Free inspection and test plan (ITP)

• The MapTrack inspection and test plan (ITP) has 7 columns and room for 26 entries. Columns: Activity / process, Acceptance criteria / reference, Check type, Point (H/W/S), Record / cert, Responsibility, Result / sign-off.
• Plan the checks, acceptance criteria and sign-offs for a work package. Download the ITP or customise a digital form for your team.
• Write the requirement and its source before recording a pass.
• Keep the asset or project reference consistent across the form and its supporting records.

Learn more about asset tracking in MapTrack.

• Planned sequence: listing inspection activities before work begins helps the team identify which checks need to happen before the next stage.
• Referenced criteria: recording the specification or drawing reference gives the reviewer a stated requirement against which to assess the result.
• Visible responsibilities: the responsibility column identifies who is expected to complete or review each activity in the approved plan.
• Evidence references: naming the test report, certificate or inspection record gives the reviewer a place to find the supporting information.
• Revision clarity: the project, lot and revision fields connect completed checks to the work package and version actually used.
• Recorded outcomes: keeping the result and sign-off together helps show which checks are complete and which still require action.

• Plan details: project, contractor, work package or lot, ITP number, prepared by and revision.
• Item number: a reference for each inspection or test activity in the plan.
• Activity or process: the work step being controlled, such as formwork, reinforcement, concrete placement or backfill.
• Acceptance criteria: the standard the activity must meet, with the specification clause, drawing or standard it comes from.
• Inspection or test type: inspect, test, measure or document review, and the method or test reference.
• Verifying document or record: the certificate, test report or inspection form that provides the evidence.
• Point type: identify each check as a hold point, witness point, surveillance or record review.
• Responsibility: who carries out the check and who signs it off (contractor, subcontractor, superintendent, client).
• Frequency: how often the check applies, such as every lot, every pour or per delivery.
• Result and sign-off: pass or fail, date, and the signature of the verifying party.

1. Break the work package into the activities that need quality control.

   List each construction process in the package in build sequence, from set-out and earthworks through to finishes. Focus on the steps where quality must be verified before the next stage covers them up, since those are where inspections and tests deliver the most value.

2. Set the acceptance criteria for each activity from the contract documents.

   For every activity, record what good looks like and reference the specification clause, drawing or standard it comes from, for example a concrete strength, a compaction percentage or a survey tolerance. Tying criteria to the contract keeps each check objective and auditable rather than a matter of opinion.

3. Define the inspection or test type and the record it produces.

   Decide how each activity is verified: visual inspection, a measurement, a laboratory or field test, or a document review. Name the evidence that proves the activity passed, such as a test certificate, survey report or completed inspection form, so the quality dossier is defined in advance.

4. Assign hold and witness points and the responsible parties.

   Apply the hold and witness points required by the governing contract and approved quality plan. Record the responsible parties, required notice and release process; don't assume non-attendance permits work to continue.

5. Issue the ITP for acceptance before the work starts.

   Submit the ITP to the superintendent or client for review and acceptance before the activity begins, so the hold and witness points are agreed. Agreeing the plan upfront avoids arguments later about which checks were required and who needed to attend them.

6. Sign off each activity as it passes and raise an NCR when it fails.

   As the work proceeds, complete and sign each line when the activity meets its acceptance criteria and attach the supporting record. Where an activity fails, raise a non-conformance report, manage the disposition, and do not release the related hold point until the issue is closed out.

Practical answers about the form, record keeping and using MapTrack.

This template is a starting point for your records. It isn't an approval, certification or replacement for the instructions and requirements that apply to your work.

• Queensland TMR MRTS50 quality system requirements, where that specification governs the work

• Queensland Transport and Main Roads quality specifications

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

• Non-conformance report template
• Corrective action form
• Construction JSA and SWMS
• Compliance (MapTrack)
• Digital forms
• Construction
• Civil construction
• Plant compliance tracking