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Pickup and return condition record for rental and pool vehicles
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Pickup - Exterior Condition
Mark each area: ✓ = No damage ✗ = Damage present. Describe any damage in the notes column and mark on the vehicle diagram.
| # | Area | ✓ | ✗ | Damage Description |
|---|---|---|---|---|
| 1 | Front bumper | |||
| 2 | Bonnet | |||
| 3 | Windscreen | |||
| 4 | Roof | |||
| 5 | Driver side front guard | |||
| 6 | Driver side front door | |||
| 7 | Driver side rear door | |||
| 8 | Driver side rear guard | |||
| 9 | Rear bumper | |||
| 10 | Boot / tailgate | |||
| 11 | Passenger side rear guard | |||
| 12 | Passenger side rear door | |||
| 13 | Passenger side front door | |||
| 14 | Passenger side front guard | |||
| 15 | All windows (side and rear) | |||
| 16 | Wheel trims / alloys |
Pickup - Interior, Tyres & Mechanical
Mark each item: ✓ = Satisfactory ✗ = Issue found. Record details in notes.
| # | Inspection Item | ✓ | ✗ | Notes |
|---|---|---|---|---|
| Interior | ||||
| 17 | Seats (stains, tears, burns) | |||
| 18 | Carpet and floor mats | |||
| 19 | Dashboard and console | |||
| 20 | Door trims and headliner | |||
| 21 | Boot / cargo area cleanliness | |||
| Tyres & Wheels | ||||
| 22 | Front tyres, tread and pressure | |||
| 23 | Rear tyres, tread and pressure | |||
| 24 | Spare tyre present | |||
| 25 | Jack and wheel brace present | |||
| Lights & Mechanical | ||||
| 26 | Headlights (low and high beam) | |||
| 27 | Tail lights and brake lights | |||
| 28 | Indicators (all four) | |||
| 29 | Air conditioning operates | |||
| 30 | No dashboard warning lights | |||
| Accessories | ||||
| 31 | Fuel card | |||
| 32 | Toll tag / e-tag | |||
| 33 | GPS unit / sat nav | |||
| 34 | Registration papers in glovebox | |||
| 35 | Spare key provided | |||
Record any new damage found at return that was not present at pickup. Reference the item number and describe the location and severity.
Declaration
We confirm that this vehicle has been inspected at both pickup and return. The condition recorded in this checklist is accurate to the best of our knowledge. Both parties agree that any damage not recorded at pickup is the responsibility of the hirer for the rental period. This record may be used to support insurance claims or excess charge assessments.