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Vehicle handover and condition report for fleet management
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Checkout Condition Checklist
Mark each item: OK = satisfactory, Defect = deficiency found, N/A = not applicable. Record details for any defects in the Notes column.
| # | Item | OK | Defect | N/A | Notes |
|---|---|---|---|---|---|
| Exterior | |||||
| 1 | Body damage (dents, scratches, paint) | ||||
| 2 | Windscreen and glass | ||||
| 3 | Mirrors (side, rear) | ||||
| 4 | Lights (head, tail, indicators) | ||||
| 5 | Tyres (tread, pressure, damage) | ||||
| Interior | |||||
| 6 | Seats (condition, adjustment) | ||||
| 7 | Dashboard and instruments | ||||
| 8 | Controls (wipers, horn, AC) | ||||
| 9 | Cleanliness | ||||
| Safety Equipment | |||||
| 10 | First aid kit | ||||
| 11 | Fire extinguisher | ||||
| 12 | Warning triangle | ||||
| 13 | Jack and spare tyre | ||||
| 14 | Torch | ||||
Note any existing damage observed at checkout. Include location on vehicle and description.
Return Inspection Checklist
Complete this section when the vehicle is returned. Mark each item: OK, Defect, N/A.
| # | Item | OK | Defect | N/A | Notes |
|---|---|---|---|---|---|
| Exterior | |||||
| 1 | Body damage (dents, scratches, paint) | ||||
| 2 | Windscreen and glass | ||||
| 3 | Mirrors (side, rear) | ||||
| 4 | Lights (head, tail, indicators) | ||||
| 5 | Tyres (tread, pressure, damage) | ||||
| Interior | |||||
| 6 | Seats (condition, adjustment) | ||||
| 7 | Dashboard and instruments | ||||
| 8 | Controls (wipers, horn, AC) | ||||
| 9 | Cleanliness | ||||
| Safety Equipment | |||||
| 10 | First aid kit | ||||
| 11 | Fire extinguisher | ||||
| 12 | Warning triangle | ||||
| 13 | Jack and spare tyre | ||||
| 14 | Torch | ||||