Free AS 1851 fire maintenance schedule
Free AS 1851:2012 fire maintenance schedule template. Routine service intervals for fire protection systems and equipment. Download free.
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Updated 26 Oct 2026
AS 1851 Fire Maintenance Schedule
Routine service per AS 1851-2012 (emergency lighting per AS/NZS 2293.2). Record the completion date or tick in each frequency column that applies.
Portable & First Attack Equipment
Hydrants & Water Supply
Automatic Suppression
Detection & Warning
Passive Fire Protection
Emergency Egress
Special Systems
Service Technician Sign-off
Signature
Print name
Date & time
Building Owner / Manager Acknowledgment
Signature
Print name
Date
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Short answer
An AS 1851 fire maintenance schedule maps each fire protection system in a building to its routine service intervals and records each service, defect and condition report. Building owners and fire protection contractors work to it across monthly, six-monthly, yearly and longer intervals. AS 1851-2012 sets service frequencies by system. In NSW, the EP&A (Development Certification and Fire Safety) Regulation 2021 requires essential fire safety measures to be maintained.
Checked against AS 1851-2012 (incl. Amd 1:2016) on by the MapTrack templates team. How we check templates
Key takeaways
- The MapTrack AS 1851 fire maintenance schedule contains 18 checks across 7 sections. Sections covered: Portable & First Attack Equipment, Hydrants & Water Supply, Automatic Suppression, Detection & Warning, Passive Fire Protection, Emergency Egress, Special Systems.
- AS 1851 sets routine service for each fire protection system it covers, from monthly checks up to items due every 30 years.
- Emergency lighting is not part of AS 1851; its routine service comes from AS/NZS 2293.2:2019.
- Portable extinguishers are serviced every six months, every year and every five years, with no monthly check.
- Escalate any critical impairment that takes a system out of service straight away, and put interim measures such as a fire watch in place until it is restored.
- In NSW, the owner's annual fire safety statement declares that an accredited practitioner (fire safety) assessed each essential fire safety measure in the 3 months before the statement was issued and found it capable of performing to at least the standard in the fire safety schedule.
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What is an AS 1851 fire maintenance schedule?
An AS 1851 fire maintenance schedule is a structured document used to plan, record and track the routine servicing of fire protection systems and equipment in accordance with Australian Standard AS 1851:2012, Routine service of fire protection systems and equipment. The standard sets service frequencies (from monthly, three-monthly, six-monthly and yearly to items due every 30 years) for each type of fire protection system it covers, including fire detection and alarm systems, sprinkler systems, hydrant and hose reel systems, fire extinguishers, fire doors, smoke control systems and passive fire protection. Emergency lighting is not one of them: its routine service is set out in AS/NZS 2293.2:2019.
In Australia, the Building Code of Australia (BCA) and state and territory fire safety legislation require that essential fire safety measures are maintained in working order at all times. AS 1851 is the standard universally referenced by fire authorities, building regulators and insurers as the benchmark for routine maintenance of fire protection systems. A maintenance schedule based on AS 1851 ensures that every system and component is serviced at the correct interval by a competent person, and that documented records are kept as evidence of compliance. Without a properly maintained schedule, building owners risk regulatory enforcement, voided insurance cover, and, most critically, fire protection systems that fail to operate when needed during an actual emergency.
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Benefits of using this AS 1851 fire maintenance schedule
- Regulatory compliance: documented evidence of maintenance performed at the intervals prescribed by AS 1851:2012, satisfying fire authority and building regulator requirements.
- Insurance validity: most property insurance policies require compliance with AS 1851 as a condition of cover for fire-related claims.
- System reliability: scheduled servicing of fire detection, suppression, warning and egress systems ensures they remain operational when needed during a fire event.
- Complete coverage: the schedule ensures every fire protection system and component in the building is accounted for, preventing items from being overlooked.
- Audit readiness: a well-maintained schedule with signed service records provides immediate evidence for annual fire safety statement (AFSS) certification and regulatory audits.
- Lifecycle management: service history data supports decisions about repair, refurbishment or replacement of ageing fire protection equipment.
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- Track corrective actions as work orders from finding to close-out, with each change in the activity log.
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What to include in an AS 1851 fire maintenance schedule
This AS 1851 fire maintenance schedule covers 12 key areas:
- Building and site details: building name, address, building class (BCA classification), number of levels, total floor area, building owner or manager name, emergency contact and relevant consent authority reference.
- Fire protection system register: complete list of all fire protection systems and components in the building, including system type, location, quantity, make and model, installation date and applicable AS 1851 table reference.
- Service frequency matrix: table showing each fire protection system mapped to its required service intervals per AS 1851:2012 (monthly, three-monthly, six-monthly, yearly, two-yearly, three-yearly, five-yearly, six-yearly, ten-yearly, twenty-five-yearly and thirty-yearly, as applicable).
- Fire detection and alarm systems: maintenance tasks for smoke detectors, heat detectors, manual call points, fire indicator panels (FIPs), zone wiring, sounders, visual warning devices and interfaces to other systems per AS 1851-2012 Section 6, with the systems interface test in clause 1.12 and Appendix D.
- Sprinkler systems: maintenance tasks for sprinkler heads, pipework, valves, alarm valves, flow switches, tanks, pumps and water supply per AS 1851-2012 Section 2, with fire pumps in Section 3 and water storage tanks in Section 5.
- Hydrant and hose reel systems: maintenance tasks for hydrant outlets, hose reels, booster connections, pipework, valves, pumps and water supply per AS 1851-2012 Section 4 (fire hydrant systems) and Section 9 (fire hose reels), with fire pumps in Section 3.
- Fire extinguishers: maintenance tasks for all portable and wheeled extinguishers per AS 1851-2012 Section 10, including visual checks, weight verification, condition assessment and pressure testing.
- Emergency and exit lighting: maintenance tasks for emergency luminaires, exit signs, batteries and switchgear per AS/NZS 2293.2:2019, the emergency lighting routine service standard (AS 1851-2012 does not cover emergency lighting).
- Fire doors and shutters: inspection of fire doors, smoke doors, fire shutters, hold-open devices, self-closing mechanisms, seals and signage per AS 1851-2012 Section 12.
- Passive fire protection: inspection of fire-rated walls, floors, ceilings, penetration seals, fire collars, dampers and structural fire protection per AS 1851-2012 Section 12 (fire and smoke dampers also appear in Section 13).
- Service record: date of each service, service type (monthly, six-monthly, yearly, etc.), person who performed the service, qualifications or licence number, findings, defects identified, corrective actions and completion date.
- Annual fire safety statement (AFSS) tracker: record of AFSS submission dates, certifying authority, essential fire safety measures covered and expiry date.
How to use this AS 1851 fire maintenance schedule
- Compile a complete register of all fire protection systems and equipment installed in the building, including their locations, quantities and applicable AS 1851 table references.: Walk the building with the fire safety schedule, fire engineering report and building plans to confirm every system is listed. Cross-reference against the essential fire safety measures listed on the fire safety certificate or development consent.
- Create the service frequency matrix by mapping each fire protection system to the service intervals specified in the relevant AS 1851 tables.: AS 1851:2012 prescribes specific tasks at each interval (monthly, six-monthly, yearly, etc.) for each system type. List every task required and assign calendar dates for the coming 12 months. Note that some tasks have longer intervals (two-yearly, five-yearly, ten-yearly) that must also be tracked.
- Assign competent service providers for each system type, ensuring they hold the relevant licences or qualifications required by state or territory legislation.: Fire protection system maintenance must be performed by persons with the appropriate qualifications. In most jurisdictions, this means licensed fire protection practitioners for sprinklers and hydrants, licensed electricians for fire detection and emergency lighting, and accredited technicians for extinguisher servicing.
- Execute each scheduled service at the prescribed interval, recording findings, defects and corrective actions on the service record section of the schedule.: The service technician should complete all tasks prescribed by the applicable AS 1851 table for that interval, document the results, identify any defects, and immediately report critical defects (such as system impairments) to the building owner or manager. Attach test reports, photos and certificates where applicable.
- Track defect rectification to completion, ensuring all identified issues are resolved within agreed timeframes and verified by a competent person.: Maintain a defect log linked to the maintenance schedule. Classify defects by severity (critical impairment, non-critical defect, observation). Critical impairments that take a fire protection system out of service must be escalated immediately and interim measures (such as fire watch) implemented until the system is restored.
- Prepare the annual fire safety statement (AFSS) using the completed service records as evidence that all essential fire safety measures have been maintained in accordance with AS 1851.: Compile service records for the year, confirm all prescribed services have been completed and all defects rectified, and submit the AFSS to the relevant consent authority and fire brigade by the due date. Retain copies of the AFSS and all supporting records for the period required by legislation.
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Get the free templateEnter your email above to download the full AS 1851 fire maintenance schedule as a PDF.Back to download formHow often should you complete this schedule / plan?
AS 1851:2012 prescribes multiple service intervals depending on the fire protection system and the specific maintenance task. Monthly checks typically cover visual inspections, indicator light verification and basic operational tests. Six-monthly services include more detailed functional testing and condition assessments. Yearly services involve comprehensive testing and measurement, and the service provider issues a yearly condition report (clause 1.17.2). Passive fire and smoke systems and mechanical services also have three-monthly tasks. Longer intervals apply to specific items: a two-yearly item for fire pumpsets and one for fire and smoke curtains, a three-yearly item for extinguishers in clause 10.2.3 (adverse operating environments), five-yearly service for sprinklers, fire pumps, hydrants, fire alarms, extinguishers and mechanical services, a six-yearly item for water storage tanks, and ten-, twenty-five- and thirty-yearly items, the thirty-yearly ones for sprinkler systems only.
The building fire safety schedule, development consent conditions, insurer requirements or fire authority directions may impose additional or more frequent service intervals. In practice, most building owners engage a fire protection maintenance contractor on a monthly service contract that covers all prescribed intervals throughout the year. Each state and territory sets its own annual reporting rules: in NSW, for example, the building owner submits an annual fire safety statement (AFSS) confirming that each measure in the fire safety schedule has been assessed within the past 12 months and is operating effectively, and AS 1851 service records support that assessment.
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Frequently asked questions
Applicable regulatory standards
This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.
| Standard | Edition | Clauses this template relies on | Source |
|---|---|---|---|
| Routine service of fire protection systems and equipmentService intervals, records, defect and yearly condition reports, and service of each system type. | AS 1851-2012 (incl. Amd 1:2016) |
| Standards AustraliaSold by the publisher |
| Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)NSW: owners keep essential fire safety measures maintained and certify them in an annual fire safety statement. | Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023 | NSW Parliamentary Counsel's Office (NSW Legislation) | |
| Emergency lighting and exit signs for buildings, Part 2: Routine service and maintenanceRoutine service of emergency lighting and exit signs, which sits outside AS 1851. | AS/NZS 2293.2:2019 |
| Standards AustraliaSold by the publisher |
| Portable fire extinguishers and fire blankets - Selection and locationSelection and location of portable fire extinguishers and fire blankets. | AS 2444-2001 | Whole instrument | Standards AustraliaSold by the publisher |
Routine service of fire protection systems and equipment
Edition: AS 1851-2012 (incl. Amd 1:2016)
Service intervals, records, defect and yearly condition reports, and service of each system type.
- 1.11: Frequency of routine service intervals, allowed tolerances and changes to scheduled dates.
- 1.16: Routine service records: logbooks, tags and labels, summary records and record retention.
- 1.17: Reporting defects, non-conformances and service activities outside timing tolerances, plus yearly condition reports.
- Section 2: Routine service of automatic fire sprinkler systems.
- Section 6: Routine service of fire detection and alarm systems.
- Section 10: Routine service of portable and wheeled fire extinguishers.
- Section 12: Routine service of passive fire and smoke systems, such as fire doors.
Standards AustraliaSold by the publisher
Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)
Edition: Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW), text as at 12 August 2023
NSW: owners keep essential fire safety measures maintained and certify them in an annual fire safety statement.
Emergency lighting and exit signs for buildings, Part 2: Routine service and maintenance
Edition: AS/NZS 2293.2:2019
Routine service of emergency lighting and exit signs, which sits outside AS 1851.
- Section 3: Procedures for inspection, survey, test, service and maintenance of emergency lighting and exit signs.
Standards AustraliaSold by the publisher
Portable fire extinguishers and fire blankets - Selection and location
Edition: AS 2444-2001
Selection and location of portable fire extinguishers and fire blankets.
Standards AustraliaSold by the publisher
Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.
AS 1851 fire maintenance schedule preview
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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">AS 1851 fire maintenance schedule</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Building and site details: building name, address, building class (BCA classification), number of levels, total floor area, building owner or manager name, emergency contact and relevant consent authority reference.</li>
<li style="margin:4px 0;">Fire protection system register: complete list of all fire protection systems and components in the building, including system type, location, quantity, make and model, installation date and applicable AS 1851 table reference.</li>
<li style="margin:4px 0;">Service frequency matrix: table showing each fire protection system mapped to its required service intervals per AS 1851:2012 (monthly, three-monthly, six-monthly, yearly, two-yearly, three-yearly, five-yearly, six-yearly, ten-yearly, twenty-five-yearly and thirty-yearly, as applicable).</li>
<li style="margin:4px 0;">Fire detection and alarm systems: maintenance tasks for smoke detectors, heat detectors, manual call points, fire indicator panels (FIPs), zone wiring, sounders, visual warning devices and interfaces to other systems per AS 1851-2012 Section 6, with the systems interface test in clause 1.12 and Appendix D.</li>
<li style="margin:4px 0;">Sprinkler systems: maintenance tasks for sprinkler heads, pipework, valves, alarm valves, flow switches, tanks, pumps and water supply per AS 1851-2012 Section 2, with fire pumps in Section 3 and water storage tanks in Section 5.</li>
<li style="margin:4px 0;">Hydrant and hose reel systems: maintenance tasks for hydrant outlets, hose reels, booster connections, pipework, valves, pumps and water supply per AS 1851-2012 Section 4 (fire hydrant systems) and Section 9 (fire hose reels), with fire pumps in Section 3.</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/as-1851-fire-maintenance-schedule" style="color:#071D49;font-weight:600;text-decoration:none;">AS 1851 fire maintenance schedule</a> by MapTrack</p>
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The MapTrack AS 1851 fire maintenance schedule contains 18 checks across 7 sections.
- Short attribution
- MapTrack AS 1851 fire maintenance schedule, https://www.maptrack.com/templates/as-1851-fire-maintenance-schedule
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- MapTrack. (2026). AS 1851 fire maintenance schedule [Checklist template]. Retrieved from https://www.maptrack.com/templates/as-1851-fire-maintenance-schedule
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/as-1851-fire-maintenance-schedule.
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