking and managing our generators alone.”
Steve McAllister
Asset Coordinator, Saunders International
What to include in a construction timesheet template
This construction timesheet template covers 11 key areas:
- Header details: project or site, week ending, supervisor or foreman, and the cost codes in use for the period.
- Worker name: the employee or crew member the hours belong to.
- Role or trade: the classification or trade, which drives the applicable pay rate.
- Cost code: the activity, task or cost code each block of hours is allocated to.
- Daily hours: hours worked for each day of the week, Monday through Sunday.
- Ordinary hours: the total ordinary or standard hours for the worker for the period.
- Overtime hours: hours worked beyond ordinary, recorded separately for pay and costing.
- Plant or equipment: any plant operated by the worker, identified by fleet or asset number.
- Plant hours: the operating hours for that plant, for both site costing and service tracking.
- Total hours: the worker's total hours for the period across ordinary and overtime.
- Approval: supervisor sign-off confirming the recorded hours are correct.
How to use this construction timesheet template
- Set up the sheet for the period with the week and the active cost codes.: At the start of the week, enter the project, the week ending date, the supervisor and the cost codes in use for the work planned. Agreeing the cost codes up front means hours get allocated correctly as they are recorded rather than guessed at when the sheet is totalled.
- Record each worker's hours by day against the right cost code.: Through the week, capture the hours each worker puts in per day and allocate them to the cost code for the task they were working on. Recording against the activity as it happens keeps the job costing accurate and avoids a Friday scramble to remember who did what.
- Split ordinary and overtime hours for each worker.: For each worker, separate ordinary hours from overtime according to the applicable agreement or award, because the two are paid and costed differently. Keeping the split clear per day means payroll does not have to reinterpret a single lump of hours at the end of the week.
- Capture plant operated and its hours alongside the labour.: Where a worker operates plant, record the machine by fleet or asset number and its operating hours on the same sheet. Those hours allocate equipment cost to the job and, in a connected system, feed the meter readings that drive the machine's service-due tracking.
- Total the hours and have the supervisor approve the sheet.: At the end of the period, total ordinary, overtime and plant hours per worker, then have the site supervisor review and sign the sheet. Supervisor approval, rather than self-reported time, is the control that makes the record reliable for payroll and for any client cost claim.
- Submit for payroll and reconcile hours to the job cost report.: Pass the approved timesheet to payroll, and reconcile the coded hours into the job cost report so actual labour and plant cost can be compared with the budget. Resolving differences each period keeps the cost report trustworthy and surfaces overruns while there is still time to act.
In MapTrack, you can track construction equipment across every site. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full construction timesheet template as a PDF.Back to download formHow often should you complete this timesheet?
Complete the timesheet daily as hours are worked, and finalise and approve it at the end of each pay period, typically weekly or fortnightly to match the pay run. Recording hours the same day they happen, rather than reconstructing the week on Friday, is what keeps both payroll and job costing accurate. Reconcile the coded hours into the job cost report every period so labour overruns surface early. In MapTrack, plant hours recorded for costing line up with the meter readings that trigger service-due reminders, so one entry serves both the cost report and the maintenance schedule.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- Fair Work Act 2009 and Fair Work Regulations 2009 - employee record-keeping, including records of hours worked and overtime
- Relevant Modern Award or enterprise agreement (for example the Building and Construction General On-site Award) - ordinary hours, overtime and penalty provisions
- WHS Act 2011 - duties relating to fatigue and hours of work as part of managing risks to health and safety
Need to track construction equipment across every site?
Register every asset in MapTrack, attach digital forms, and get a complete history of every inspection, service and compliance record.