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Vehicle trip and journey documentation
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Trip Planning & Vehicle Condition
Mark each item: P = Pass | F = Fail | N/A = Not applicable
| # | Check | P | F | N/A | Notes / Action |
|---|---|---|---|---|---|
| Trip Planning | |||||
| 1 | Trip purpose documented and approved | ||||
| 2 | Route planned and communicated to base | ||||
| 3 | Estimated time of arrival confirmed | ||||
| 4 | Emergency contacts and procedures reviewed | ||||
| 5 | Required documents carried (licence, rego, insurance) | ||||
| Vehicle Condition | |||||
| 6 | Fuel level sufficient for planned journey | ||||
| 7 | Tyre condition and pressure acceptable | ||||
| 8 | Lights, indicators, and brake lights working | ||||
| 9 | Windscreen and mirrors clean, no damage | ||||
| 10 | Safety equipment present (first aid, fire extinguisher) | ||||
Journey Log
Record each leg of the trip below
| # | Time | From | To | Purpose | KM |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 | |||||
| 7 | |||||
| 8 | |||||
| 9 | |||||
| 10 |
Post-Trip
Mark each item: P = Pass | F = Fail | N/A = Not applicable
| # | Check | P | F | N/A | Notes / Action |
|---|---|---|---|---|---|
| Post-Trip Checks | |||||
| 21 | Vehicle returned to base in satisfactory condition | ||||
| 22 | Odometer reading recorded at trip end | ||||
| 23 | Any incidents or damage reported to fleet manager | ||||
| 24 | Fuel receipts and toll records submitted | ||||
| 25 | Keys and fuel card returned to designated location | ||||
Declaration
I confirm that this trip was conducted for authorised business purposes and all details recorded are accurate. The vehicle was operated safely and in accordance with road rules and organisational policies throughout.