Free site emergency plan template

• The MapTrack site emergency plan template contains 25 checks across 5 sections. Sections covered: Emergency Contacts, Evacuation Procedures, Emergency Equipment, Fire Response, First Aid.
• Regulation 43 requires the plan to cover emergency procedures, testing of those procedures including how often, and information and training for workers.
• The PCBU must maintain the plan so it remains effective, and implement it when an emergency happens (regulation 43(2) and 43(4)).
• Regulation 43 sets no drill interval: the plan itself must state how often procedures are tested, so record each drill against it.
• In preparing and maintaining the plan, regulation 43(3) requires regard to the work, the hazards, the site's size and location, and the people there.

Learn more about compliance and inspections in MapTrack.

• Worker safety: clear evacuation procedures and assembly points ensure workers can exit safely in an emergency.
• Regulatory compliance: meet WHS Regulation requirements for workplace emergency plans.
• Response speed: pre-defined roles, contacts and procedures enable a faster, more coordinated emergency response.
• Communication clarity: the plan establishes who communicates with emergency services, management and neighbouring properties.
• Drill framework: the plan provides the basis for regular emergency drills and training exercises.
• Business continuity: a well-prepared emergency plan reduces the impact of emergencies on operations and recovery time.

• Site details: site address, site plan with building layout, access roads and emergency vehicle access points.
• Emergency types covered: fire, explosion, chemical or hazardous substance spill, medical emergency, severe weather, structural collapse, security threat, utility failure.
• Evacuation procedures: primary and secondary evacuation routes, evacuation wardens and their zones, sweep procedures, mobility-impaired persons assistance.
• Assembly points: locations marked on site plan, roll call procedures, headcount reconciliation.
• Emergency contacts: internal (site manager, first aid officers, fire wardens) and external (000, fire brigade, ambulance, poison information, EPA).
• Roles and responsibilities: chief warden, area wardens, first aid officers, communications officer.
• Emergency equipment locations: fire extinguishers, hose reels, spill kits, first aid stations, defibrillators, emergency showers, eyewash stations.
• Communication protocols: alarm types (evacuation tone vs alert tone), PA system, two-way radio channels, mobile phone tree.
• Post-emergency actions: all-clear signal, incident reporting, return-to-work procedures, debriefing, plan review.
• Testing and review: drill schedule, drill records, plan review frequency.

1. Identify the emergency types relevant to your site and the associated risks.

   Consider the site location, activities conducted, hazardous substances stored, number of workers and visitors, and proximity to neighbours. Identify which emergency types are most likely and most consequential for your site. This determines the scope of the plan.

2. Map evacuation routes, assembly points and emergency equipment locations on a site plan.

   Use the site layout to plot primary and secondary evacuation routes from every area. Mark assembly points in safe locations away from buildings, driveways and hazard zones. Mark the locations of all fire extinguishers, first aid kits, spill kits and other emergency equipment.

3. Assign emergency roles and compile contact details.

   Appoint a chief warden, area wardens, first aid officers and a communications officer. Ensure deputies are nominated for each role. Compile all internal and external emergency contact numbers. Post the contacts prominently on site.

4. Write the emergency procedures for each emergency type.

   For each emergency type, document the step-by-step response procedure. Include who raises the alarm, who calls emergency services, evacuation actions, specific hazard controls (such as shutting off gas or isolating power) and headcount procedures at the assembly point.

5. Test the plan through drills and review at least annually.

   Conduct evacuation drills at least every six months, or more frequently on high-risk sites. After each drill, debrief participants, document lessons learned and update the plan. Review the full plan at least annually or whenever there are significant changes to the site, activities or personnel.

Practical answers about the form, record keeping and using MapTrack.

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

Each source was read at its publisher and the page checked on 26 October 2026. The publisher's current text is the authority.

• Model WHS Regulations (Safe Work Australia)

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

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• Incident report form
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