QR Code Tracking
QR code tracking uses Quick Response (QR) codes affixed to assets that can be scanned with a standard smartphone camera to retrieve or update asset information. Each QR code links to a unique digital record containing the asset’s identity, location history, service records, and compliance status. QR codes are durable, inexpensive, and do not require specialised scanning hardware.
Why it matters
QR code tracking lowers the barrier to adoption because every team member already carries a scanner in their pocket. It eliminates manual data entry errors, speeds up audits and stocktakes, and enables field teams to access critical information such as inspection status or operating procedures instantly on-site. The low cost per label makes it practical to tag even lower-value assets.
How MapTrack helps
MapTrack generates unique QR code labels for every asset, and the mobile app lets users scan to check in/out, record inspections, view service history, or raise a work order in seconds.
Frequently asked questions
What is the difference between QR codes and barcodes for asset tracking?
QR codes store significantly more data than traditional barcodes and can be scanned from any angle using a smartphone camera, whereas barcodes require a straight-on scan and typically need a dedicated scanner. QR codes also remain scannable even when partially damaged. For asset tracking, QR codes are generally the preferred choice due to their versatility and ease of use.
How durable are QR code labels in harsh environments?
Industrial-grade QR code labels made from anodised aluminium, polyester, or ceramic can withstand extreme temperatures, UV exposure, chemicals, abrasion, and moisture. For the toughest environments such as mining or heavy construction, engraved metal tags or high-adhesion polyester labels are recommended. Proper surface preparation before application also extends label life.
Related terms
Barcode Tracking
Barcode tracking uses printed barcodes (typically Code 128, Code 39, or similar linear formats) attached to assets to enable identification and data retrieval through scanning. When scanned, the barcode links to the asset’s digital record in the tracking system. Barcodes have been the standard identification method for inventory and assets for decades and are widely supported across industries.
Asset Tracking
Asset tracking is the process of monitoring the location, status, custody, and condition of physical assets throughout their lifecycle. It combines identification technologies (QR codes, barcodes, RFID, GPS) with software to maintain a real-time or near-real-time record of where assets are and who is responsible for them. Asset tracking applies to tools, equipment, plant, fleet, IT hardware, and any other tangible items of value.
RFID Tracking
RFID (Radio-Frequency Identification) tracking uses electromagnetic fields to automatically identify and track tags attached to assets. Passive RFID tags are powered by the reader’s signal and work at short range, while active RFID tags have their own power source and can transmit over longer distances. RFID enables hands-free, multi-item scanning without requiring line-of-sight to each tag.
Asset Register
An asset register is a comprehensive database or record of all physical assets owned, leased, or managed by an organisation. Each entry typically includes the asset’s unique identifier, description, category, serial number, purchase date, cost, location, assigned custodian, warranty details, and current condition. The asset register serves as the single source of truth for what the organisation owns and where it is.
Asset Audit
An asset audit is a systematic process of physically verifying the existence, location, condition, and details of assets against the organisation’s asset register. It identifies discrepancies such as missing assets, unrecorded items, incorrect locations, and outdated information. Asset audits may be conducted for financial reporting, regulatory compliance, insurance purposes, or operational integrity.
See how MapTrack handles qr code tracking