Free generator inspection checklist
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A generator inspection checklist is a form used to inspect and document a generator's condition and electrical output before use. This page explains what to include in a generator inspection, how to use the template, and offers a free PDF-ready generator inspection checklist you can download and use straight away. No sign-up required to use the form.
Last updated: 2026-02-20 · MapTrack
Commercial Director
How to use: Fill generator details → mark Pass/Fail for each item → add notes where needed → sign and date → save as PDF (Print → Save as PDF in your browser).
- ✓PDF-ready. Open and print to PDF
- ✓Covers engine, fluids, electrical output, RCDs, earthing, safety and compliance
- ✓Free to use with or without MapTrack
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See the first part of the checklist below. Enter your email above to download the full generator inspection form (PDF-ready).
What is a generator inspection checklist?
A generator inspection checklist is a structured list of tasks and checks to perform before operating a generator. It helps operators, electricians and site supervisors confirm that the generator is mechanically sound, electrically safe, properly earthed and compliant before it is put under load. The checklist should be completed before each use or at the start of each shift and is a key preventive measure to catch faults, such as fluid leaks, damaged cables or tripped breakers - before they create a safety incident or equipment failure.
Generator inspections are required on most Australian construction, mining and industrial sites and align with obligations under WHS legislation, AS/NZS 3000 (wiring rules), AS/NZS 3760 (test and tag) and site-specific electrical safety management plans.
Benefits of using a generator inspection checklist
- Electrical safety: identify damaged cables, faulty RCDs and earthing issues before personnel connect loads.
- Prevent equipment failure: catch low oil, coolant leaks or worn belts before they cause a breakdown mid-shift.
- Fire and fuel risk management: confirm spill containment is in place and fuel lines are secure before start-up.
- Compliance: meet WHS, electrical safety and principal contractor requirements and demonstrate due diligence.
- Consistency and accountability: a standardised checklist ensures critical items are never skipped across operators or shifts.
- Maintenance recordkeeping: build a history of run hours, fault trends and service intervals tied to each generator asset.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
Book a demo to see digital inspections and forms in MapTrack.
What to include in a generator inspection checklist
Our free generator inspection form includes:
- Generator details: asset ID/serial, make/model, site/location, date, inspector name, current run hours and next service due.
- External and physical condition: housing, ventilation, frame and mounting, exhaust, fuel system, spill containment bund, labels and general cleanliness.
- Fluids and levels: engine oil, coolant, fuel level and visible leaks.
- Engine and mechanical: air filter, drive belts, cooling fan and guard, battery, hoses, start-up behaviour and unusual noises or vibration.
- Electrical output and controls: output voltage and frequency, control panel indicators, circuit breakers/MCBs, RCD/safety switch (push-button test), earth/ground connection, cables and leads, outlet sockets, auto-start/transfer switch, emergency stop and hour meter reading.
- Safety equipment: fire extinguisher, PPE requirements and exclusion zone.
- Compliance and documentation: test and tag currency, service record, operating manual on site and any permits or electrical safety compliance documentation.
- Overall result: Pass/Fail with a defect register for failed items.
- Declaration and signatures: inspector sign-off and supervisor/reviewer acknowledgement.
How to conduct a generator inspection
- Record generator details (asset ID, make/model, run hours, site and date) at the top of the form.
- Inspect each item in sequence - working from external/physical through fluids, engine, electrical output and controls, then safety and compliance. Mark Pass, Fail or N/A for each item.
- For any Fail item, add a note describing the fault. Do not operate the generator until the fault has been assessed and rectified or formally approved.
- Complete the overall result (Pass/Fail) and record all failed items in the defects register with the action taken and who it was reported to.
- Sign and date the declaration. The supervisor or reviewer signs the acknowledgement section.
- Keep the completed form with the asset record or file it as required by your site procedures. Save as PDF using Print → Save as PDF in your browser.
In MapTrack, you can turn this (or your own) checklist into a digital form completed on mobile. Results, photos and run hours attach to each generator asset, and failed items can trigger work orders so the generator cannot be used until it's cleared. Book a demo to see how.
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Back to download formHow often to inspect a generator
Complete a generator inspection before each use or at the start of each shift. For standby or hire generators that are infrequently used, inspect the unit before starting even if it has been sitting idle - fluid levels drop, batteries discharge and pests can damage wiring during storage.
Beyond daily pre-use checks, generator manufacturers typically require service intervals at 250, 500 and 1,000 run hours (or annually, whichever comes first). Site procedures, the principal contractor's electrical safety management plan or applicable Australian Standards may also specify additional periodic inspection frequencies. Follow whichever interval is most stringent.
Frequently asked questions
- What should a generator inspection checklist include?
- A generator inspection checklist should cover: external condition (housing, ventilation, frame, exhaust, fuel system, spill containment), fluids (oil, coolant, fuel levels, no leaks), engine and mechanical (air filter, belts, cooling fan, battery, hoses, start-up behaviour), electrical output and controls (voltage, frequency, circuit breakers, RCDs, earthing, cables, emergency stop), safety equipment (fire extinguisher, PPE, exclusion zone), and compliance documentation (test and tag, service records, permits).
- How often should a generator be inspected?
- Generators used on construction sites or in industrial settings are typically inspected before each use or at the start of each shift. Weekly and monthly checks cover additional items such as load testing and deeper fluid inspections. Manufacturer service intervals (often based on run hours) govern major services. Check your site WHS requirements and the manufacturer's manual. When in doubt, inspect before each operation.
- Is a generator inspection required by law in Australia?
- Under Australian WHS legislation, plant must be maintained so it is without risk to health and safety. Electrical equipment on construction sites is subject to test and tag requirements under AS/NZS 3760. Many site rules and principal contractor requirements mandate documented pre-use inspections. Check your state/territory WHS regulator and any relevant Australian Standards for your specific duty of care obligations.
- Can I use a digital checklist for generator inspections?
- Yes. Digital inspection forms on phone or tablet are widely used. They capture timestamps, photos and GPS location - none of which are possible on paper. MapTrack lets you build generator inspection forms (including from this template), complete them on mobile, including offline - attach results and photos to the asset record, and trigger work orders when faults are identified. Book a demo to see how.
- Is this template free to use without MapTrack?
- Yes. You can download and use the generator inspection checklist for free. Open the file and use your browser's Print → Save as PDF to keep a copy. No MapTrack account required. If you later want digital inspections linked to each generator with maintenance history and audit trails, we'd be happy to show you MapTrack.
Need digital generator inspections attached to each asset?
Build forms in MapTrack by describing them to AI, uploading an existing form, or using a template. Inspection results live on the asset with photos, run hours, fault history and triggered work orders.