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Monthly vehicle utilisation and condition summary
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Monthly Review
Mark each item: P = Pass | F = Fail | N/A = Not applicable
| # | Check | P | F | N/A | Notes / Action |
|---|---|---|---|---|---|
| Utilisation Metrics | |||||
| 1 | Total kilometres driven recorded for the month | ||||
| 2 | Number of trips and journey hours documented | ||||
| 3 | Idle time within acceptable threshold | ||||
| 4 | After-hours usage within policy guidelines | ||||
| 5 | Vehicle availability rate meets target (above 90%) | ||||
| Maintenance Completed | |||||
| 6 | Scheduled service completed on time | ||||
| 7 | Oil and filter change performed if due | ||||
| 8 | Brake inspection completed if scheduled | ||||
| 9 | Tyre rotation or replacement completed if due | ||||
| 10 | All maintenance invoices filed and costs recorded | ||||
| Fuel & Costs | |||||
| 11 | Monthly fuel consumption calculated (L/100km) | ||||
| 12 | Fuel expenditure within monthly budget | ||||
| 13 | Toll and parking costs recorded and reconciled | ||||
| 14 | Total cost of ownership updated for the month | ||||
| 15 | Cost per kilometre calculated and within benchmark | ||||
| Incidents & Issues | |||||
| 16 | Any accidents or incidents reported and closed out | ||||
| 17 | Traffic infringements reviewed and actioned | ||||
| 18 | Driver behaviour alerts reviewed (speeding, harsh braking) | ||||
| 19 | Breakdown or roadside assistance events documented | ||||
| 20 | Outstanding issues from previous month resolved | ||||
| Compliance & Registration | |||||
| 21 | Registration current and renewal date noted | ||||
| 22 | Insurance policy current and adequate | ||||
| 23 | Roadworthy certificate valid (if applicable) | ||||
| 24 | Driver licence checks completed for all operators | ||||
| 25 | GPS tracker operational and reporting correctly | ||||
Declaration
I confirm that this monthly vehicle report accurately reflects the status, utilisation, and condition of the above vehicle for the reporting period. All costs have been reconciled and any outstanding issues have been escalated appropriately.