Free fatigue / fit-for-work declaration
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A fatigue / fit-for-work declaration is completed by workers at the start of each shift to confirm they are not impaired by fatigue, illness, medication or other substances. This page explains what to include, how to complete the form, and offers a free PDF-ready template you can download and use straight away. No sign-up required.
Last updated: 2026-02-21 · MapTrack
Commercial Director
How to use: Fill worker details → complete fatigue assessment → sign fitness declaration → supervisor review → save as PDF (Print → Save as PDF in your browser).
- ✓ PDF-ready. Open and print to PDF
- ✓ Covers sleep hours, shift length, medications, alcohol and fitness self-assessment
- ✓ Free to use with or without MapTrack
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See the first part of the form below. Enter your email above to download the full fatigue declaration (PDF-ready).
What is a fit-for-work declaration?
A fit-for-work declaration is a form used to confirm that a worker is physically and mentally capable of performing their duties safely at the start of a shift. It assesses fatigue indicators - including hours of sleep, consecutive days worked and shift duration as well as impairment factors such as alcohol consumption, medication use and general health. Under Australian WHS legislation, both employers and workers have duties to manage fatigue risks. A fit-for-work declaration is a practical, documented control used in construction, mining, transport, oil and gas and other safety-critical industries to demonstrate that fatigue has been assessed and managed.
Benefits of using a fatigue declaration form
- Early identification of fatigue: structured questions surface fatigue risks before work begins, allowing intervention before an incident occurs.
- Worker self-awareness: completing the declaration prompts workers to honestly assess their own fitness, encouraging personal responsibility for safety.
- Regulatory compliance: meets WHS fatigue management obligations and demonstrates due diligence to regulators and auditors.
- Supervisor visibility: the supervisor assessment section ensures a second pair of eyes reviews the worker's fitness before they start safety-critical tasks.
- Audit trail: signed declarations create a defensible record for audits, investigations and insurance claims.
- Trend analysis: reviewing declarations over time reveals patterns (e.g. specific shifts, roles or rosters with higher fatigue risk) and drives roster improvements.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile — unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos — not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
Book a demo to see digital fit-for-work declarations and fatigue management in MapTrack.
What to include in a fatigue / fit-for-work declaration
Our free fatigue declaration includes:
- Worker details: name, position/role, date, shift start time, shift end time, site/location.
- Fatigue assessment: hours of sleep in the last 24 hours, hours of sleep in the last 48 hours, hours since last sleep, current shift length, consecutive days worked, time since last day off.
- Impairment questions: alcohol consumption in the last 12 hours (yes/no), medication that may affect ability to work safely (yes/no, with details), feeling fatigued, drowsy or unwell (yes/no).
- Fitness declaration: worker declares they are fit for work and not impaired by fatigue, illness, medication, alcohol or other substances.
- Worker signature: signed and dated by the worker.
- Supervisor assessment: does the worker appear fit for work (yes/no), action taken if no (stood down, reassigned, medical assessment, other).
- Supervisor sign-off: signed and dated by the supervisor.
How to complete a fatigue declaration
- Fill in worker details - name, position, date, shift start/end times and site location.
- Complete the fatigue assessment - record hours of sleep, hours since last sleep, shift length, consecutive days worked and time since last day off.
- Answer the impairment questions honestly - alcohol consumption, medication use and how you are feeling.
- Read the fitness declaration and sign to confirm you are fit for work.
- Present the completed form to your supervisor for review.
- The supervisor assesses whether the worker appears fit for work. If not, the supervisor records the action taken (stood down, reassigned, medical assessment or other).
- The supervisor signs and dates the form to complete the process.
In MapTrack, you can build digital fit-for-work declarations, trigger automatic alerts when a worker reports fatigue or impairment, and analyse trends across shifts and rosters - all from a mobile device. Book a demo to see how.
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Back to download formWhen to complete a fatigue declaration
A fatigue / fit-for-work declaration should be completed at the start of every shift, particularly for night shifts, extended shifts (over 10 hours), early morning starts and any work following a short break between shifts. In industries such as mining, oil and gas, and transport, fatigue declarations are typically mandatory before every shift as part of the fatigue management plan. A declaration should also be completed after any rest break if a worker has been stood down due to fatigue. Check your organisation's fatigue management procedure and your state or territory WHS code of practice (e.g. the national guide for managing the risk of fatigue at work) for specific requirements.
Frequently asked questions
- What is a fit-for-work declaration?
- A fit-for-work declaration is a form completed by a worker (and reviewed by a supervisor) to confirm that the worker is physically and mentally capable of performing their duties safely. It typically covers fatigue indicators such as hours of sleep, consecutive days worked and shift length, as well as impairment factors including alcohol consumption, medication use and general health. In Australia, employers have a duty under WHS legislation to manage fatigue-related risks, and a fit-for-work declaration is a practical control measure used across construction, mining, transport and other safety-critical industries.
- When should a fatigue declaration be completed?
- A fatigue declaration should be completed at the start of each shift. Before the worker begins any safety-critical task. It is particularly important for night shifts, extended shifts (longer than 10 hours), fly-in fly-out (FIFO) rotations, early morning starts and any work following a short break between shifts. Some organisations also require a declaration after a break or rest period if the worker has been stood down due to fatigue. Check your organisation's fatigue management plan and your state or territory WHS code of practice for specific requirements.
- What are the signs of fatigue at work?
- Common signs of fatigue include excessive yawning, difficulty concentrating, slower reaction times, impaired decision-making, irritability, microsleeps (brief involuntary episodes of sleep), blurred vision, reduced coordination and an increased tendency to make errors. A fatigued worker may also appear drowsy, disengaged or unable to follow routine procedures. Supervisors should be trained to recognise these signs and take appropriate action, which may include standing the worker down, reassigning them to a lower-risk task or arranging a medical assessment.
- Is the template free to use without MapTrack?
- Yes. You can download and use the fatigue / fit-for-work declaration for free. Open the file and use your browser's Print → Save as PDF to keep a copy. No MapTrack account required. If you later want digital fit-for-work declarations on mobile with automatic alerts and trend analysis, we’d be happy to show you MapTrack.
Need digital fit-for-work declarations with automatic alerts?
Build fatigue declarations in MapTrack. Complete them on mobile at the start of each shift, trigger automatic alerts when fatigue is reported, and analyse trends across your workforce, all from one platform.