MapTrack + QuickBooks Integration
Bridge the gap between your physical asset register and your QuickBooks accounting ledger. The MapTrack + QuickBooks integration synchronises asset purchase costs, maintenance expenses and disposal values between the two platforms, eliminating manual journal entries and keeping your finance team working with accurate asset data. Whether you manage a fleet of vehicles, a warehouse of equipment or thousands of tools across multiple sites, your books stay aligned with reality.
What you get
Financial asset data flows between MapTrack and QuickBooks automatically. No spreadsheets, no double-entry.
Purchase cost tracking
When new assets are added in MapTrack, acquisition costs and supplier details flow to QuickBooks as fixed asset entries, keeping your procurement records aligned.
Depreciation schedule sync
Asset depreciation calculations from MapTrack sync to QuickBooks, ensuring book values are consistent between your physical register and accounting ledger.
Maintenance expense posting
Completed work orders in MapTrack push parts, labour and contractor costs to QuickBooks as categorised expenses, giving finance real-time visibility into maintenance spend.
Disposal and write-off handling
When an asset is disposed, sold or written off in MapTrack, the corresponding QuickBooks record is updated with the disposal date and proceeds.
Audit-ready records
A complete audit trail links every financial transaction in QuickBooks back to the physical asset record in MapTrack. Acquisition, depreciation, maintenance and disposal are traceable.
How it works
Connect
Authorise MapTrack to access your QuickBooks Online account through Intuit OAuth 2.0. The connection is secure and takes just a few minutes.
Configure
Map MapTrack asset categories to QuickBooks account codes, set depreciation methods, link cost centres and choose which data points sync automatically.
Automate
Asset purchases, depreciation, maintenance costs and disposals flow between MapTrack and QuickBooks without manual intervention.
Frequently asked questions
What financial data does the MapTrack + QuickBooks integration sync?
The integration syncs asset purchase costs, depreciation schedules, maintenance expenses and disposal entries between MapTrack and QuickBooks Online. Ongoing maintenance costs from completed work orders flow to QuickBooks as categorised expenses.
Which QuickBooks products are supported?
MapTrack integrates with QuickBooks Online (Simple Start, Essentials, Plus and Advanced). The integration uses the QuickBooks API, so you need an active QuickBooks Online subscription with API access.
How is depreciation handled in the integration?
MapTrack supports straight-line and diminishing-value depreciation. You set the purchase date, cost, useful life and salvage value for each asset in MapTrack, and the calculated depreciation syncs to QuickBooks.
Does the MapTrack + QuickBooks integration cost extra?
No. The QuickBooks integration is included on all MapTrack plans at no additional charge. You pay your standard MapTrack subscription and your existing QuickBooks subscription. No integration fees or per-sync charges.
Explore related resources
Asset Depreciation
Straight-line and diminishing-value depreciation with automatic book value calculations.
Maintenance & Work Orders
Track maintenance costs by asset, then push them to QuickBooks automatically.
Pricing
Per-asset pricing with QuickBooks integration included on all plans.
Connect MapTrack to QuickBooks today
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