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Hire-out condition record: complete before equipment leaves the yard
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Pre-Hire Condition: Hire Out
Circle or mark the applicable column: G = Good | F = Fair | D = Damaged / Defect. Record details for any F or D.
| # | Condition item | G | F | D | Notes / Existing damage |
|---|---|---|---|---|---|
| Exterior & Structure | |||||
| 1 | Body / frame: panels, guards, structural members | ||||
| 2 | Glass / windows / mirrors: cracks, chips, visibility | ||||
| 3 | Tyres / tracks / undercarriage: condition and inflation | ||||
| 4 | Lights: headlights, work lights, indicators, reverse | ||||
| 5 | Decals / labels / compliance plate: legible and in place | ||||
| Mechanical & Operational | |||||
| 6 | Engine / motor: starts, runs, no visible leaks or smoke | ||||
| 7 | Fluids: engine oil, coolant, hydraulic, brake (as applicable) | ||||
| 8 | Controls / joysticks / pedals: operate correctly, no binding | ||||
| 9 | Hydraulics & attachments: no leaks, cylinders operate freely | ||||
| 10 | Brakes / travel: stops correctly; park brake holds on slope | ||||
| Safety & Compliance | |||||
| 11 | ROPS / FOPS / rollbar: present, undamaged, compliant | ||||
| 12 | Seatbelt / restraint: in good condition, locks and releases | ||||
| 13 | Horn / reverse alarm / backup beeper: audible | ||||
| 14 | Guards & safety covers: in place, not missing or damaged | ||||
| 15 | Service compliance: current service, registration, certs valid | ||||
Post-Return Condition Check
Check the same items at return. Mark G = Good | F = Fair | D = Damaged / New defect. Note any new damage compared to hire-out.
| # | Condition item | G | F | D | Notes / New damage |
|---|---|---|---|---|---|
| 1 | Body / frame: panels, guards, structural members | ||||
| 2 | Glass / windows / mirrors | ||||
| 3 | Tyres / tracks / undercarriage | ||||
| 4 | Lights: headlights, work lights, indicators | ||||
| 5 | Engine / motor: starts, no new leaks or smoke | ||||
| 6 | Fluids: oil, coolant, hydraulic levels on return | ||||
| 7 | Controls / joysticks / pedals | ||||
| 8 | Hydraulics & attachments: leaks, damage | ||||
| 9 | Safety guards, ROPS / FOPS, seatbelt | ||||
| 10 | Cleanliness: returned in a clean condition |
Damage & Issues Noted on Return (reference item # from condition check above; note pre-existing vs new)
| Item # | Damage / issue description | Pre-existing / New | Action / charge |
|---|---|---|---|
Declaration
Both parties confirm that the equipment listed has been returned and inspected. Any new damage, missing accessories or defects identified at return have been recorded above. The hirer acknowledges that they are liable for any damage or loss that occurred during the hire period, beyond normal wear and tear, as specified in the hire agreement.