Barcode Label
A barcode label is a printed, adhesive identifier that encodes data in a machine-readable pattern, enabling workers to scan assets with a mobile device and instantly access the full digital record.
A barcode label is a printed, adhesive-backed identifier that encodes data in a machine-readable pattern of parallel lines (1D barcode) or a matrix of squares (2D barcode, such as a QR code). In asset management, barcode labels are affixed to physical assets such as equipment, tools, vehicles, IT hardware, and furniture to provide a unique, scannable identifier that links the physical item to its digital record. When a worker scans the barcode with a mobile device, handheld scanner, or smartphone camera, the system retrieves the asset's details, service history, location, and compliance status. Barcode labels are the most widely deployed asset identification technology due to their low cost, ease of printing, and compatibility with virtually all asset management software. Label materials range from standard paper for indoor use to polyester, vinyl, and metal-backed options for outdoor and industrial environments. Labels can be printed on demand using thermal transfer printers or ordered pre-printed from label suppliers, and most asset management platforms include a label designer that generates print-ready artwork with the barcode, asset number, and organisation branding.
Why it matters
Manual asset identification, such as reading serial numbers or searching by description, is slow, error-prone, and impractical for large fleets. Barcode labels reduce identification time to seconds, eliminate transcription errors, and make it feasible for any worker to look up or update an asset record in the field. For stocktakes and audits, barcode scanning can increase accuracy to near 100 per cent while reducing the time required by 50 per cent or more compared to manual methods.
How MapTrack helps
MapTrack includes a built-in label designer for creating barcode and QR code labels, supports printing to standard label printers, and enables any smartphone to scan labels and access the full asset record instantly.
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Frequently asked questions
What is the difference between 1D and 2D barcodes?
A 1D barcode (such as Code 128 or Code 39) encodes data in a series of parallel vertical lines of varying widths. It typically stores up to 20 to 25 characters and requires a line-of-sight scan. A 2D barcode (such as a QR code or Data Matrix) encodes data in a two-dimensional matrix of squares and can store significantly more information, including URLs, serial numbers, and descriptive text. 2D barcodes can also be read from any angle and are more tolerant of damage.
What label material should I use for outdoor assets?
For outdoor environments, choose labels made from durable materials such as polyester (resistant to UV, moisture, and chemicals), anodised aluminium (extremely durable, resistant to abrasion and high temperatures), or ceramic-filled polyester (rated for harsh industrial conditions). Standard paper labels will degrade quickly outdoors. For assets exposed to solvents, fuels, or extreme heat, consult the label manufacturer's specifications for chemical and temperature resistance ratings.
Can smartphones scan barcode labels?
Yes. Modern smartphones have built-in cameras capable of reading both 1D and 2D barcodes using the device's camera and a scanning app. Most asset management platforms, including MapTrack, include barcode scanning functionality within their mobile app, so no additional hardware is needed. For high-volume scanning in warehouse or stocktake scenarios, dedicated handheld barcode scanners offer faster scan speeds and better ergonomics.
Related terms
Barcode Tracking
Barcode tracking uses printed barcodes (typically Code 128, Code 39, or similar linear formats) attached to assets to enable identification and data retrieval through scanning. When scanned, the barcode links to the asset’s digital record in the tracking system. Barcodes have been the standard identification method for inventory and assets for decades and are widely supported across industries.
QR Code Tracking
QR code tracking uses Quick Response (QR) codes affixed to assets that can be scanned with a standard smartphone camera to retrieve or update asset information. Each QR code links to a unique digital record containing the asset’s identity, location history, service records, and compliance status. QR codes are durable, inexpensive, and do not require specialised scanning hardware.
Asset Register
An asset register is a comprehensive database or record of all physical assets owned, leased, or managed by an organisation. Each entry typically includes the asset’s unique identifier, description, category, serial number, purchase date, cost, location, assigned custodian, warranty details, and current condition. The asset register serves as the single source of truth for what the organisation owns and where it is.
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