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Vehicle damage assessment and documentation
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Damage Assessment
Complete each section. Use Notes column for additional detail.
| # | Item | Y | N | N/A | Notes / Detail |
|---|---|---|---|---|---|
| Damage Description | |||||
| 1 | Location of damage on vehicle clearly identified | ||||
| 2 | Type of damage described (dent, scratch, crack, etc.) | ||||
| 3 | Approximate size and severity of damage documented | ||||
| 4 | Structural integrity assessed (cosmetic vs structural) | ||||
| 5 | Vehicle safe to drive in current condition | ||||
| Photographic Evidence | |||||
| 6 | Close-up photos of damage taken | ||||
| 7 | Wide-angle photos showing damage location on vehicle | ||||
| 8 | Photos include date and time metadata | ||||
| 9 | Photos uploaded to fleet management system | ||||
| Cause Assessment | |||||
| 10 | Cause of damage identified or investigated | ||||
| 11 | Driver responsible identified (if applicable) | ||||
| 12 | Third party involvement assessed | ||||
| 13 | GPS or telematics data reviewed for incident time | ||||
| 14 | Environmental factors considered (weather, road debris) | ||||
| Repair Requirements | |||||
| 15 | Repair quote obtained from approved repairer | ||||
| 16 | Parts availability confirmed for repair | ||||
| 17 | Expected repair timeframe documented | ||||
| 18 | Replacement vehicle arranged if needed | ||||
| 19 | Repair booking confirmed with repairer | ||||
| Authorisation | |||||
| 20 | Fleet manager notified of damage | ||||
| 21 | Insurance claim lodged (if above excess threshold) | ||||
| 22 | Repair expenditure approved by authorised person | ||||
| 23 | Purchase order raised for repair works | ||||
| 24 | Cost allocation assigned to correct department | ||||
Declaration
I confirm that the damage described in this report has been accurately documented and photographed. The assessment of cause and repair requirements reflects my professional judgement to the best of my knowledge.