Free site induction (contractor) checklist
Free site induction checklist for contractors referencing WHS regulations 39 and 309. Emergency procedures, PPE, permits, hazards and sign-off. Download now.
Updated 2 Oct 2026
Site Induction (Contractor) Checklist
Site-specific WHS induction record for contractors, subcontractors and visitors. Referencing WHS regulations 39 and 309.
Site Access & Rules
Emergency Procedures
Site-Specific Hazards
PPE Requirements
Permits & Procedures
Environmental & Communication
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Key takeaways
- The MapTrack site induction (contractor) checklist contains 32 checks across 6 sections. Sections covered: Site Access & Rules, Emergency Procedures, Site-Specific Hazards, PPE Requirements, Permits & Procedures, Environmental & Communication.
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What is a site induction (contractor) checklist?
A site induction (contractor) checklist is a structured document used to deliver and record a site-specific safety induction for contractors, subcontractors and visitors before they begin work. Under the WHS Regulations, the principal contractor for a construction project must prepare a written WHS management plan that sets out any site-specific health and safety rules and how everyone at the workplace is told about them (regulation 309), and regulation 39 requires the information, training and instruction given to workers to suit the work, its risks and the controls in place. The induction ensures every person entering the site understands the hazards present, emergency procedures, PPE requirements, permit-to-work processes and their individual WHS obligations. Site inductions are a cornerstone of contractor management because they bridge the gap between the host site and visiting workers who may be unfamiliar with the layout, risks and rules. A properly completed checklist provides documented evidence that each induction item was covered and understood, creating an audit trail for regulators, insurers and principal contractors. Without a formal induction record, it is extremely difficult to demonstrate that a duty of care was met if an incident occurs. This template is designed for Australian workplaces and follows the structure recommended by Safe Work Australia guidance material. Section 46 of the WHS Act 2011 requires a PCBU to consult, co-operate and co-ordinate, so far as is reasonably practicable, with contractors who share duties for the same matter, and section 19 requires it to provide the information, training, instruction or supervision needed to protect people from risks arising from its work.
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Benefits of using this site induction (contractor) checklist
- Induction record: a signed record of the site rules, hazards and controls each contractor was taken through, which supports the information and training duty in WHS regulation 39.
- Consistent delivery: ensure every contractor receives the same induction content regardless of who delivers it.
- Risk awareness: confirm that contractors understand site-specific hazards, restricted areas and high-risk work zones before starting.
- Emergency preparedness: verify that evacuation routes, muster points, first aid locations and emergency contacts have been communicated.
- Audit-ready documentation: completed checklists provide evidence of induction for regulator inspections, insurance claims and principal contractor audits.
- Accountability and sign-off: the inductee and inductor both sign the record, confirming the induction was delivered and understood.
Benefits of digitising forms in MapTrack
When you move your checklists from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Email the right people when a form is submitted, with an automation you set up.
- File every completed form against the asset, location or person it covers.
- Download any completed form as a PDF, with failed answers listed at the top.
- Fill in forms offline; they upload when the device is back online.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Set who can view, fill in or edit forms with user roles.
- Upload a paper form (PDF, Word, Excel or a photo) and MapTrack's AI builds a digital version for you to check.
- Email safety managers when a hazard report is submitted, with an automation you set up.
- Keep every hazard and incident report against the site it came from, with photos.
- Turn a hazard report into a corrective-action work order with its own review step.
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What to include in a site induction (contractor) checklist
This site induction (contractor) checklist covers 9 key areas:
- Induction details: site or project name, inductee name, company, trade or role, inductor name, date and time.
- Site access and rules: sign-in and sign-out procedures, working hours, vehicle access, restricted areas, drug and alcohol policy.
- Emergency procedures: evacuation alarm type, evacuation route walked, muster point location, fire extinguisher and first aid locations, emergency contact numbers, incident and near-miss reporting.
- Site-specific hazards: overhead power lines, underground services, mobile plant zones, excavations and fall hazards, confined spaces, hazardous substances and SDS locations, asbestos register.
- PPE requirements: mandatory PPE (hard hat, hi-vis, safety boots, safety glasses), hearing protection zones, task-specific PPE (harness, respiratory, face shield).
- Permits and procedures: permit-to-work requirements (hot work, confined space, heights, excavation), SWMS sign-on for high-risk construction work, toolbox talk attendance, lockout and tagout procedures.
- Environmental and communication: waste management and segregation, spill response and spill kit locations, noise and dust controls, site radio channel, reporting contacts, notice board locations.
- Inductee declaration: statement confirming the induction was received and understood, agreement to comply with site rules.
- Sign-off section: inductee signature, print name and date; inductor signature, print name and date.
How to use this site induction (contractor) checklist
- Complete the induction details section with the site, contractor and inductor information.: Record the site or project name, inductee full name, their company and trade or role, the inductor name and position, and the date and time. This information links the induction record to a specific person and visit.
- Walk through each induction item with the contractor, demonstrating key locations on site.: Do not simply read the checklist aloud. Physically walk the contractor to the muster point, show them fire extinguisher and first aid locations, point out restricted areas and overhead hazards. This practical approach significantly improves retention compared to a desk-based briefing.
- Mark each item as P (covered and understood), F (not covered or not understood) or N/A, recording notes for any failures.: If any item is marked F, it must be addressed before the contractor starts work. Record what remedial action was taken and by whom. The N/A column should only be used where an item genuinely does not apply to the site.
- Have the inductee read and sign the declaration confirming they understood the induction.: The declaration should state that the inductee received the induction, understands the site rules, emergency procedures, hazards and their WHS obligations, and agrees to comply. Both the inductee and the inductor must sign with the date and time.
- File the completed checklist and record the induction in the site register.: Store the signed checklist with the project WHS management plan or contractor management file. Record the induction in the site visitor or contractor register so it can be verified at any time. Retain records for at least five years as required by WHS Regulations.
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Get the free templateEnter your email above to download the full site induction (contractor) checklist as a PDF.Back to download formHow often should you complete this checklist?
A site induction must be delivered before a contractor, subcontractor or visitor begins any work on site. It should be repeated whenever the contractor returns after a significant absence (typically 12 months or as defined by the site management plan), when there are material changes to site hazards, layout or emergency procedures, and whenever a new high-risk activity is introduced. Short-duration visitors who will not perform work may receive an abbreviated induction covering emergency procedures and escort requirements only.
Safe Work Australia's model Code of Practice for Construction Work recommends that induction content be reviewed whenever site conditions, emergency procedures or key contacts change. Organisations managing multiple sites should standardise the induction format while allowing site-specific hazard sections to be updated independently, ensuring consistency without losing relevance to local conditions.
Frequently asked questions
Applicable regulatory standards
This template is a starting point. Check the current requirements that apply to your equipment, work and location. The template alone does not establish compliance.
- WHS Regulation 2025 (NSW), sections 39 and 309 - Information, training and instruction; WHS management plan (principal contractor)
- WHS Act 2011 s 19 - Primary duty of care
- WHS Regulation 2025 (NSW), sections 316 and 317 - General construction induction training
- AS/NZS ISO 45001:2018 - Occupational health and safety management systems
Site induction (contractor) checklist preview
The numbers behind this site induction (contractor) checklist
Every figure below is sourced and dated, so you can quote it in a toolbox talk, a budget case or a board paper without having to chase the original report.
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<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Site induction (contractor) checklist</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Induction details: site or project name, inductee name, company, trade or role, inductor name, date and time.</li>
<li style="margin:4px 0;">Site access and rules: sign-in and sign-out procedures, working hours, vehicle access, restricted areas, drug and alcohol policy.</li>
<li style="margin:4px 0;">Emergency procedures: evacuation alarm type, evacuation route walked, muster point location, fire extinguisher and first aid locations, emergency contact numbers, incident and near-miss reporting.</li>
<li style="margin:4px 0;">Site-specific hazards: overhead power lines, underground services, mobile plant zones, excavations and fall hazards, confined spaces, hazardous substances and SDS locations, asbestos register.</li>
<li style="margin:4px 0;">PPE requirements: mandatory PPE (hard hat, hi-vis, safety boots, safety glasses), hearing protection zones, task-specific PPE (harness, respiratory, face shield).</li>
<li style="margin:4px 0;">Permits and procedures: permit-to-work requirements (hot work, confined space, heights, excavation), SWMS sign-on for high-risk construction work, toolbox talk attendance, lockout and tagout procedures.</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/site-induction-contractor-checklist" style="color:#071D49;font-weight:600;text-decoration:none;">Site induction (contractor) checklist</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
Cite this template
Writing about this topic? You’re welcome to quote this checklist. Here’s the wording to use so your readers can find the original.
The MapTrack site induction (contractor) checklist contains 32 checks across 6 sections.
- Short attribution
- MapTrack Site induction (contractor) checklist, https://www.maptrack.com/templates/site-induction-contractor-checklist
- Reference list
- MapTrack. (2026). Site induction (contractor) checklist [Checklist template]. Retrieved from https://www.maptrack.com/templates/site-induction-contractor-checklist
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/site-induction-contractor-checklist.
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