Permit to work software
Permit to work software is a digital system for managing high-risk work permits such as hot work, confined space entry, working at heights, electrical isolation and excavation. It replaces paper-based permit books with electronic permits that are created, approved, issued and closed out within a single auditable platform.
Why it matters
Permit to work processes exist to control high-risk activities that could result in serious injury or death. Paper-based permit systems are vulnerable to lost forms, expired permits remaining active, approvals bypassed under time pressure, and incomplete close-out records. Digital permit to work software enforces the correct approval workflow, prevents work from starting until all preconditions are met, automatically expires permits at the designated time, and creates a complete digital record for compliance audits and incident investigations.
How MapTrack helps
MapTrack supports permit-to-work workflows through its digital forms engine. Teams can create permit templates (hot work, confined space, LOTO isolation, working at heights) with required fields, approval signatures, risk assessment attachments and close-out checklists. Permits are linked to the asset or location via QR code, creating a complete permit history. Automated expiry and escalation rules prevent permits from being left open, and all permit records are instantly accessible for audits.
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Frequently asked questions
What is a permit to work system?
A permit to work system is a formal process for controlling high-risk work activities. It requires a written permit to be issued before work begins, specifying the hazards, preconditions, controls and duration. The permit must be approved by an authorised person, and work cannot proceed until all preconditions (e.g. isolation verified, gas testing completed) are confirmed. Digital permit to work software replaces the paper-based version with electronic permits that enforce the correct workflow and create an auditable record.
Which industries use permit to work software?
Permit to work software is used across construction, mining, oil and gas, utilities, manufacturing, facilities management and any industry where high-risk activities require formal authorisation. Common permit types include hot work permits, confined space entry permits, electrical isolation (LOTO) permits, working at heights permits and excavation permits. Australian WHS regulations require documented safe work procedures for these activities.
Related terms
Compliance Management
Compliance management in asset-intensive industries is the systematic process of ensuring that equipment, operations, and personnel meet all applicable regulatory, safety, environmental, and contractual requirements. It encompasses tracking inspection due dates, certifications, licences, safety checks, environmental obligations, and industry-specific standards. Compliance management requires both proactive scheduling and thorough record-keeping.
Lockout/Tagout (LOTO)
Lockout/Tagout (LOTO) is a safety procedure used to ensure that equipment is properly shut down, isolated from all energy sources, and cannot be restarted until maintenance or repair work is completed. Lockout involves physically locking energy isolation devices (such as circuit breakers or valves) in the off position, while tagout involves attaching a warning tag to the isolation point. LOTO protects workers from the unexpected release of hazardous energy during servicing.
WHS compliance software
WHS compliance software is a digital platform that helps organisations meet Work Health and Safety obligations by managing inspections, incident reporting, risk assessments, corrective actions and audit trails. It replaces paper-based compliance registers with a single system of record that tracks what was checked, when, by whom and what evidence was attached.
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