Free chemical register template

• The MapTrack chemical register template has 7 columns and room for 22 entries. Columns: Chemical Name, UN Number, Class, Quantity, Location, SDS Current, Expiry.
• Header: workplace name, location, register prepared by, date, version number.
• Chemical entries (rows): product name, manufacturer or supplier, GHS hazard classification (pictograms and statements).
• SDS details: SDS date, SDS review due date (not more than 5 years from SDS date), SDS location (physical and/or digital).

Learn more about compliance and inspections in MapTrack.

• Regulatory compliance: meet WHS Regulation requirements for maintaining a register of hazardous chemicals and accessible SDS.
• Chemical awareness: know exactly which chemicals are on site, their hazards, quantities and storage locations.
• SDS currency: the register tracks SDS dates and triggers reviews before the five-year expiry.
• Incompatible storage: identifying all chemicals and their hazard classes enables safe storage planning to avoid incompatible chemicals being stored together.
• Emergency preparedness: the register provides essential information for emergency response, including chemical hazards, quantities and locations.
• Training support: the register identifies which chemicals workers may be exposed to, informing training requirements.

• Header: workplace name, location, register prepared by, date, version number.
• Chemical entries (rows): product name, manufacturer or supplier, GHS hazard classification (pictograms and statements).
• SDS details: SDS date, SDS review due date (not more than 5 years from SDS date), SDS location (physical and/or digital).
• Storage: building or area, specific storage location (cabinet, shelf, bund), storage class, incompatible chemicals to separate.
• Quantity: maximum quantity held, typical usage rate.
• Risk rating: risk assessment result for workplace use of this chemical.
• Controls: required PPE, engineering controls (ventilation, bunding), administrative controls (procedures, training).
• Health monitoring: whether health monitoring is required for workers using this chemical (yes/no).
• Emergency equipment: nearest spill kit, safety shower, eyewash, fire extinguisher type.
• Approval: register reviewed and approved by safety manager, date.

1. Walk the workplace and identify every hazardous chemical present.

   Inspect all storage areas, workshops, plant rooms, vehicles and offices. Record every chemical product found, including cleaning products, fuels, lubricants, paints, solvents, adhesives and gases. Do not overlook common products that may still be hazardous.

2. Obtain or verify the Safety Data Sheet for each chemical.

   Every hazardous chemical must have a current SDS from the manufacturer or supplier. Check the SDS date. If the SDS is more than five years old, request an updated version from the supplier. File SDS in a location accessible to all workers.

3. Record each chemical on the register with full details.

   Enter the product name, supplier, GHS classification, SDS date, storage location, maximum quantity, risk rating, required controls and emergency equipment. Use the GHS hazard pictograms and statements from the SDS to classify each chemical.

4. Review storage arrangements for compatibility and adequacy.

   Check that incompatible chemicals are separated according to the Australian Dangerous Goods Code. Verify that storage areas have adequate ventilation, bunding, signage and emergency equipment. Update storage arrangements if the register reveals incompatibilities.

5. Review the register at least annually and whenever new chemicals are introduced.

   Conduct a full review at least annually to remove chemicals no longer in use and add new ones. Update SDS as they approach five-year expiry. Re-assess risk ratings if usage patterns change. The safety manager should approve the updated register.

Practical answers about the form, record keeping and using MapTrack.

This form is a starting point. Check the current requirements that apply to your equipment, work and location. The form alone does not establish compliance.

• WHS Regulations 2011, Chapter 7 - Hazardous chemicals
• Globally Harmonised System of Classification and Labelling of Chemicals (GHS)
• Australian Dangerous Goods Code

• Model WHS Regulations (Safe Work Australia)

MapTrack publishes this template. The linked authorities publish their own guidance; they haven't endorsed this form.

• Hazard identification form
• Risk assessment
• PPE inspection checklist
• Safety inspection checklist
• Spill and environmental incident report
• Compliance management
• Inspections and checklists
• Pricing