Free chemical register template
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Download a free chemical register template. Record hazardous chemicals, SDS details, storage locations and risk ratings. PDF ready to print.
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See the first part of the chemical register template below. Download the full version above.
What is a chemical register template?
A chemical register (also known as a hazardous substances register) is a document that lists all hazardous chemicals used, handled or stored at a workplace. For each chemical, the register records the product name, supplier, hazard classification under the Globally Harmonised System (GHS), Safety Data Sheet (SDS) reference and review date, storage location, maximum quantity held, risk rating and required controls. Under the WHS Regulations 2011, PCBUs who use, handle or store hazardous chemicals must maintain a register and ensure current Safety Data Sheets are readily accessible.
A chemical register is more than a compliance document. It is the foundation of a workplace chemical management program. By knowing exactly which chemicals are on site, where they are stored and what their hazards are, the organisation can manage incompatible storage, ensure adequate emergency equipment (spill kits, fire extinguishers, safety showers), plan for emergency response and ensure workers are trained in the safe use of each chemical. The register also triggers SDS reviews, because Safety Data Sheets must not be more than five years old. A well-maintained chemical register reduces the risk of chemical incidents, ensures regulatory compliance and supports emergency planning.
Learn more about compliance and inspections in MapTrack.
Benefits of using this chemical register template
- Regulatory compliance: meet WHS Regulation requirements for maintaining a register of hazardous chemicals and accessible SDS.
- Chemical awareness: know exactly which chemicals are on site, their hazards, quantities and storage locations.
- SDS currency: the register tracks SDS dates and triggers reviews before the five-year expiry.
- Incompatible storage: identifying all chemicals and their hazard classes enables safe storage planning to avoid incompatible chemicals being stored together.
- Emergency preparedness: the register provides essential information for emergency response, including chemical hazards, quantities and locations.
- Training support: the register identifies which chemicals workers may be exposed to, informing training requirements.
Benefits of digitising forms in MapTrack
When you move your registers from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Escalate critical hazards instantly to safety managers via push notification.
- Maintain an auditable safety register that satisfies WHS regulator requests.
- Correlate incident trends across sites with built-in safety analytics.
Book a demo to see how MapTrack handles registers.
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What to include in a chemical register template
This chemical register template covers 10 key areas:
- Header: workplace name, location, register prepared by, date, version number.
- Chemical entries (rows): product name, manufacturer or supplier, GHS hazard classification (pictograms and statements).
- SDS details: SDS date, SDS review due date (not more than 5 years from SDS date), SDS location (physical and/or digital).
- Storage: building or area, specific storage location (cabinet, shelf, bund), storage class, incompatible chemicals to separate.
- Quantity: maximum quantity held, typical usage rate.
- Risk rating: risk assessment result for workplace use of this chemical.
- Controls: required PPE, engineering controls (ventilation, bunding), administrative controls (procedures, training).
- Health monitoring: whether health monitoring is required for workers using this chemical (yes/no).
- Emergency equipment: nearest spill kit, safety shower, eyewash, fire extinguisher type.
- Approval: register reviewed and approved by safety manager, date.
How to use this chemical register template
- Walk the workplace and identify every hazardous chemical present.: Inspect all storage areas, workshops, plant rooms, vehicles and offices. Record every chemical product found, including cleaning products, fuels, lubricants, paints, solvents, adhesives and gases. Do not overlook common products that may still be hazardous.
- Obtain or verify the Safety Data Sheet for each chemical.: Every hazardous chemical must have a current SDS from the manufacturer or supplier. Check the SDS date. If the SDS is more than five years old, request an updated version from the supplier. File SDS in a location accessible to all workers.
- Record each chemical on the register with full details.: Enter the product name, supplier, GHS classification, SDS date, storage location, maximum quantity, risk rating, required controls and emergency equipment. Use the GHS hazard pictograms and statements from the SDS to classify each chemical.
- Review storage arrangements for compatibility and adequacy.: Check that incompatible chemicals are separated according to the Australian Dangerous Goods Code. Verify that storage areas have adequate ventilation, bunding, signage and emergency equipment. Update storage arrangements if the register reveals incompatibilities.
- Review the register at least annually and whenever new chemicals are introduced.: Conduct a full review at least annually to remove chemicals no longer in use and add new ones. Update SDS as they approach five-year expiry. Re-assess risk ratings if usage patterns change. The safety manager should approve the updated register.
In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.
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Back to download formHow often should you complete this register?
The chemical register should be reviewed in full at least annually. It must be updated whenever a new chemical is introduced to the workplace, a chemical is removed, a new SDS is received or storage arrangements change. SDS currency should be checked at least every six months.
Frequently asked questions
- Is a chemical register legally required in Australia?
- Yes. Under the WHS Regulations 2011 (Chapter 7, Part 7.1), a PCBU who uses, handles or stores hazardous chemicals at a workplace must maintain a register of those chemicals and ensure that current Safety Data Sheets are readily accessible to workers. Failure to maintain a chemical register is a breach of WHS Regulations and can result in enforcement action.
- How often must Safety Data Sheets be updated?
- Under the WHS Regulations, Safety Data Sheets must not be more than five years old. The PCBU must ensure that a current SDS is obtained from the manufacturer or importer for each hazardous chemical. In practice, SDS should be reviewed whenever a new version is issued by the supplier, or when the chemical register is reviewed. The register should track SDS dates and flag those approaching expiry.
- What chemicals need to be on the register?
- All hazardous chemicals used, handled or stored at the workplace must be included. This covers chemicals classified as hazardous under the GHS, including fuels, solvents, paints, adhesives, cleaning chemicals, gases, acids, alkalis and any product with a hazard pictogram on its label. Common products like petrol, diesel, degreaser and bleach are all hazardous chemicals that must be registered.
- Is this chemical register template free?
- Yes. This chemical register template is completely free to download and use. Open the HTML file in any browser and print to PDF. No MapTrack account is required. If you want a digital chemical register with SDS expiry alerts and automatic compliance tracking, MapTrack can help.
Applicable regulatory standards
This template aligns with the following regulations and standards:
- WHS Regulations 2011, Chapter 7 - Hazardous chemicals
- Globally Harmonised System of Classification and Labelling of Chemicals (GHS)
- Australian Dangerous Goods Code
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