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Fleet vehicle condition record at point of driver transfer
PAGE 1 OF 2
Section A - Exterior Condition
Rate each item: G = Good, F = Fair (minor wear), P = Poor (damage present). Note details for any Fair or Poor rating.
| # | Item | G | F | P | Damage / Notes |
|---|---|---|---|---|---|
| 1 | Front bumper and grille | ||||
| 2 | Bonnet and front panels | ||||
| 3 | Driver-side panels and doors | ||||
| 4 | Passenger-side panels and doors | ||||
| 5 | Rear bumper, tailgate and tray | ||||
| 6 | Roof and roof rack | ||||
| 7 | Windscreen and windows | ||||
| 8 | Mirrors (both sides) | ||||
| 9 | Headlights, tail lights, indicators | ||||
| 10 | Tyres and wheels (all, incl. spare) | ||||
| 11 | Number plates | ||||
| 12 | Tow bar / aerial / external fittings | ||||
| 13 | Paint and general bodywork |
Section B - Interior Condition
| # | Item | G | F | P | Damage / Notes |
|---|---|---|---|---|---|
| 14 | Seats and upholstery | ||||
| 15 | Dashboard and controls | ||||
| 16 | Steering wheel and gear knob | ||||
| 17 | Floor mats and carpet | ||||
| 18 | Headliner and sun visors | ||||
| 19 | Cargo area / tray / boot | ||||
| 20 | Cleanliness (interior overall) |
Section C - Accessories & Equipment
Tick each item present. Note if missing or damaged.
| # | Item | Present | Missing | Notes |
|---|---|---|---|---|
| 21 | Keys (how many) | |||
| 22 | Fuel card | |||
| 23 | Toll tag (e-TAG / Linkt) | |||
| 24 | Spare tyre, jack and wheel brace | |||
| 25 | First aid kit | |||
| 26 | Fire extinguisher | |||
| 27 | GPS unit / dashcam | |||
| 28 | Owner manual / service book |
Record any active warning lights, unusual noises, brake concerns, fluid leaks or other mechanical issues.
Declaration
We confirm that we have jointly inspected the above vehicle and that the condition recorded on this form is accurate at the time of handover. The incoming driver accepts the vehicle in its described condition and will report any additional defects discovered after taking possession.