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Condition record at dispatch and return for hired plant, equipment and tools.
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Handover Inspection Items
Circle or mark the applicable column for each item: P = Pass | F = Fail | N/A = Not applicable. Record notes for any F.
| # | Check | P | F | N/A | Notes / Action |
|---|---|---|---|---|---|
| Equipment Condition | |||||
| 1 | General appearance: clean, no excessive dirt or debris | ||||
| 2 | Bodywork / chassis: no dents, cracks, bends or structural damage | ||||
| 3 | Paint / decals: condition noted, pre-existing damage recorded | ||||
| 4 | Glass / windows / screens: no cracks, chips or damage | ||||
| 5 | Seat / cabin interior: clean, undamaged, controls intact | ||||
| Mechanical & Safety | |||||
| 6 | Engine starts and runs: no unusual noise, smoke or vibration | ||||
| 7 | Fluid levels: engine oil, coolant, hydraulic (as applicable) | ||||
| 8 | Leaks: no visible oil, coolant, hydraulic or fuel leaks | ||||
| 9 | Brakes: operational, park brake holds | ||||
| 10 | Lights, horn, reverse alarm: all operational | ||||
| 11 | Safety decals / labels: present, legible | ||||
| Accessories & Attachments | |||||
| 12 | Attachments supplied: listed and condition noted | ||||
| 13 | Keys / remotes / fobs: quantity and condition | ||||
| 14 | Manuals / documentation: provided with equipment | ||||
| 15 | Spare parts / tools: included as per hire agreement | ||||
| 16 | Fire extinguisher / first aid kit: present (if required) | ||||
| # | Check | P | F | N/A | Notes / Action |
|---|---|---|---|---|---|
| Compliance & Documentation | |||||
| 17 | Registration / plant rego: current (if applicable) | ||||
| 18 | Inspection / service records: current, provided | ||||
| 19 | Insurance / hire agreement: signed, copy provided | ||||
| 20 | Operator induction: completed and signed off | ||||
| 21 | Pre-start checklist: provided for ongoing daily checks | ||||
| Return Condition | |||||
| 22 | Equipment cleaned to hire-company standard | ||||
| 23 | Fuel level: returned as per agreement (full / same level) | ||||
| 24 | New damage since dispatch: none / recorded in notes | ||||
| 25 | All attachments / accessories returned | ||||
| 26 | Keys / remotes / fobs returned: quantity matches dispatch | ||||
Defects & Action Required (list any item marked F: reference item # from checklist)
| Item # | Defect description | Action taken / reported to | Rectified by / date |
|---|---|---|---|
Declaration
I declare that I have inspected this equipment and accurately recorded its condition at the time of handover. Both parties agree that the condition noted above is a true and fair record. Any pre-existing damage has been documented. I understand that unreported damage may result in charges as per the hire agreement terms and conditions.