Lean workplace organisation audit: Sort, Set in Order, Shine, Standardise, Sustain
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| # | Audit Criterion | Score (0-3) |
Evidence / Notes |
|---|---|---|---|
| 1S - Sort (Seiri): Remove unnecessary items | |||
| 1 | Only items needed for current work are present in the area | ||
| 2 | Red-tagged items have been removed, relocated or disposed of within the agreed timeframe | ||
| 3 | No obsolete tools, materials, documents or personal items in the work zone | ||
| 4 | Excess stock and raw materials have been returned to stores or disposed of | ||
| 5 | Broken, damaged or unserviceable equipment is tagged and awaiting repair or disposal | ||
| Sort subtotal (max 15) | |||
| 2S - Set in Order (Seiton): A place for everything | |||
| 6 | Every item has a clearly marked, designated storage location | ||
| 7 | Shadow boards, foam inserts or outlines are used for tools and equipment | ||
| 8 | Floor markings delineate walkways, work zones, storage areas and hazard zones | ||
| 9 | Labels and signage are consistent, legible and up to date | ||
| 10 | Frequently used items are stored within easy reach; rarely used items are stored further away | ||
| Set in Order subtotal (max 15) | |||
| 3S - Shine (Seiso): Clean and inspect | |||
| 11 | Floors, work surfaces and equipment are visibly clean and free of debris | ||
| 12 | Cleaning schedules are posted, assigned and being followed | ||
| 13 | Waste bins are available, correctly labelled (general, recycling, hazardous) and not overflowing | ||
| 14 | Sources of dirt, leaks and contamination have been identified and addressed | ||
| 15 | Cleaning supplies and spill kits are accessible and fully stocked | ||
| Shine subtotal (max 15) | |||
| 4S - Standardise (Seiketsu): Visual standards and procedures | |||
| 16 | Visual standards (photos or diagrams of the ideal state) are displayed in the area | ||
| 17 | Standard operating procedures for 5S tasks are documented and accessible | ||
| 18 | Colour coding and signage are consistent with other areas in the facility | ||
| 19 | 5S responsibilities are clearly assigned and displayed (e.g. responsibility chart) | ||
| 20 | Changes to layout or process are reflected in updated visual standards | ||
| Standardise subtotal (max 15) | |||
| 5S - Sustain (Shitsuke): Maintain discipline | |||
| 21 | 5S audits are being conducted on the agreed schedule | ||
| 22 | Corrective actions from the previous audit have been completed on time | ||
| 23 | All team members (including new starters) have received 5S training | ||
| 24 | Management regularly reviews 5S results and provides support | ||
| 25 | Continuous improvement suggestions from the team are documented and actioned | ||
| Sustain subtotal (max 15) | |||
| Pillar | Score | Max | % |
|---|---|---|---|
| 1S - Sort | 15 | ||
| 2S - Set in Order | 15 | ||
| 3S - Shine | 15 | ||
| 4S - Standardise | 15 | ||
| 5S - Sustain | 15 | ||
| Overall Total | 75 |
| # | Issue Description | Pillar | Responsible Person | Target Date | Completed |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 |
I confirm that this 5S audit was conducted objectively using the agreed scoring criteria. The scores and observations recorded above are an accurate reflection of the workplace condition at the time of audit. Corrective actions have been discussed with the area supervisor and target dates agreed.